Field Office Associate at The International Organization for Migration (IOM)

The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Job Title: Field Office Associate

Location: Katsina, Nigeria

Job Identification: 15815

Job Schedule: Full time
Grade: G-5

Context

• Working under the overall supervision of Chief of Mission and the direct supervision of the Programme Manager (Peacebuilding and Reconciliation) / Head of Sub Office in Katsina, the Field Office Associate will provide administrative and financial support to facilitate the smooth implementation of project activities.
• This role supports communication among team members, stakeholders, and the community while contributing to the achievement of project objectives.

Responsibilities

• Assist in daily administrative tasks, including drafting and managing correspondence, scheduling meetings, and maintaining project documentation.
• Organize and maintain electronic and physical files for project documentation, allowing easy access for team members.
• Support the arrangement and coordination of meetings with project stakeholders, including preparing agendas, taking minutes, and following up on action points.
• Assist in the logistical planning and implementation of project events, workshops, and training sessions, including venue arrangements, materials preparation, and participant coordination.
• Input and maintain project data in databases and spreadsheets, with accuracy and timeliness.
• Under the guidance of the supervisor, serve as a point of contact for team members and assist in liaising with Government stakeholders, local authorities, and community leaders, contributing to communication and cooperation for inclusive project participation.
• Support the tracking of project expenses and assist in the preparation of financial reports in line with budgetary guidance.
• Provide logistical and administrative support to project team members to facilitate project delivery.
• Support the implementation of project activities and related documentation in line with organizational procedures and standards.
• Assist in compiling inputs for new concept notes or/and proposals in coordination with the Programme Manager and Programme Support Unit.
• Handle administrative processes, such as raising online purchase requisitions and submitting online invoices payable related to field requests.
• Perform such other duties as may be assigned.

Qualifications
Education:

• High school diploma with five years of relevant experience; or,
• Bachelor’s degree in Business Administration, Project Management, Development, Social or Political Sciences, Peacebuilding, Management, or related fields from an accredited institution with three years of relevant professional experience

Experience:

• Experience providing administrative and logistical support in coordination with other stakeholders and liaison with government Authorities and community leaders.
• Experience supporting project implementation, including assistance with monitoring,  reporting, or data collection in field settings.
• Familiarity with peacebuilding and reconciliation activities is an advantage.
• Experience working in field offices or in areas affected by conflict or instability is desirable.
• Exposure to participatory approaches and basic knowledge of do-no harm principles is an asset

Skills:

• Ability to work independently and as part of a team in support of project and administrative activities.
• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint; experience with Publisher or SharePoint is an advantage.
• Previous work experience with international organizations and companies would be an advantage.
• Accuracy and attention to detail in documentation and data entry.
• Good organizational and time management skills; ability to prioritize tasks under pressure.
• Familiarity with peacebuilding and reconciliation programming is desirable.
• Knowledge of the UN system and IOM procedures is an advantage

Languages:

• Fluency in English (oral and written), Native language of Northwest Nigeria (Hausa and Fulfulde are required
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

• IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values:
All IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1):

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports):

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Application Closing Date
9th July, 2025; 00:30

How to Apply: Interested and qualified candidates should Click here to apply online

Note

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.