Company Secretary/Admin Manager at PRP Consult

PRP Consult – Our client is a Food company specializing in packaged flour products in Alimosho LCDA, Lagos.

Job Title: Company Secretary/Admin Manager

Location: Lagos Mainland, Lagos

Employment Type: Full Time

Job Description

The Job description includes but is not limited to the following.

• Maintaining current awareness about company law.
• Develop policies and processes that will ensure the smooth and efficient running of the organization’s operations.
• Attend to government agencies and officials visiting the company and ensure the company complies with business operational laws.
• Review and attend to all forms of correspondence, draft letters, contracts, and agreements for the company.
• Organize & record minutes of various meetings: Head of Department (HODs) meetings, Graduates, and all office staff meetings.
• Providing legal, financial, and/or strategic advice during and outside of meetings.
• Advising management and members of the senior leadership team on corporate governance matters.
• Keeping up to date with regulatory or statutory changes and policies that might affect the organization.
• Advise Management based on demand analysis/forecast on office space capacity requirements, equipment and working tools, and improvement solutions
• Any other assignments as may be assigned by Management
• Handling correspondence before and after meetings;
• Managing contractual arrangements with suppliers/customers
• Monitor the operations of all facilities. Conduct inspections of the facilities from time to time to ensure all utilities are functional.
• Renewal of all subscriptions and timely admin statutory payments
• Ensure all office/factory/warehouse locations meet Health and Safety requirements
• Supervise the duties of all Administrative staff members.
• Develop and implement approved Admin and Facilities Strategies, policies and procedures
• Implement an effective preventive maintenance schedule required to ensure their efficiency and improvement.
• Prepare and submit relevant reports on all activities of Admin and Facilities to the Managing Director
• Liaise with the Finance and Accounts Department to maintain an inventory of all movable and fixed assets and ensure these are properly valued, tagged for identification, accounted for, and safeguarded.
• Create controls for managing all facility-related expenses and ensure that the budget is not exceeded
• Develop fleet administration standards, vehicle operating policies, vehicle disposal policies and supervises the fleet management and maintenance activities to ensure that adequate transportation is provided for daily operations
• Maintain and manage all vehicle documentation and ensure prompt renewal of same.
• Any other assignments as may be assigned by Management.

Requirements

• The preferred candidate should have had a similar experience as a Company Secretary and Admin Manager coordinating Admin activities in a manufacturing or corporate business enterprise with at least 10 years of work experience in a similar role.
• He/She must have a first degree in Law, possess excellent writing and communication skills, not be over 45 years old, and be able to coordinate and ensure a free work environment where staff comply with the company’s rules and regulations.

Remuneration
Very attractive & negotiable.

Application Closing Date
30th November, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using “Company Secretary / Admin Manager” as the subject of the mail.