Executive Assistant to the Director at PIF Africa

PIF Africa is on a mission to reshape private enterprises into industry champions while enhancing the capabilities of public and non-profit organizations to steer sustainable socio-economic development in Africa. We accomplish this through our distinctive investment, consulting, and advisory strategies, capitalizing on our wide-ranging expertise within our key priority sectors.

Title: Executive Assistant to the Director, PIF Africa

Location: Abuja (FCT)

Roles & Responsibilities

Research and Relationship Management:

• Support the origination efforts and management of new clients and opportunities.
• Assist in client coverage and management of key accounts.
• Undertake research and analysis on prospective clients, companies, and industries as required.
• Manage memberships and accreditations.
• Manage relationships with key vendors and stakeholders.
• Assist with all due diligence related activities as required.

Strategic Planning & Business Development:

• Assist in identifying and developing strategic initiatives for PIF and following through with the implementation.
• Assist with the preparation of transactions documents such as engagement letters, proposals, presentations, memoranda, reports etc. for investment and advisory services.
• Conduct risk assessments on project proposals and propose risk mitigation methodologies.
• Manage onboarding of clients, and execution of scope of work for clients.
• Assist in developing proposals for clients in line with client requirements.
• Conduct KYC checks and gather relevant information on clients, contractors, advisors, and other key stakeholders.
• Participate in deal meetings and maintain client relationships as required.
• Administer the processes associated with deals e.g., procurement of consultants, internal coordination, issue invoices, manage receivables, process disbursement requests etc.
• Assist with the development of presentations and proposals for opportunities.
• Provide any additional business development support as required.

Communication & Coordination:

• Assist in communicating the PIF Africa’s Mandate both internally and externally, as well as providing reliable and confidential feedback.
• Coordinate the research, writing and distributions of marketing communication.
• Prepare presentations and speeches for delivery at events, as well as draft letters and emails.
• Develop and maintain an efficient documentation and filing system.
• Arrange conference calls, schedule meetings and oversee logistics for meetings.
• Attend external and internal meetings.
• Manage and file confidential information appropriately.
• Prepare reports to clients and relevant stakeholders.
• Administer internal and external correspondence.
• Maintain distribution lists, contacts and stakeholder register.
• Business Performance Tracking and Reporting.
• Perform any other duties and responsibilities as assigned.

Minimum Qualifications & Other Requirements
Educational Qualifications:

• A strong First Degree in Finance, Economics, Engineering, Mathematics, Law or related disciplines from a recognised university.
• Relevant advanced degree e.g. Master’s Degree in Business Administration, Civil engineering, Finance, or a related field of study is a plus.
• Relevant certifications related to project management.

Experience:

• 2 to 3 years professional work experience in business development, operations, finance or related fields.
• Good client relationship management skills.
• Demonstrable experience in research.
• Previous professional experience or training in research, analysis and presentations.

Skills:

• Highly proficient in the development of Microsoft Excel analysis, and the development and review of Microsoft PowerPoint Presentations for marketing purposes (pitchbooks).
• A good understanding of finance, project management and investments.
• Ability to write memoranda.
• Ability to negotiate key legal documentation.
• Strong quantitative analysis and problem-solving skills.
• Well-developed communication and business writing skills, power of persuasion as well as the ability to interface directly and effectively with senior officers of a variety of potential clients.
• Strong time management skills and ability to work under pressure in a fast-moving environment.
• Excellent project management skills.

Attributes:

• Detail oriented with strong organisational skills. Must be able to manage a wide variety of tasks and requests competently daily.
• Flexibility and ability to work with limited supervision. A self-starter, able to assume the initiative following basic leads provided by senior colleagues and team members.
• High level of creativity and capacity to develop innovative ideas or work with others to build up ideas, transmit to clients and execute.
• Ability to manage multiple business priorities within a regularly changing landscape. Able to work under pressure and meet challenging deadlines regularly.
• Ability to generate new business leads towards enhancing the overall business development efforts of the organization.
• Demonstrate ownership of tasks.

Knowledge:

• Good understanding and experience in finance, investments, and project management.
• Good knowledge of financial products.
• Good understanding of business operations.
• Good understanding of business development, sales and strategy.
• Basic ability to draft key proposals, scope of work, engagement letters etc.
• Good market knowledge of the investment and industrial sectors in Africa.
• Strong research skills, with a clear capacity to develop research material using publicly available information, and by leveraging various networks and internal resources available.

Language:

• Solid communication and writing skills (fluency in English).

Others:

• Willingness to travel “out-of-station” with minimal prior notice.

Deadline: 31st October, 2023.

How to Apply: Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using the Job Title as the subject of the email.