Front Desk/Admin Support Officer at All Prime Technologies Limited

All Prime Technologies Limited is a Prime I.T Solutions Company in Abuja, Nigeria. We are Solutions providers that deal with all the Prime Technologies. We develop systems and software, provide I.T support, strategic business solutions, integrated into our client’s business processes. We also develop and manage cost effect complex I.T systems to power our clients to run their operations uninterrupted. All Prime Technologies deliver value in a form of service to Organizations, Businesses, Corporations and Government.

Job Title: Front Desk/Admin Support Officer (Female)

Location: Abuja (FCT)

Employment Type: Full-time

Department: Administration

Reports To: Chief Executive Officer (CEO)
Working Hours: Monday – Friday (On-Site, 8:00 AM – 5:00 PM)

Job Summary

• We are looking for a proactive, organized, and respectful Secretary to support the day-to-day administrative and office management needs of our tech company in Abuja.
• The role requires handling guest reception, coordinating meetings, managing inventories, overseeing housekeeping, tracking staff attendance, and supporting office expenses and procurement.
• The secretary is also expected to act as the administrative backbone of the office, ensuring an efficient and professional environment.

Key Responsibilities
Administrative & Office Coordination:

• Manage all meeting room bookings, ensuring proper scheduling and adherence to time limits.
• Coordinate tea and refreshment preparation for internal and external meetings upon request.
• Maintain well-organized filing systems for non-sensitive company documents.
• Draft internal memos, assist in document formatting, and support basic correspondence when requested byleadership.
• Support the CEO in preparing and printing presentation materials or forms for internal use.

Inventory & Expense Management:

• Monitor and maintain an updated inventory of all consumables and supplies including:
• Office stationery (pens, notepads, envelopes)
• Printer paper and toner
• Tea, coffee, water, and disposable items (cups, spoons, etc.)
• Kitchen supplies (cleaning materials, sugar, milk, etc.)
• Cleaning and hygiene products
• Conduct weekly inventory checks; prepare inventory usage reports for review and signature by the CEO.
• Track replenishment needs and initiate restock requests with justification.
• Maintain a petty cash record for small office purchases.
• Prepare weekly and monthly expense reports detailing all purchases, usage, and vendor receipts to besigned by the CEO.
• Ensure vendors submit proper invoices and receipts for accounting purposes.

Guest & Staff Relations:

• Welcome and manage all guest interactions professionally, ensuring they are registered and issued visitorbadges.
• Maintain a visitor log and ensure all guests are escorted where necessary.
• Address staff with respect, using appropriate titles and professional language per company culture.
• Assist in occasional team welfare efforts such as ordering lunch, snacks, or celebrating team birthdays (withCEO validation).

Facility & Housekeeping Oversight:

• Supervise and coordinate the daily tasks of the housekeeping/service lady.
• Ensure all office spaces, including restrooms, kitchen, and meeting rooms, are clean and stocked.
• Collaborate with the office maintenance provider to report faults (lighting, air conditioning, plumbing) andfollow up on timely resolution.

Attendance & Staff Monitoring:

• Record staff arrival and departure times and maintain an accurate time attendance sheet.
• Monitor non-productive behavior (e.g., excessive playtime) and submit discreet reports when appropriate.
• Work with HR or management to prepare weekly or monthly attendance summaries.

Office Operations Support:

• Ensure the office is opened each morning in collaboration with the service lady.
• Check and restock office kitchen and pantry each morning before work begins.
• Ensure the gatekeeper is briefed on duties when leaving for the day.

Event and Logistics Support:

• Assist in organizing small office events, team-building activities, or visitor sessions, pending approval fromthe CEO.
• Coordinate logistics for vendors, catering, and internal setup for events.
• Book local transportation or accommodations for guests or staff, if requested.

Requirements

• Interested candidates should possess a Bachelor’s Degree
• 4 – 8 years previous experience in an administrative, secretarial, or office management role.
• Excellent verbal and written communication skills.
• Familiarity with basic expense tracking and inventory management tools (e.g., Excel, Google Sheets).
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and demonstrate discretion in all tasks.
• Respectful and professional demeanor when interacting with staff and guests.

Preferred Qualifications:

• Knowledge of tech/startup workplace culture is an advantage.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Understanding of basic accounting or bookkeeping practices is a plus.
• Must be among the first to arrive and among the last to leave, ensuring smooth daily transitions.

Application Closing Date
12th August, 2025.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.