Admin Officer at Invealth Partners Limited

Invealth Partners Limited is an Investment and Management company with a focus on creating investment opportunities and strategic partnerships in the African continent. The company is poised to create efficiency and viability in the Infrastructure, healthcare, energy, retail and commodity sector while attracting investment and management of this portfolio to ensure sustainable growth and directly impact on service delivery across targeted ecosystems.

Job Title: Admin Officer

Location: Port Harcourt, Rivers

Employment Type: Full time

Responsibilities

• Greet and welcome visitors in a courteous manner.
• Answer phone calls and direct them to the appropriate personnel.
• Manage inquiries and provide accurate information about the organization.
• Maintain a clean and organized reception area.
• Ensure all necessary materials (brochures, business cards, etc.) are available and up-to-date.
• Address client complaints professionally and escalate issues when necessary.
• Provide assistance to guests during their visit to ensure a positive experience.
• Respond to web or email inquiries promptly.
• Conduct follow-up calls to ensure client satisfaction.
• File and organize documents systematically, both physically and digitally.
• Schedule appointments and manage meeting calendars for senior staff members.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Monitor office supplies and ensure timely replenishment.
• Assist in preparing meeting materials, such as agendas and minutes.
• Conduct daily checks on diesel levels to ensure timely ordering before depletion.
• Manage office supplies, including water, tea, biscuits, and cleaning materials, to ensure they are ordered before they expire.
• Oversee stationery stock, such as staple pins, A4 papers, brown envelopes, whiteboard markers, and ink, to maintain adequate supplies.
• Ensure timely servicing of air conditioners and generators to maintain optimal working conditions.
• Coordinate with maintenance and operations teams to address any facility-related issues promptly.
• Prepare logistical requirements for staff travel or external engagements, such as booking flights, accommodations, and other logistics for staff.
• Assist in organizing office events, workshops, or meetings, including venue booking and catering arrangements.
• Coordinate with vendors for services like cleaning, maintenance, and security.
• Maintain logs for visitors, calls, and correspondence for record-keeping purposes.
• Prepare and submit regular reports on front desk activities and administrative tasks.
• Compile staff weekly reports.
• Assist in maintaining databases and spreadsheets related to office operations.
• Document management and control.
• Upload documents to Google Drive in an organized manner.
• Implement document control across different departments to ensure version control and compliance.
• File hard copies of documents properly for all company units.
• Assist in typing documents as needed.
• Enter data into company systems accurately and efficiently.
• Schedule meetings and appointments for staff members.
• Coordinate with internal teams to ensure seamless operations across departments.
• Manage the organization’s phone system, including setting up new extensions and troubleshooting issues.
• Assist in maintaining the organization’s email system and ensuring all staff have access to necessary communication tools.
• Ensure compliance with health and safety regulations in the reception area.
• Maintain the first aid kit and report any incidents to management.
• Support other administrative tasks as assigned by the MD, GM, managers of different units or line managers.
• Participate in training sessions to enhance skills and knowledge.
• Collaborate with other departments to ensure alignment with organizational objectives.

Requirements

• Minimum of a Bachelor’s Degree in Administration or a related field.
• At least 4 years of experience in front desk or administrative roles (preferably in hospitality or corporate settings)
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, etc).
• Strong organizational abilities with attention to detail.
• Ability to multitask effectively in a fast-paced environment.

Application Closing Date
Not Specified.

How to Apply: Interested and qualified candidates should Click Here to apply online