Executive Assistant at Stella Maris School

Stella Maris School is a well-known educational institution that has been in operation for almost 25 years. Stella Maris Schools now has campuses in three (3) key sites in Abuja. This prestigious institution is well-known for prioritizing high-quality education and the development of its students’ social skills.

Title: Executive Assistant

Location: Abuja (FCT)

Employment Type: Full-time

Job Description

• We are seeking a responsible Executive Assistant to deliver personalized secretarial and administrative support in an organized and timely manner. In this role, you will work closely with an executive director, addressing various tasks related to their work and communications.

Responsibilities

• Serve as the primary point of contact for general communications with the executive director.
• Answer phone calls and direct them to the appropriate individuals.
• Arrange travel arrangements for the executive officer, including itinerary management.
• Plan and schedule meetings, and if necessary, record meeting minutes.
• Conduct research and organize data for presentations to senior management, including directors, executives, and committees.
• Compile and manage expense reports.
• Perform bookkeeping tasks as needed.
• Handle memos, reports, invoices, and other documents, including sensitive information.
• Maintain strict confidentiality of sensitive information.
• Screen visitors and determine their access to executives.
• Manage incoming documents such as memos and invoices and distribute them accordingly.
• Handle office duties, including sourcing office supplies and managing the filing system.
• Manage and redirect faxes and emails.
• Provide comprehensive administrative support.
• Monitor and record office supply needs.
• Act as a virtual assistant.
• Utilize technical tools and software, especially the Microsoft Office Suite, including text processing software and Excel spreadsheets.

Skills / Qualifications

• Bachelor’s Degree in Business Administration and Management or a related field; a related certification is advantageous.
• Proven work experience as an Executive Assistant.
• Knowledge of office management systems and procedures.
• Proficiency in using MS Office Tools and Google Calendar.
• Proficient in English, with strong communication skills (both verbal and written).
• Outstanding organizational and time management skills.
• Familiarity with the latest office gadgets and applications.
• Ability to multitask and prioritize daily workloads effectively.
• Discretion and ability to handle confidential information with care.
• Hardworking, honest, and reliable.

Deadline: Not Specified.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.