Company Info
The OPEC Fund for International Development is a multilateral development finance institution established in 1976. Our 12 Member Countries are: Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.
1). Executive Assistant
Location: Austria
Job Profile
- The Executive Assistant is responsible for providing secretarial/clerical services to the Office of the Director-General, performs auxiliary administrative duties relevant to the supervisor’s responsibilities and coordinates overall Office activities, within overall policies or instructions.
Duties and Responsibilities
Correspondence:
- Receives, logs, reviews and distributes all incoming mail.
- Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the (Office of the) Director-General’s attention.
- Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the Director-General.
- Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.
Business meetings / events arrangement:
- Receives officials and other visitors to the Office of the Director-General and arranges meetings, notifies participants of place, date, time, and subject.
- Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
- Takes minutes of the meeting and prepares draft records for the Director-General’s approval.
- Manages the (Office of the) Director-General calendar and assists and advises the Office on a variety of administrative and logistical matters.
Coordination:
- Assists the (Office of the) Director-General with the coordination of submissions in relation to budget and work programs.
- Adheres to deadlines and coordinates correspondence, reporting and submissions to Ministerial Council, Governing Board and committees chaired by the (Office of the) Director-General.
- Ensures that the (Office of the) Director-General has all the relevant files needed for the Ministerial Council and Governing Board Meetings, as well as other high-level meetings, when necessary.
- Coordinates overall department activities with other assistants within other departments.
- Coordinates logistical arrangements of workshops and trainings.
Document management:
- Designs and maintains accurate and effective physical and electronic filing system.
- Performs other duties as required by the (Office of the) Director-General.
Qualifications and Experience
- A Bachelor’s Degree in a relevant field.
- A minimum of 10 years of professional experience in a relevant field.
- Preferably at least three years at a responsible level in a large organization, preferably international in nature.
- Fluent in English and good German proficiency. French, Arabic, or Spanish is an added advantage.
Competencies:
- Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
- Excellent verbal and written communication skills.
- Ability to work independently with minimum supervision and guidance.
- Good interpersonal, organizational and time management skills.
Application Closing Date
Not Specified.
Note: This position is subject to Local recruitment. Candidates with valid Residency and authorized permit to work in Vienna are also eligible to apply.
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2). Senior Syndication Officer
Location: Austria
Job Profile
- The Senior Syndication Officer (SSO) is responsible for providing syndication/mobilisation services for the OPEC Fund.
- The SSO provides support to and manages syndication/mobilisation and the Syndication Facility’s relationships with syndication partners to ensure a sustainable pipeline of mobilisation activities.
Duties and Responsibilities
Syndication/Mobilisation:
- Leads syndication/mobilisation transactions associated with private sector activities of the OPEC Fund, sharing responsibilities where appropriate with other co-arrangers.
- Contributes largely to the delivery of the annual syndication/mobilisation targets for OPEC Fund.
- Performs market soundings, pricing and provides risk appetite feedback to the Head of Syndication Facility, and when requested to ADG PSTFOD and/or PSTFOD Business Development Unit team for their consideration.
- Contributes in formulating and executing the strategic objectives and business model of the Syndication Facility.
- Provides support to prepare departmental reports, and provide inputs for strategy, board papers, departmental, pricing, and sector papers when required.
Syndication/Mobilisation Business Origination Support:
- Prepares and may deliver pitch books and market updates for clients, information memoranda for lead/co-lead transactions and slides for partner meetings/road shows as needed.
- Contributes to the preparation and execution of the syndication and mobilisation marketing strategy for coverage areas (Financial Institutions).
Stakeholder management and engagement:
- Develops and expands the syndications / mobilization partners’ base among development finance institutions, commercial banks and other investors.
- Negotiates credit and legal documents with syndicate institutions in liaison with relevant internal departments (Business Development Unit, Portfolio Management Unit, Legal Department) ensuring alignment with both external and internal stakeholders.
Policies and procedures development:
- Contributes to the development and execution of strategies for promoting OPEC Fund’s syndication/mobilisation offerings.
- Contributes to the development of internal operational processes, policies and procedures for the syndication/mobilisation of private sector lending.
- Contributes to the periodic reviews of the syndication/mobilisation procedures and guidelines to ensure alignment with market best practice and makes recommendations for amendments and improvements.
Mentorship of more junior syndication team members:
- Mentors more junior syndication team members.
Qualifications and Experience
- Master’s Degree, certifications or equivalent in Accounting /Commerce /Finance / Economics/ or other relevant discipline.
- A minimum of 10-15 years of relevant credit and origination experience, including at least 5-8 years of direct syndication/mobilization experience gained in a major development finance institution or an international commercial/investment bank.
- Preferably at least 1-2 years at an international development finance institution.
- Direct underwriting and or syndication experience.
- Knowledge of market instruments and market sources of financing and risk management/hedging products.
- Knowledge of fund-raising and on-lending activities in developing capital markets.
- Excellent understanding of financial issues affecting non-sovereign clients in developing countries and policy associated with the Fund’s mandate.
- Strong customer focus, ability to interface effectively with clients and business contacts at a senior and team level.
- Fluent in English. A good working knowledge of Arabic, French or Spanish is an added advantage.
Competencies:
- Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
- Excellent verbal and written communication skills.
- Works collaboratively with colleagues to achieve organizational goals.
- Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
- Good interpersonal, organizational and time management skills.
- Conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Ability to act independently and resourcefully in responding to work demands, adjust to multiple demands, shifting priorities, ambiguity and change.
- Ability to write and speak clearly and concisely, to write clear and precise analytical documents and to adapt communication style to different audiences.
- Strong interpersonal, teamwork and analytical skills as well as high level of integrity and drive for achieving results.
Application Closing Date
Not Specified.
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3). Editor/Speechwriter
Job Code: 8.3.03
Location: Vienna, Austria
Description
- We require the services of an Editor/Speechwriter in the Public Relations & Information Department (Grade H).
Main Responsibilities
- Sources, researches, writes, re-writes, edits, and sub-edits reports and articles for various in-house publications in a professional manner, ensuring timeliness of publications;
- Researches and produces commentaries, news analyses and special feature articles on oil and the energy industry in general for in-house publications and the OPEC website as well as for external publications in a professional manner, ensuring timeliness of publications
- Researches and drafts speeches, and edits presentations, papers and technical reports in a professional manner, ensuring timeliness of publications
- Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position.
Requirements
- University Degree in Media Studies, Journalism, English Language, Social Sciences or related fields
- Advanced degree preferred
Work Experience:
- University degree: 8 years
- Advanced degree: 6 years
Skills and Knowledge:
- Editing, copy-editing & proofreading
- Speechwriting
- Some knowledge of energy industry/international organizations
- Communication and analytical skills
- Presentation and interpersonal skills
- Customer service orientation
- Initiative and integrity
- Full command of written and spoken English; other major languages an asset.
Offer
Monthly basic salary of (€ 5,479 x 12 per year), with tax-free benefits and six-week annual leave.
Deadline: 9th April, 2023.
How to Apply: Interested and qualified candidates should use the links below to apply:
Note
- After sending your applications document an automatic reply will be sent to confirm the successful submission of the documents.
- Acknowledgements will only be sent to short-listed candidates.