Purchasing Clerk at Medecins Sans Frontieres

Medecins Sans Frontieres / Doctor without Borders (MSF), founded in 1971, is an international humanitarian organization that provides emergency medical assistance to population in danger in more than 60 countries. MSF has been present in Nigeria for 20 years. Médecins Sans Frontières is an international independent medical–humanitarian organization, which helps populations in distress, to victims of natural or man–made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed, or political affiliation.

Job Title: Purchasing Clerk

Location: Maiduguri, Borno

Employment type: Fixed term – Contract starting with 6 months

Level: 04

Main Purpose

• Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods.

Job Description

• Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF
• Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
• Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply
• Supervisor and Log Co/ Logistics Manager of all information or modifications to the “item supplier” data: price, address, items available.
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department. Updating information on purchase lists after purchases are made.
• Assisting in reception control process with the storekeeper and supply activity supervisor.

MSF Section/Context Specific Accountabilities

• Follow ollow procurement procedures according to MSFF standards and protocol to perform on daily basis scheduled increasing purchasing activities of supply office.
• Update order processing tool with information on approved internal request as well as the purchases on daily basis.
• Applying competitive information sharing, pricing conditions among different suppliers to ensure an efficiency in procuring of goods & services
• Providing up -to- date information of suppliers: items – price list to the supply office and informing the Supply Responsible of all information/modification about the items and their prices.
• Requesting invoices and receipts without delays for all purchases and ensuring they are correctly filled.
• Ensure that all approved IRs numbers are sequence and accurate
• Check for correct item description & codes are used on Internal request
• Managing advances and ensure advance register is maintained.
• Assisting in the reception of items with the storekeeper when necessary
• Perform as the backup of the Supply Officer / supervisor when gap exist.
• Archiving of all supply files and contracts

Requirements
Education:

• Diploma in Supply Chain Management

Experience:

• At least two years in supply chain / Logistics related jobs preferably in INGO

Language:

• English and Hausa Languages Fluently written and spoken

Competencies:

• Commitment to MSF Principles, Behavioural Flexibility, Stress Management, Results and Quality Orientation, Teamwork and Cooperation, Service Orientation.

Contract:

• 208 working hours per month.

Renumeration

• As per MSF salary scale (National contract).

Application Closing Date
11th July, 2025, at 5:00 PM.

How to Apply: Interested and qualified candidates should Click here to apply online

Notes:

• Submit your motivation letter, updated CV, and relevant academic certificates through the form. Fill in the required details and attach the requested documents.
• Only electronic applications will be considered.
• Physical or hard copy submissions will not be accepted at this time. We thank all applicants for their interest, but only short-listed candidates will be contacted for the recruitment process.
• MSF is committed to achieving workforce diversity in terms of gender, race, nationality, and culture.
• Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply.
• We are committed to achieving a balanced gender distribution and therefore encourage women to apply.
• All applications will be treated with the strictest confidence.
• MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life.
• MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination.
• Women and People with Disabilities are encouraged to Apply.