Executive Assistant at Kobo360

Kobo360 is a technology company that combines end-to-end haulage operations to assist cargo owners, vehicle owners, drivers, cargo recipients and enterprises (shippers) in achieving efficiency within their supply chain framework.

Title: Executive Assistant

Location: Lagos

Employment Type: Full-time

Job Description

• We are looking for a highly organized and proactive Executive Assistant, who will provide comprehensive administrative support to our executive management, ensuring seamless and effective executive operations.

Responsibilities

• Efficiently manage and optimize the daily operations of the executive management by delivering top-notch secretarial and administrative support services such as managing calendars, coordinating meetings, and organizing travel for executives.
• Efficiently manage and meticulously maintain the schedules of executives, providing assistance in the preparation of comprehensive reports and presentations.
• This includes coordinating and prioritizing appointments, ensuring optimal time utilization, and contributing to the seamless execution of executive responsibilities.
• Act as the primary point of contact and communication intermediary between the executives and various stakeholders, such as team members, clients, investors, and key partners, thereby ensuring a smooth exchange of information to promote strong relationships and collaboration throughout the organization and external networks.
• Serve as the custodian of sensitive matters and confidential information within the management’s office, overseeing and safeguarding discreet issues with the utmost confidentiality and discretion.
• Collaborate closely with the management to facilitate the coordination and execution of special projects, ensuring seamless communication and efficient project management.
• Conduct thorough reviews of documents slated for the management’s consideration, meticulously examining the content to uphold the highest standards of quality control and adherence to company procedures and policies.
• Oversee the management’s communication channels, managing emails, written correspondence and implementing efficient tracking & organizational systems to optimize executive workflow.
• Compile and collect weekly and monthly activity reports from departmental team leads, facilitating the aggregation of pertinent information for comprehensive review by the management.
• Collaborates with executive leadership in meticulous preparation for both formal and informal board and external meetings, ensuring seamless coordination.

Requirements

• Bachelor’s Degree in Business Administration or a related field.
• A Master’s Degree or an MBA is considered an added advantage.
• 3-5 years of proven experience as a senior executive assistant or similar role.
• Applicants must reside in Lagos.

Desired Attributes:

• Strong organizational skills, to seamlessly perform and prioritize multiple tasks with exceptional attention to detail.
• Efficiently manages time with strong analytical abilities and possesses excellent verbal and written communication skills.
• Technical proficiency with a strong understanding of modern office technologies, including e-calendars and digital platforms; competent in Microsoft Office Suite (MS Word, Excel and PPT) and well-versed in commonly used computer software.
• Proactive and resourceful self-starter with strong initiative and a forward-looking mindset.
• Dynamic professional with a proven track record of reliability and a friendly demeanor, possessing strong interpersonal skills to adeptly build and nurture positive relationships with various stakeholders, including staff, C Suite, board members, external partners, and investors.
• Proven ability to manage confidential information with discretion, adeptness at handling competing demands, and commitment to delivering the highest level of customer/client service while maintaining confidentiality.
• Demonstrates a solution-oriented approach and ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Deadline: 7th December, 2023.

How to Apply: Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the mail.