Executive Assistant at PeopleWare Consulting

PeopleWare Consulting is a human resource consulting firm focused on supporting businesses with tailored HR models to maximize efficiency in business towards growth and sustainability.

Job Title: Executive Assistant

Location: Abuja (FCT)

Employment Type: Full-time

Job Summary

• We are seeking an executive assistant for our corporate location in Abuja. This position reports to the group CEO. You will support the CEO and the Senior Leadership Team (SLT).
• The successful candidate will be a highly trusted, organized individual who exercises great discretion and has exceptional interpersonal and multi-tasking skills.

Key Responsibilities

• Handle confidential information with sound judgment.
• Manage the Senior Leadership Team’s calendars. Prioritize meeting requests while troubleshooting conflicts.
• Play a key role in the planning and organization of company-wide events.
• Key contributor in event planning. Research event-related options (venue, location, catering) and assist with preparing budget proposals, and communication pieces, and oversee event logistics (coordinate numerous vendors, and entertainment).
• Prepare conference rooms for in-person meetings – includes technology set-up and clean-up of conference rooms.
• Prioritizeand manage multiple projects simultaneously, followingthrough on issues promptly.
• Assist with drafting proposals and other presentation materials
• Partner with Senior Leadership Team (SLT) for various reports, data, information and requests on behalf of the CEO.
• Design and maintain various databases for contacts, passwords, files and materials.
• Create and maintain re-occurring and one-off reports.
• Take minutes during meetings and distribute meeting minutes.
• Oversee travel arrangements and the expense reimbursement process for visitors.
• Special projects and tasks as assigned.

Qualifications & Experience

• At least 3 years of experience in an Executive Assistant role supporting senior leaders.
• Experience managing travel itinerary.
• Highly proficient managing senior level s calendars.
• Advanced skills in Microsoft Suite to include Word, Excel, Outlook and PowerPoint.
• Ability to maintain confidentiality.
• Excellent organizational and time management skills.
• Strong interpersonal and verbal and written communication skills.
• Highly organized and ability to oversee multiple projects at once.
• Ability to work with a sense of urgency, thoroughness, while maintaining composure.

Salary

• N150,000 – N200,000 monthly.

Application Closing Date
15th December, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.