Office Administrator at HOP Services Limited

HOP Services Limited is a Hospitality Solutions and Cleaning Company who strive to deliver high quality service to our clients within the hotel industry, domestic and commercial sector. We apply our vast experience of over 10 years to achieve this goal.

Job Title: Office Administrator

Location: Port Harcourt, Rivers

Employment Type: Full-time

Job Summary

• The Office Administrator plays a crucial role in ensuring the smooth functioning of our office operations.
• This position involves a variety of administrative tasks that support both the management team and other staff members.
• The successful candidate will be organized, proactive, and detail-oriented, with a strong ability to prioritize and manage multiple responsibilities.

Key Responsibilities
Administrative Support:

• Provide general administrative and clerical support to the office.
• Manage office communication, including phone calls, emails, and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.

Document Management:

• Maintain and organize company files and records, both physical and digital.
• Prepare and edit documents, reports, and presentations.
• Ensure all printed materials are of high quality and distributed appropriately.

Office Organization:

• Maintain office supplies inventory and place orders as needed.
• Oversee the cleanliness and organization of the office space.
• Assist in the onboarding process of new employees, including setting up workstations.

Financial Administration:

• Assist with budgeting and invoicing, including processing receipts and payments.
• Maintain accurate financial records and assist with monthly financial reporting.

Customer Service:

• Serve as the first point of contact for visitors and clients, providing a welcoming environment.
• Address inquiries and direct them to appropriate personnel.

Project Support:

• Assist with special projects and events as assigned by management.
• Collaborate with team members to achieve organizational goals.

Requirements

• Education: High school diploma or equivalent; an associate’s or bachelor’s degree in business administration or related field is a plus.
• Experience: Proven experience as an office administrator, office assistant, or similar role.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with office equipment (printers, copiers, etc.). Familiarity with accounting software is a plus.
• Communication Skills: Excellent verbal and written communication skills.
• Organizational Skills: Strong organizational and multitasking abilities with a keen attention to detail.
• Interpersonal Skills: Ability to work collaboratively and maintain professionalism in a diverse workplace.

Salary & Benefits

• Salary: N90,000 / N100,000.
• Health, dental, and retirement plans.
• Paid time off and holidays.
• Opportunities for professional development and training.

Application Closing Date
10th April, 2025.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.