Company Info
Karsto Global Resources Limited is a wholly owned indigenous Oil and Gas Company located in Port Harcourt and established with a view to rendering quality onshore/offshore services in the West African sub region.
Title: Administrative Assistant
Job Reference Code: AA/PH/03/2023
Location: Port Harcourt, Rivers
Job Type: Permanent
Responsibilities / Summary of Functions
- Provide administrative support to ensure efficient operation of the office
- Maintain department/corporate records through filing, retrieval and retention
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
- Answer telephone calls and give information to callers, take messages, or direct calls to appropriate individuals
- Maintain a master documents register, ensuring that the information is accurate and up to date
- Arrange appointments and meetings and take detailed minutes or record meetings
- Receive and screen visitors, handle their inquiries, and direct them to the appropriate persons according to their needs
- Typing of site documents, and follow up of all the site needs
- Maintain administrative inventory by checking stock to determine inventory level; expedite orders for supplies; verify receipt of supplies and dispense office supplies
- Prepare document transmittals and review completeness of documentation to make sure they are in the right format
- Schedule and coordinate travel arrangements/appointments for senior managers, managers or supervisors.
- Assign numbers to new documents and carry out proper company indexing
- Write letters and emails on behalf of other office staff
- Operate office equipment such as fax machines, copiers, and carry out duties such as typing, copying, binding, scanning, etc.
- Maintain updated records of all approved documents and drawings
- Handle sensitive information in a confidential manner
- Proof read and correct prepared materials for correct grammar, format, and completeness
- Develop and update administrative systems to make them more efficient
- Oversee and supervise the work of junior staff
- Photocopy and print out documents on behalf of other colleagues
- Complete forms in accordance with company procedures
- Locate and attach appropriate files to incoming correspondence requiring replies
- Make copies of correspondence and other printed materials
- Maintain and update contact lists and office business directory
- Schedule and confirm appointments for clients, customers, or supervisors
- Assist in various departments as may be required
- Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
- Conduct search to find needed information, using such sources as the internet
- Learn to operate new office technologies as they are developed and implemented
- Coordinate refreshments for required visitors
- Performs other related duties as assigned
Requirements / Qualification
- HND or Bachelor’s Degree in Social Sciences, Humanities or any related discipline
- 2 – 3 years experience in Office administration and document control
- Possession of a Document Control certificate will be an added advantage
Abilities:
- Proven admin or assistant experience
- Excellent verbal and written communication skills
- High level of accuracy, organizational skills and attention to details
- Ability to multitask
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite or related software
- Ability to maintain confidentiality of information
Deadline: 15th March, 2023.
How to Apply: Interested and qualified candidates should send their Resume to: [email protected] using the Job reference code as the subject of the email.