People Admin/Shared Services Officer at Kyosk Digital Services Limited

Kyosk Digital Services Limited is a tech-led platform that connects informal retailers who retail in kiosks and other similar retail outlets directly to fast-moving consumer goods companies (FMCGs) by communicating demand from retail outlets directly to FMCGs and their distributors and managing the delivery of the goods to the kiosks.

Job Title: People Admin/Shared Services Officer

Locations: Lagos

Job type: Full-time

Category: Human Resources

Role Profile

• Responsible for providing administrative support to assist the execution of the administrative function within the business.
• The incumbent will perform clerical work and support the People & Admin Department with department projects, data management and other general office duties.
• The role holder will handle a wide range of administrative and support related tasks.

Key Responsibilities
Operations Management:

• Organize and schedule meetings, interviews, and appointments, champion the organization of key office events.
• Make travel arrangements, such as booking flights, cars and making hotel reservations.
• Coordinate the needed technology and supplies for the office and warehouses.
• Support the warehouse team in setting up including furniture acquisition, supplies sourcing and supplier management including water providers, sanitary services and cleaning services.

Compliance:

• Manage all operational licenses and insurance contracts for office facilities ensuring that renewals are made promptly.
• Ensure health and safety standards are properly observed during operations.

Finance Support:

• Assist in processing orders to vendors and service providers.
• Submit and reconcile expenses reports and monitoring invoices.
• Coordinate with the finance team on the payroll information management, preparation and payment.

Records Management:

• Manage the company’s filing system to ensure that all operational documents are properly filed and easily accessible.
• Ensure all staff files are complete per the HR and Audit requirements; Frequently update employee files in line with key changes in personal information and or organization requirements.

HR Administration:

• Assist in the preparation and issuance of field employee contracts; facilitate employee exit including the issuance of clearance forms, collection of work tools and coordinate with the finance team for payment of final dues.
• Conduct exit interviews in specified formats and share the feedback with the HR and Admin Manager.

People Management:

• Support in coordinating staff engagement/motivation initiatives and welfare activities.
• Draw up a social calendar for staff initiatives that include staff parties/events, team building, sports programs and social activities.

 Minimum Requirements & Key Skills

• Bachelor’s degree in Business Management or a related field;
• Diploma in Human Resource Management and member of the Human Resource Professional Body is an added advantage;
• A minimum of three (3) years working experience gained in an administrative role;
• Demonstrate a high degree of integrity, sensitivity and confidentiality when dealing with internal and external parties;
• Strong ownership mind-set and ability to work in a self-directed manner;
• Excellent verbal and written communication skills;
• Able to prioritize, and manage time efficiently.

Desired Competencies:

• Analytical Thinking;
• Detailed oriented;
• Goal Orientation;
• Problem Solving Skills;
• Great Interpersonal Skills;
• Strong Planning & Organization Skills;
• Team Player;
• Tech Savvy.

Application Closing Date
17th March, 2025.

How to Apply: Interested and qualified candidates should Click Here to apply online