Procurement and Admin Coordinator at Heifer International

Company Info

Heifer International is a global nonprofit working to eradicate poverty and hunger through sustainable, values-based holistic community development.

Title: Procurement and Admin Coordinator

Job ID: 902

Location: Abuja, Nigeria

Job Description

  • The Procurement and Admin Coordinator position is responsible for the procurement and administrative coordination of the Heifer Nigeria office.
  • This position is responsible for providing oversight of all procurement and administrative activities of the office, including travels, events, insurance, logistics, facility management and fleet management.
  • This position will ensure that policies and procedures in all the areas are in place and followed, for the smooth running of the office.
  • This position will be both external and internal facing, thus excellent customer service is essential to success.
  • This position requires a high degree of discernment for complex decision making, to ensure both compliance and operational efficiency.
  • The Procurement and Admin Coordinator will report to the Country Director – Nigeria.

Essential Character Traits

  • Customer focus, ability to analyze and assess, ability to solve problems and make good decisions, planning and organizing.

Responsibilities and Deliverables 
Procurement:

  • Prepare and plan for the purchase of equipment, services and supplies
  • Follow and enforce organizational procurement policies and procedures.
  • Review, compare, analyze products and services to be purchased.
  • Coordinate the work of the regional procurement committee and associated documentation.
  • Ensure that all procured items are of high quality and fit for purpose.
  • Manage inventories and maintain accurate purchase and pricing records.
  • Maintain and update supplier information such as qualifications and product ranges.
  • Maintain good supplier relations and assist with contracting.
  • Research and evaluate prospective suppliers.

Office Administration and Operations:

  • Provide support on various administrative issues to ensure efficient and effective running on day-to-day operations.
  • Ensure seamless organization/ execution of office operation procedures.
  • Ensure excellent interface and support to visitors.
  • Manage off-line correspondences and ensure accurate information is communicated to the proper persons.
  • Design filing system that supports the seamless operation of the office, including record retention, disposal and retrieval.
  • Actively participate in the planning and execution of regional/ organizational events.
  • Identify opportunities for process and office management improvements and implement new systems.
  • Ensure maintenance of a robust and updated asset management register.
  • Ensure all required utilities are provided timely and there are no service disruptions.
  • Manage office supplies and ensure efficient usage.
  • Ensure that assets of the organization are properly insured.
  • Ensure the provision of logistics support to the office when required.
  • Efficient management of the fleet of the Regional Office. 

Financial:

  • Process payment (invoices) for all procured items.
  • Monitor and record all expenses, as appropriate.
  • Prepare expense reports as required.
  • Efficiently manage the administrative budget.
  • Manage office petty cash (if any)

Minimum Requirements

  • Bachelor’s Degree from a recognized university or equivalent in Social Sciences or Business Administration.
  • Plus 7 years’ experience managing complex office/administrative operations and procurement.
  • Excellent written and verbal communication skills. Proficient in Microsoft Office Suite.

Preferred Requirements:

  • Procurement and Project Management certification

Most Critical Proficiencies:

  • Proven procurement experience
  • Proven office management and administrative experience
  • Strong negotiation skills
  • Strong writing and editing skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Problem-solving skills
  • Experienced in inventory control and supply chain management
  • Project management skills
  • Excellent organizational skills including strong attention to detail
  • Must be a self-starter and driven

Essential Job Functions and Physical Demands:

  • Excellent interpersonal skills with the ability to work cooperatively and tactfully with a diverse group of people.
  • May require constant sitting and moving, working at a computer for extended periods of time, as well as occasional bending and lifting.
  • Outstanding English writing skills and oral communication skills are essential.
  • Knowledge of clerical practices and procedures.
  • Knowledge of business and management principles.
  • Ability to work with sensitive information and maintain confidentiality.
  • Eligible to work in Nigeria.

Deadline: Not Specified.

How to Apply: Interested and qualified candidates should Click Here to apply online

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    March 24, 2024