Board Secretary at International Boarding School

A leading International Boarding School is recruiting suitable candidates to fill the position below:

Job Title: Board Secretary

Location: Victoria Island, Lagos

Employment Type: Full-time

Job Summary

• The Board Secretary records meetings and conference calls and distributes this information appropriately.
• The Board Secretary assists in preparing agendas and serves as the archivist in making sure all historical records are filed, and documents are kept up to date.

Principal Duties & Responsibility

• Provides comprehensive company secretarial service to the organisation.
• Approves and coordinate the execution of the department’s work program and plans.
• Ensures the department maintains custody of all original contract documents.
• Prepares and circulate board papers for all board and board committee meetings.
• Supervises the preparation of all agendas, notices, waivers of notice and subsequent correspondence in connection with meetings.
• Ensures the administration of the organisation’s corporate governance.
• Organises logistics and facilitates board and board committee meetings.
• Records and circulates minutes of the meeting of the board and its various committees.
• Ensures compliance with board’s decisions and directives.
• Ensures timely processing of all board entitlements.
• Keeps Board of Governors and management up to date with governance issues which directly or indirectly affect the organisation.
• Supervises the maintenance of all statutory registers, ensuring that they are kept up to date at all times.
• Ensures that all necessary statutory forms, statutory year-end accounts and returns are made under relevant legislation and filed with the relevant regulatory authorities.
• Continually review and assess the effectiveness and efficiency of the department’s policies, procedures and processes and identify improvement opportunities.
• Reviews and authorise key expenditures and transactions in line with the approved budget and authority limit.
• Reviews departmental performance and conduct performance appraisal of direct reports.
• Prepares minutes for permanent records following meetings. Collaborates with the Board Chairman.
• Circulates approved minutes to the Board members.
• Updates and maintains the Board Contact List and circulates to BOG.
• Facilitates the updating of Board members’ bios and pictures on the website
• Maintains all files/folders and update important contact information
• Manages sensitive and highly confidential information with discretion and the utmost level of confidentiality.
• Works under tight deadlines, remain aware of shifting priorities, anticipate last second changes and make necessary adjustments; always having a plan B in place.
• Prioritizes functions and appointments, ensuring that meetings and other duties of the Board Chairman are carried out seamlessly.
• Prepares and submits activity and performance reports to the Board Chairman.
• Performs any other duties assigned by the Board Chairman.

Key Performance Indicators

• Excellent minutes taking skills
• Excellent planning skills
• Ability to proof read documents to a high standard
• Timeliness and accuracy of reports
• Excellent record keeping and file management skills
• High integrity and ethical standards

Qualifications, Experience, Skills and Competencies
Education and work experience:

• First degree in Secretarial Studies, Mass Communication, English or any other discipline
• Minimum of fifteen (15) years’ experience in a reputable organization.

Competencies and Skills:

• Excellent verbal and written communication skills
• A Secretarial qualification would be an added advantage.
• Candidate must be matured with high level of integrity and confidentiality.
• High level of innovativeness, resourcefulness, and possession of strong organization and problem-solving skills required to work with board members.
• Demonstrated leadership capabilities, including ability to organise and manage human resources to attain goals.
• Ability to multi-task
• Excellent telephone manner
• Ability to efficiently work under pressure
• Fast and accurate typing skills
• Excellent analytical and problem solving skills
• Proficiency in MS Office Suite
• Must be conversant with Zoom.

Application Closing Date
30th April, 2025.

How to Apply: Interested and qualified candidates should send their application to: [email protected] using the Job Title as the subject of the mail.