Company Info
Mid sized business
1 to 50 Employees
Fannix Limited
Fannix Limited provides information technology, engineering technology, communication technology, and facility maintenance services. We are a collection of strategies, skills, methods, individuals, and procedures that are used to provide answers to these predefined objectives. We give comprehensive solutions to enterprises by utilizing cutting-edge technology and processes.
Title: Company Secretary/Office Assistant
Location: Ikeja, Lagos
Employment Type: Full-time
Job Summary
- In the role of Company Secretary and Office Assistant, you will have a pivotal role in ensuring the efficient operation of our office. Beyond providing essential administrative support, you will actively engage with clients by responding to inquiries and quote requests. Your success in this position will rely on your attention to detail, strong communication skills, and ability to manage multiple tasks effectively.
Key Responsibilities
Administrative Duties:
- Organize and maintain company records, documents, and files.
- Schedule and manage meetings, appointments, and travel arrangements for management.
- Oversee office supplies to ensure well-stocked inventory.
- Perform general clerical tasks like photocopying, scanning, and filing.
- Handle incoming and outgoing mail and correspondence.
- Assist in the preparation of reports, presentations, and other documents.
Client Communication:
- Respond promptly and professionally to client requests for quotes.
- Address client inquiries about our products/services, pricing, and delivery.
- Maintain a high level of customer service in all client interactions.
- Keep detailed records of client communication for future reference and analysis.
Office Organization:
- Ensure the office environment is organized, tidy, and presentable.
- Manage office equipment and arrange for maintenance when necessary.
- Coordinate with vendors and service providers as needed.
- Provide support to colleagues in various administrative tasks when required.
Compliance and Legal Support:
- Assist in ensuring compliance with company regulations and legal requirements.
- Prepare and maintain documentation related to company secretarial duties.
- Support the preparation of legal documents and contracts as needed.
Qualifications
- OND / HND / B.Sc / B.A in Business Administration, Secretarial Studies, or a related field is preferred.
- Proven experience in administrative or secretarial roles.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Customer-focused with a professional and friendly demeanor.
- Knowledge of basic office equipment and software applications.
Preferred Qualifications:
- Familiarity with oil and gas operations.
- Previous experience in a similar role within the oil and gas industry.
- Knowledge of legal and compliance requirements.
Deadline: 30th September, 2023
How to Apply: Interested and qualified candidates should submit their Resume outlining their qualifications and relevant experience to: [email protected] include “Company Secretary and Office Assistant Application” in the subject line of your email.