Office Manager at The Clenn and Peak Co

The Clenn and Peak Co. is a forward‑thinking Human Resources and Management Consultancy dedicated to helping organizations attract, develop, and retain top talent while building efficient structures for sustainable growth. With years of experience across multiple industries, we provide tailored solutions that align people, processes, and performance with our clients’ strategic goals.

Job Title: Office Manager

Location: Uyo, Akwa Ibom

Employment Type: Full-time

Role Summary

• The Office Manager is responsible for the smooth operation of the Office, ensuring that all administrative, logistical, and operational support systems are effectively established and maintained.
• This role supports the project team by creating a productive, secure, and well-coordinated office environment while managing relationships with supplies/consumables vendors, regulatory agencies, facility service providers, and internal departments.

Key Work Deliverables
Project Office Setup & Facility Management:

• Establish the Uyo project office infrastructure, including furniture, utilities, internet, security, signage, and supplies.
• Ensure the office is functional, clean, secure, and in full compliance with HSE standards.
• Manage space allocation, workstations, and meeting rooms for project team members and consultants.

Administrative & Operational Coordination:

• Oversee daily administrative tasks, including documentation control, mail handling, reception, and staff support.
• Coordinate logistics for visiting project staff, consultants, and vendors (travel, accommodation, office space).
• Maintain a central calendar for all meetings, site visits, and project engagements.

Office Finance & Procurement Support:

• Manage petty cash and prepare monthly expense reports for the project office.
• Liaise with the Procurement officer for local purchases of consumables/office supplies/services and ensure prompt delivery.
• Track office operational costs and provide variance reports.

Vendor and Contract Management:

• Manage vendors and vendor contracts for the office and ancillary facilities.
• Conduct vendor performance reviews and escalate any service delivery issues.

IT and Systems Support Liaison:

• Coordinate with the IT Administrator to ensure uninterrupted internet, software, hardware, and printing/scanning systems.
• Maintain inventory of IT equipment assigned to the project team.

Documentation and Document Drafting:

• Prepare, edit, and format official correspondence, memos, meeting minutes, reports, and internal communications for the project team.
• Maintain a centralized and well-indexed digital and physical filing system for all project office documentation.
• Ensure that all documents comply with the project’s branding, formatting, confidentiality, and version control standards.
• Track incoming and outgoing documents and ensure timely review, approval, and distribution as required.
• Support the Project Director and consultants with the drafting of presentations, official letters, and stakeholder communications.

Records and Asset Management:

• Maintain accurate records of office assets, consumables, correspondence, and internal memos.
• Support document control processes in collaboration with the project controls team.

Team Support and Engagement:

• Provide administrative support to the Project Director and senior consultants.
• Organize team meetings, townhalls, and internal events to enhance team cohesion and communication.
• Foster a positive and professional office culture aligned with the project’s values.

Qualifications & Competencies
Required:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years relevant office management or administrative leadership experience.
• Proficiency with MS Office Suite (Word, Excel, Outlook) and basic IT tools.
• Excellent organizational, communication, and interpersonal skills.

Preferred:

• Experience supporting multidisciplinary project teams in the construction, healthcare, or consulting sectors.
• Familiarity with procurement and vendor management processes.
• Knowledge of HSE and facility management standards.

Application Closing Date
10th August, 2025.

How to Apply: Interested and qualified candidates should send their applications to: [email protected] using the Job title as the subject of the mail.