Logistics and Admin Officer at Reputable Company

We are a dynamic and impact-driven organization committed to advancing gender equity, political inclusion, and governance reform. Our work focuses on designing and implementing high-impact interventions that promote access to resources, representation, and opportunities for women across various sectors.

Job Title: Logistics and Admin Officer

Location: Lagos

Employment Type: Full-time

Reporting to: Operations Manager

Job Description

• We are seeking a highly organized and proactive Logistics and Admin Officer to ensure the seamless execution of logistics, procurement, travel, and administrative functions.
• This role is critical to optimizing efficiency, coordination, and operational excellence across the organization.
• If you thrive in fast-paced environments, excel at multitasking, and are passionate about driving operational efficiency, we invite you to join our team and play a pivotal role in supporting our mission.

Job Summary

• The Logistics and Admin Officer plays a critical role in ensuring seamless operational efficiency by managing logistics, travel, procurement, and administrative functions.
• This role requires a highly organized and proactive professional who can multitask, manage competing priorities, and work effectively in a fast-paced and dynamic environment.
• The ideal candidate is detail-oriented, solution-driven, and capable of handling logistics and administrative responsibilities with precision and efficiency.

Key Responsibilities
Administrative & Office Management:

• Oversee local and international travel arrangements for staff, ensuring efficiency and cost-effectiveness.
• Coordinate transport logistics, material distribution, and general operational support.
• Assist in hiring and managing consulting firms/individuals, overseeing contract agreements and deliverables.
• Monitor and evaluate contractor/consultant performance, ensuring compliance with agreed terms and timely processing of payments.
• Support security management of office facilities and project assets, including oversight of security operations.
• Perform other administrative and operational duties as required by management.

Logistics & Travel Management:

• Lead the organization’s logistics operations, ensuring seamless coordination across functions.
• Manage service agreements with travel agents, logistics providers, and vendors to optimize service quality and cost-effectiveness.
• Ensure efficient and cost-effective travel arrangements for domestic and international trips, securing the most competitive fares.
• Oversee flight bookings, transport coordination, and travel compliance for employees and stakeholders.

Documentation & Reporting:

• Maintain shared electronic and manual records, ensuring accessibility to key logistics and administrative information.
• Oversee and update the fixed asset register, ensuring proper documentation and tracking of organizational assets.
• Manage inventory documentation, overseeing equipment movement and maintaining accurate records.
• Monitor procurement and logistics costs in collaboration with the finance team to ensure expenditures remain within budget.
• Prepare and submit procurement, administrative, and logistics reports to management as required.

Requirements & Qualifications

• Bachelor’s Degree in Business Administration, Logistics, Supply Chain Management, or a related field.
• 2 – 3 years experience in logistics, administration, or operations management, preferably in an NGO or project-based environment.
• Strong ability to handle multiple tasks, prioritize effectively, and thrive in a fast-paced work setting.
• Excellent organizational, coordination, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills, with the ability to engage effectively with vendors, service providers, and internal teams.
• Experience in managing logistics for multiple projects or large-scale events.
• Familiarity with donor-funded projects and reporting requirements is an advantage.
• Strong negotiation and vendor management skills.
• Ability to work in a dynamic, multicultural, and collaborative environment.

Salary

• N350,000 – N400,000 monthly.

Application Closing Date
12th March, 2025.

How to Apply: Interested and qualified candidates should send their Application to: [email protected] using the job title as the subject of the mail.