Executive Assistant to the CEO at Reputable Company

A reputable company is recruiting suitably qualified candidates to fill the position below:

Job Title: Executive Assistant to the CEO

Location: Lagos

Employment Type: Full-time

Job Summary

• As we continue to expand our reach and influence, we are looking for a highly organized and proactive Executive Assistant to the CEO to join our team and support our leadership in driving our mission forward.
• We are seeking a highly skilled and proactive Executive Assistant (EA) to the CEO to provide high-level administrative, operational, and legal support. This role is critical in ensuring the smooth operation of the CEO’s office, optimizing executive efficiency, and driving strategic priorities.
• The EA will be responsible for calendar management, executive communications, stakeholder engagement, governance compliance, and strategic project coordination.
• Additionally, the role requires strong research capabilities, particularly in legal, policy, and governance matters, to support the CEO in decision-making and compliance oversight.
• The ideal candidate is detail-oriented, highly organized, and possesses strong legal, administrative, and strategic coordination skills to support the organization’s mission in governance, policy advocacy, and development initiatives.

Key Responsibilities
Executive Office & Administrative Support:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics, ensuring efficiency and prioritization.
• Handle email correspondence, phone calls, and official communications on behalf of the CEO.
• Prepare high-quality reports, presentations, board documents, and strategic briefs.
• Organize and document meeting minutes, ensuring timely follow-ups and execution of action points.
• Maintain and oversee an organized document management system for executive records, contracts, and governance files.
• Act as a gatekeeper, ensuring the proper flow of information internally and externally.

Strategic & Operational Support:

• Assist in the execution of strategic projects, partnerships, and initiatives under the CEO’s leadership.
• Conduct extensive research, data analysis, and policy reviews to provide insights that support decision-making and strategic planning.
• Draft and review organizational policies, governance documents, and funding agreements in collaboration with legal and program teams.
• Support the CEO in preparing reports for donors, stakeholders, and regulatory bodies.

Legal & Compliance Support:

• Conduct legal research and policy analysis to ensure compliance with regulatory frameworks affecting the organization’s operations.
• Assist in reviewing and drafting contracts, MOUs, funding agreements, and legal policies.
• Monitor corporate governance and compliance requirements, ensuring adherence to national and international regulations.
• Support the CEO in liaising with legal advisors, regulatory bodies, and compliance officers to manage risk and governance.

Stakeholder & Board Engagement:

• Serve as the primary liaison between the CEO and the Board of Directors, handling scheduling, documentation, and governance compliance.
• Draft and distribute board reports, resolutions, and meeting minutes.
• Support the CEO in preparing presentations, speeches, and policy briefs for donor meetings, high-level partnerships, and public engagements.
• Assist in external communication strategies to align with the organization’s mission.

Confidentiality & Risk Management:

• Ensure strict confidentiality in handling sensitive executive and legal matters.
• Enforce data protection and cybersecurity protocols in executive communications and document management.
• Identify and mitigate organizational risks by ensuring compliance with legal and governance policies.

Qualifications & Experience

• Bachelor’s Degree in Law (LL.B), Public Administration, Political Science, Business Management, or a related field. A Master’s degree (LL.M, MBA, MPA) is an advantage.
• Minimum of 5 years experience in executive support, legal advisory, or strategic administration, preferably in an NGO, government, or corporate environment.
• Strong knowledge of corporate governance, regulatory compliance, policy advocacy, and contract management.
• Experience handling high-level administrative, legal, and strategic responsibilities for senior executives.
• Excellent research and analytical skills, with experience in policy reviews, governance frameworks, and compliance oversight.
• Familiarity with NGO operations, donor compliance, and international development policies is an added advantage.

Skills & Competencies:

• Executive Support Expertise – Ability to manage calendars, correspondence, and workflow.
• Legal & Policy Research – Strong research and analytical skills in compliance, risk management, and governance.
• Confidentiality & Integrity – Experience handling sensitive legal and executive matters with discretion.
• Project & Time Management – Ability to coordinate multiple strategic projects in a fast-paced environment.
• Stakeholder Engagement – Strong interpersonal and negotiation skills for engaging with donors, board members, and government agencies.
• Excellent Communication – Ability to draft reports, policy briefs, legal documents, and board resolutions with precision.
• Tech-Savvy – Proficiency in Microsoft Office, Google Suite, legal research tools, and virtual collaboration platforms.

Work Conditions:

• Hybrid role (combination of remote and in-office work).
• Frequent interactions with high-level stakeholders, requiring flexibility in work hours.
• Occasional travel for board meetings, legal consultations, and stakeholder engagements.

Salary

• N300,000 – N350,000 monthly.

Application Closing Date
28th March, 2025.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.