Company Info
West Africa Vocational Education is solving what is arguably the biggest challenge on the continent: youth unemployment. In West Africa, 40-85% of youth, more than 50 million, are either unemployed or underemployed. Meanwhile, job creation in the region is on the rise. The disconnect between work-ready youth and the employment market must be bridged.
Job Title: Executive Assistant
Location: Remote
Employment Type: Full Time
Key Responsibilities
Calendar & Scheduling:
- Manage the Founding Partner’s calendar, including internal/external meetings, investor sessions, and personal appointments.
- Resolve scheduling conflicts, prioritize critical activities, and ensure preparedness for key engagements.
Communication & Coordination:
- Act as liaison between the Founding Partner and stakeholders, ensuring timely, professional communication.
- Draft, edit, and review emails, reports, memos, and other documents.
- Coordinate internal updates and support information flow across departments.
Travel & Logistics:
- Plan and manage complex travel arrangements: flights, hotels, visas, ground transport, and itineraries.
- Coordinate travel logistics across multiple time zones and prepare briefing documents.
Meeting & Event Support:
- Organize meetings by preparing agendas, materials, and taking detailed notes.
- Manage logistics for team events, board meetings, and investor sessions.
Administrative Operations:
- Handle expense reporting, procurement, vendor communication, and document filing.
- Support onboarding of new hires by coordinating logistics, equipment, and schedules.
Confidential Support:
- Handle sensitive information with discretion and integrity.
- Represent the leadership team with professionalism and sound judgment.
Research & Document Preparation:
- Conduct background research on companies, markets, investors, and events.
- Create and format presentations, decks, and reports aligned with company branding.
Task & Project Coordination:
- Track progress of key initiatives, manage timelines, and coordinate stakeholders.
- Recommend systems and tools to improve operational efficiency.
Personal & Holistic Support:
- Assist with occasional personal errands, RSVPs, and limited personal travel logistics.
Requirements
- Minimum of 3 years experience as an Executive Assistant, Personal Assistant, or similar high-level administrative support role.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- High attention to detail, professionalism, and discretion when handling confidential information.
- Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar), Microsoft Office, and Zoom.
- Strong interpersonal skills and ability to coordinate across diverse teams and senior stakeholders.
- Experience managing travel logistics across time zones is an advantage.
Key Competencies:
- Proactive, solution-oriented, and dependable.
- Calm under pressure with a strong sense of discretion and diplomacy.
- Flexible, service-minded, and resourceful with strong problem-solving skills.
- Able to anticipate needs and take initiative without supervision.
Application Closing Date
Not Specified.
How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.