Office Manager at The European Bank for Reconstruction and Development (EBRD)

The European Bank for Reconstruction and Development (EBRD), established in 1991, is a multilateral development bank that promotes the transition to open market economies and supports private sector development in countries across Europe, the Caucasus, and Central Asia.

Job Title: Office Manager

Requisition ID: 35545

Location: Lagos, NG

Division: Banking Countries of Operations

Contract Type: Regular

About the Role

• As an Office Manager, you will oversee all administrative functions, including office setup, property management, budgeting, HR coordination, IT support, and security.
• You will ensure that the office runs efficiently while supporting the Head of Office and visiting teams.
• This role requires strong organizational skills, the ability to handle confidential matters, and excellent communication with local authorities and external service providers.

Key Responsibilities
Office Management & Administration:

• Support the establishment of the new Resident Office in Nigeria, coordinating with local authorities and EBRD teams.
• Manage office operations, including inventory, supplies, and maintenance.
• Liaise with the landlord and oversee lease agreements, security, and facilities management.
• Ensure IT and workstation setup for staff and visitors.
• Act as a local security focal point and maintain business continuity plans.

Finance & Budgeting:

• Prepare and monitor the office budget, ensuring efficient financial management.
• Process payments, handle petty cash, and reconcile corporate credit cards.
• Oversee local supplier invoices and ensure compliance with financial controls.

HR & Administrative Support:

• Assist with staff onboarding, accreditation, and visa processes.
• Maintain accurate HR records, including sick leave and medical insurance updates.
• Supervise administrative and support staff, providing training and workload coordination.
• Provide administrative support to the Head of Office and banking teams as needed.

Requirements
What We’re Looking For:

• Education: Bachelor’s Degree preferred, or equivalent experience in Administration, Finance, or Office Management.
• Experience: Previous experience in a senior administrative or accounting role, ideally in an international organization.
• Skills: Strong organizational, communication, and interpersonal skills.
• Technical Proficiency: Knowledge of financial processes, office management systems, and IT coordination.
• Languages: Fluent in English; knowledge of local languages is an advantage.
• Personal Traits: High level of integrity, professionalism, and ability to handle sensitive matters with discretion.

Application Closing Date
13th April, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• The date of appointment of the successful candidate to the Analyst, Office Manager position in EBRD’s office in Nigeria will be subject to necessary approval to open an office in Nigeria being obtained. While this process is still under way, EBRD will issue a conditional offer to a successful candidate and will confirm the employment start date as soon as the approval process is completed.
• This role will be based in the EBRD’s Resident Office in Lagos, Nigeria and reports to and works closely with the Head of Office on all administrative issues specific to the Resident Office, including budget, property, vehicles, service contracts with external providers, etc.
• The role is responsible for keeping regular contact with the local authorities in respect to administrative matters related to the EBRD status and such matters as registration, visa, VAT and others.
• The role organises and coordinates efficient logistical and operational support to the regular Bank visits/missions to the RO/country, including the President, First VP, BCV, other senior management visits.