Administrative Front Desk Officer at MBIS International

MBIS International is a prestigious school dedicated to academic excellence and holistic development of our pupils. Our expectations are very high, and we are unapologetically focused on excellent oral and written communication within our school community.

Job Title: Administrative Front Desk Officer

Location: Ibadan, Oyo

Employment Type: Full-time

Job Summary

• We seek a highly skilled, effective, and proficient Administrative Front Desk Officer with an effervescent personality someone who is naturally happy, involved, and articulateto join our dynamic nursery and primary school.
• As our administrative staff, you will be the first point of call for visitors to the school, parents, staff and children.
• As the ‘face’ of the school, you will be welcoming, personable, and helpful; being able to represent us in a professional and friendly manner.
• In addition, it is essential that you are organised, be able to multi-task, work flexibly and have a ‘can do’ approach to work, as no two days are the same.
• If you are passionate about education, have a strong administrative background, and are ready to take on a multifaceted role, we would love to hear from you!

Key Responsibilities

• Serve as the first point of contact for parents, staff, and visitors, ensuring a warm and professional welcome.
• Manage front desk operations efficiently in a fast-paced school environment
• Handle phone calls, emails, and correspondence with utmost professionalism and accuracy
• Respond to promptly to phone and walk-in school enquiries, ensuring timely and helpful assistance
• Maintain organised and detailed records, ensuring smooth administrative processes
• Take initiative in problem-solving and supporting the school’s operational needs
• Coordinate appointments, meetings, and school events effectively

Administrative:

• Printing of all learning resources, workbooks, assessments, timetables and calendars
• Assisting with the production of school publications; collating, printing of timetables, examination scripts and collation of marks
• Assisting with basic accounting functions, such as cross-checking produced school bills, circulating, processing and reconciling all fee payments
• Ensuring that all after school enrichment programmes are running smoothly and in line with safeguarding procedures
• Diary management of all school meetings and events
• Processing medication and incident report forms in collaboration with the welfare officer
• Participating in school meetings, parent information day and parent-teacher conferences
• Actively involved in public relations and marketing activities; including social media postings on our social media platforms.

Qualifications, Skills, Competencies and Expectations

• Have a Bachelor’s Degree from a recognised institution preferably with a major in English, Educational Management or a related field
• Must possess a minimum of three (3) years cognate experience in a similar role in a school or a reputable organisation
• Must live within commuting distance of Jericho, Ibadan
• Outstanding verbal and written communication skills
• Must be computer literate and be proficient in the use of Microsoft Office applications, including MS Word, MS Excel, MS PowerPoint and other administrative tools
• Must have exceptional attention to detail, organisation, and ability to multitask
• A proactive problem-solver who is resourceful, positive, and enthusiastic
• Must have strong interpersonal skills and a calm, professional approach, with the flexibility and adaptability to thrive in a fast-paced environment.
• Must have the ability to work independently and as part of a team in a demanding and high-expectation environment
• Must be a naturally effervescent personality that reflects a happy, involved, and articulate nature
• Ability to cope with periods of pressure and meet deadlines
• A high level of professionalism and a smart appearance.

Salary

• N100,000 monthly.

Application Closing Date
31st July, 2025.

How to Apply: Interested and qualified candidates should send their recent full-length photograph, along with their cover letter and CV (detailing how they meet the above requirements) to: [email protected] using the Job title as the subject of the mail.

Note: If you meet these high standards and are ready to make a meaningful impact in our school community, we would love to hear from you!.