Procurement, Admin & Logistics Officer at Search for Common Ground

Search for Common Ground (Search) is an international non-profit organization that promotes the peaceful transformation of conflict. With headquarters in Washington, DC, and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict—moving away from destructive approaches and towards cooperative solutions. With more than 700 staff worldwide, Search implements projects in more than 30 countries in Africa, Asia, Europe, the Middle East and North Africa, and North America.

Job Title: Procurement, Admin & Logistics Officer

Location: Sokoto, Nigeria

Job type: Full Time

Duration: 24 months
Category: Operations & Administration – Africa – West.

Background of the Project

• The North West region of Nigeria, particularly Katsina, Zamfara, and Sokoto (KZS) states, faces a complex and multi-dimensional crisis characterized by widespread criminality and violence, socio-economic challenges, and a deteriorating social fabric.
• Since 2021, the region has become notorious for insecurity, banditry, and kidnappings and is frequently portrayed in a negative light in the media. This constant focus on violence has not only shaped public perceptions, but has also contributed to widening the social divide between northern and southern Nigeria.
• The North is often blamed for security problems that threaten the country, leading to a sense of alienation that further isolates Northerners from the rest of the nation.
• The situation is exacerbated by deep-rooted poverty, high unemployment, and a significant skills gap, particularly among youth. Many young people lack access to quality education, vocational training, investment, and economic opportunities, limiting their employment and professional prospects and making them vulnerable to recruitment by armed groups and criminal networks.
• The problem is compounded by the negative stereotypes and mistrust from their elders who, despite young people’s resilience and potential, sideline youth, disregard their abilities, and prevent them from playing a meaningful part in society.
• Despite their resilience and potential, young people often find themselves sidelined, confronted with negative stereotypes and mistrust from their elders who disregard their abilities and prevent them from playing a meaningful part in society.
• Such social exclusion and conditions exacerbate the cycle of poverty and violence, as young people struggle to break free from the limitations of their circumstances, leading to frustration and perceptions of exclusion which in turn threatens social stability.
• These problems are particularly acute among youth from marginalized groups such as women and ethnic or religious minorities.

Objectives
The project goal is supported by the following specific objectives:

• Objective 1: Enhance diverse young people’s entrepreneurial and peacebuilding agency within their communities.
• Objective 2: Raise awareness of young people’s positive leadership and social and economic contributions to their community.

Position Summary

• The PAL Officer will provide the main logistical support to their office, liaising closely with the PAL Coordinator and the finance team to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth running of the office.
• S/he will work under the direct supervision of the PAL Coordinator and closely with the finance and programs team. The position will supervise the office cleaning staff and project driver in their office.
• The position will be based in Sokoto with field travels to Katsina and Zamfara

Major Duties and Responsibilities

• Liaise with the landlord of the office premises and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional
• Coordinate package delivery and pick up
• Ensure that SFCG’s inventory list is updated on regular intervals
• Develop and oversee safety protocols, including the management of the security company
• Ensure that the door security system and key management is functioning properly
• Manage the telephone/intercom/internet system
• Provide logistical support for meetings and conferences on-site and off-site
• Respond to general emails and forward to the appropriate members of staff
• Provide orientation for new staff, visitors or consultants on the use of the general office equipment and other office systems
• Maintain office equipment and oversee repairs
• Manage the office fleet and approve any private vehicle hire
• Oversee vehicle repairs
• Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.
• Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (Meeting confirmations, background or reference confirmations)
• Prepare and submit a monthly logistics report about the above to the Admin and Logistics Coordinator.
• Coordinate procurement process of goods and services, ensure necessary documentation
• Maintain and update vendor’s database for necessary goods and services
• Monitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipment
• Provide support to HR where needed
• Any other function required to undertake broadly in line with above functions.

Qualifications
Educational Qualification:

• Candidates should possess a Bachelor’s Degree in Accounting & Finance, Business Administration, Management, procurement

Required Experience:

• 2 – 3 years ́ professional experience providing finance, administrative, logistical and/or operational support
• Experience working in an NGO or civil society is a plus
• Experience working with little or no supervision

Other Relevant Requirements:

• Resident in Sokoto state is an added advantage
• Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
• Excellent in English (oral and written)
• Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
• Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
• Good reporting capacity and experience
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

Salary Range

• N500,000 – N600,000 / Month.

Application Closing Date
4th April, 2025.

How to Apply: Interested and qualified candidates should Click Here to apply online

Note: Please note that the system only has the functionality to upload two documents per application. Incomplete applications will not be accepted.