Company Info
Eclat Human Resources Consulting Limited is a progressive Human Resource Management Firm with its Headquarters in Abuja, Nigeria. We are a team of professionals from various field of study who have come together to build Eclat Human Resources Consulting serving clients across the nation.
Title: Company Secretary
Location: Wuye, Abuja (FCT)
Employment Type: Full-time
Department: Administration
Industry: Legal
Report To: Managing Partner
Work Hours: 12noon – 10pm.
Responsibilities
The ideal candidate will (but not limited to):
- Support the in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
- Manage, coordinate, and maintain calendar of the Managing Partner including appointments, meetings, and travel.
- Responsible for organizing internal and external meetings on behalf of the Managing Partner while ensuring all requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
- Responsible for organizing Managing Partner ’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
- Monitor and respond to incoming communications (including complaints) to the Managing Partner ’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
- Secretarial support for meetings as and when required by the Managing Partner, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
- Write and distribute comprehensive minutes and action points to all members post-meeting.
- Draft and write high-quality reports and presentations, as required by the Managing Partner.
- Assist in structuring and planning the calendar of events for the company.
- Maintain confidential files; records, reports, and contact information.
- Communicate with the general staff and prospective clients on MP’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
- Research and conduct data to prepare documents for review and presentation by boards of Managing Partner’s, committees, and executives.
- Participate in regular team meetings to help identify process flow improvements and efficiencies.
- Perform other tasks as assigned.
Requirements
- A graduate in Administration/ Management
- Minimum of 2 – 3 years of Administrative/ Executive Assistance Experience.
- Proficiency in Microsoft Office Programs especially Word and PowerPoint.
Required Competencies:
- Keen attention to detail.
- Excellent planning and organizing skills.
- Ability to prioritize assignments and tasks.
- Ability to deliver on assigned mandates.
- Demonstrable leadership abilities.
- Excellent communication skills.
- Team building techniques.
- Skilled in the art of multitasking
- Must be very bright, energetic and proactive.
- Must be relatable.
Deadline: 20th February, 2023.
How to Apply: Interested and qualified candidates should send their CV to: [email protected] using “Company Secretary” as the subject of the email.
Note: Only shortlisted candidates will be contacted.