Personal Assistant to Managing Director at HT-Limited

HT-Limited operates as a prominent Business Management Consulting firm, specializing in comprehensive assistance across business development, human resources management, and administrative domains. With its affiliation to the Chartered Institute of Personnel Management in Nigeria, HT-Limited maintains a significant presence through offices in Lagos, Nigeria, and Accra, Ghana. Our core focus lies in tailoring HR consulting solutions to the unique needs of employers, aiming to minimize risks and operational expenses, thus allowing for greater allocation of time towards revenue-generating endeavors.

Title: Personal Assistant to Managing Director

Location: Lagos

Key Elements of the Job

• Work under the supervision of the Managing Director
• Supervises the Receptionist, Admin/HR Assistant, Drivers
• Ensure smooth running of monthly staff meetings and of the management team.

Responsibilities
Assist the Managing Director to implement and monitor:

• Provisions of the Office Administrative.
• Recommendations of internal audits.
• Program Leave and vacation schedules, travel plans and administrative calendar.
• Maintain stock of beverage, stationery and toiletry items for the office, and monitor their movement from the store

Provide secretarial services:

• Maintain highest standards of administrative support across the office
• Organize incoming correspondence of the Managing Director including electronic mail
• Type, proof-read and edit documents, including internal memos and letters
• File and maintain filing system including HR files in line with Company guidelines
• Plan and prepare for meetings
• Manage Managing Director’s and office-wide travel planning and preparation
• Manage the Managing Directors Calendar and all appointments

Manage the Front Desk Administrative Assistant and office-wide correspondence control:

• Directly manage the Office Assistant to ensure optimum response to the general public
• Develop and oversee an office-wide correspondence control system to help track responses to the public

Qualifications

• A good First Degree or its equivalent in Secretarial Studies, Administration, Management or Accounting
• At least 2 years of experience in a position with similar responsibilities
• Superior oral and written communication skills
• Proficiency with Microsoft Office applications and ability to work in a technology driven work environment.

Characteristics:

• Respects and maintains confidentiality of information
• Takes responsibility; follows through tasks to completion
• Anticipates problems; requests help
• Shows initiative and willingness to learn new skills
• Manages time efficiently; prioritizes well
• Is punctual
• Accepts supervision and feedback well
• Maintains positive attitude despite work pressure
• Communicates effectively with supervisor/colleagues
• Is a reliable team player
• Demonstrates sound judgment at all times

Salary Range
N150,000 – N200,000 / Month.

Deadline: 21st August, 2023.

How to Apply: Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.