Vacancies at Phillips Consulting Limited

Description

• Our client in the faith-based organisation industry is seeking to recruit a highly talented and proficient Audio-Visual Coordinator to lead the organisation’s photography, audio and video functions, including overseeing media and technical aspects of worship services.

MAIN ACCOUNTABILITIES:

• Ensures every team member within the Audio-visual team is productive and carries out every task assigned to them based on their functions.
• Produces video media for special programs and advertisements.
• Assists in developing production budgets.
• Creates engaging and creative stage designs using sets and dynamic lighting.
• Monitors and control expenses within the allotted budget.
• Monitors and maintains all audio/visual equipment; recommends upgrades and maintenance to maximise performance and utilisation of the ministry resources.
• Serves and oversees the set-up of field production services, including lighting and audio.
• Serves and oversees the audio and visual teams for all worship services and church events.
• Creates strong still and motion graphics for church communications.
• Produces and edits videos, ensuring a stellar online worship broadcast.
• Annually reviews and evaluates policies and procedures for operating audio and video equipment, including making necessary improvements.
• Maintains and troubleshoots audio, video and lighting equipment.
• Finds effective means to store and transport AV equipment as and when needed.
• Monitors live feeds during church events to ensure quality.
• Ensures the effective, high-quality operation of the audio-visual systems and technology.

OTHER REQUIRED COMPETENCIES

• Proficient in Project Management.
• General IT knowledge, including computer and network troubleshooting skills.
• Technical knowledge of the role, including the use of all technology gadgets required.
• Familiarity and comfort in operating macOS, iOS, and Windows-based hardware.
• Leadership skills.
• Proficient with G-suite productivity tools (Drive, Gmail, Docs, Sheets, etc.).
• Creative thinking.
• Budget management.

KEY PERFORMANCE INDICATORS(KPIs)

• % downtime quarterly in audio-visual equipment.
• % team training achieved annually.
• % quality audio and video production.
• % team bonding and appreciation efforts.
• No of hours to edit every church content.
• % delivery from all team members within the unit.

KEY INTERFACES INTERNAL:

• Social Media Coordinator
• Publicity Coordinator
• Content & Media Coordinator
• Service Coordinator

Requirements

EDUCATION, EXPERIENCE & TECHNICAL SKILLS

• A Bachelor’s degree in any discipline.
• At least 6 years experience in a similar role and a minimum of 2 years in a supervisory role.
• Must be an active Church member with a strong growing relationship with God.

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ROLE PURPOSE STATEMENT:

• This role will oversee the organisation’s social media resources. The Social Media Coordinatorwill establish the organisation’s social media contents, vision, strategies, and plans for online growth. They will supervise the Photography, Content creator and editor, Engagement Officer and Live Stream Hosts.
• The role will focus on maintaining and improving the organisation’s social media content and online presence.
• The aim is to ensure that these functions are carried out effectively and efficiently, in harmony, and accordance with applicable statutory regulations, the organisation’s operational standards, and policies.

MAIN ACCOUNTABILITIES:

• Manages messaging on the church’s social media platforms (Facebook, Twitter, Instagram).
• Social media management for the organisation.
• Creates an overall plan for weekly services and events of the organisation.
• Develops a creative visual approach and develop the written content and language that represents organisation’s mission, vision and values.
• Interacts with the audience in the live stream chat on Instagram, Facebook and YouTube during each service by greeting online viewers, asking open-ended engagement questions, providing links and contact information when necessary, monitoring chats for inappropriate posts, responding to sensitive comments, providing the necessary information to the prayer ministry, new member and invitation teams, and ministers when someone comes forward in the chat.
• Coordinates with the Audio-visual team to create the visual elements for each campaign/post that best reflects the organisation’s expression.
• Coordinates with the General Overseer on his weekly/regular posts from his account.
• Works closely with the Content and Media Team on Sundays to capture weekly activities and create posts to reflect sermon/service themes and highlights.
• Works to create a cohesive plan for church events and weekly communications that provide clear messages using social media to communicate organisation’s mission, vision, and values.
• Develop an ongoing social media calendar.
• Develops various types of posts and a plan to execute them.
• Measures and tracks analytics and goals weekly.
• Captures engaging pictures to be used for all church posts.
• Works closely with the Audio-Visual Team to create supporting videos to be paired with the copy for each post.
• Engages with existing and new social media platforms to maximise use on each one.
• Develops best practices for growth and development.

OTHER REQUIRED COMPETENCIES

• Strong planning skills with a marketing/communications emphasis.
• Time management.
• Leadership abilities with demonstrated oral and written communication capability.
• Analytical skills.
• Ability to communicate with all levels of the organisation’s membership and workers.
• Solid knowledge of SEO, keyword research and Google Analytics.
• Photography skills and ability to use phones to create videos for posts.
• Knowledge of social media channels.

KEY PERFORMANCE INDICATORS(KPIs)

• % quality pictures.
• % Brand awareness.
• % Increase in traffic on social media platforms.
• % engagement posts.
• Number of reach, followers, comments, shares, save/profile visits, post reactions on social media pages (impressions & engagement level).
• % team bonding and appreciation efforts.
• % team training achieved bi-annually.
• % delivery from all team members within the unit

KEY INTERFACES INTERNAL:

• Audio Visual Team.
• Content & Media Team.
• Resident Pastor.
• Head of Programs.

EDUCATION, EXPERIENCE & TECHNICAL SKILLS

• A Bachelor’s degree in any discipline.
• At least 5 years experience in a similar role and a minimum of 2 years experience in a supervisory function.
• Basic understanding of Marketing/Advertising/Communications and how this is expressed through social media.
• Must be an active Church member with a strong growing relationship with God.

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ROLE PURPOSE STATEMENT: 

• This role will oversee the organisation’s media resources. The Content and Media Coordinator will establish the organisation’s media content for social and traditional media, vision, strategies, and plans for growth. They will supervise the Lyrics Projection/ Teleprompting, Content Creator, Content Editor, Graphics Designer, and Publicity. The role will focus on maintaining and improving the media content and brand of the organisation.
• The aim is to ensure that these functions are carried out effectively and efficiently, in harmony, and accordance with applicable statutory regulations, the organisation’s operational standards, and policies.

MAIN ACCOUNTABILITIES

• Develop and maintain an annual editorial calendar and content with the General Overseer, Resident Pastor and all the Directors.
• Manages updates to the church’s website.
• Trains and strengthens volunteers to establish a creative, contemporary and compelling multi-media ministry.
• Prepares monthly/ quarterly church mail.
• Produces and creates still and motion graphics for church content, publications and marketing.
• Manages publicity as needed, such as signage, advertorials, magazine publications, reports and public efforts.
• Prepares congregational emails.
• Champions the preparation of the organisation’s editorials.
• Schedules broadcasts, productions and recording services.
• Responds to letters/emails from members and viewers related to published content.
• Assists in producing and managing tailored content that aligns with the mission and vision of the organisation.
• Develops new and innovative programming ideas for media.
• Coordinates meetings with volunteers, editors, writers, etc., to build production timelines.
• Plans and produces creative promotional announcements in partnership with other church ministries.
• Manages budget for all media needs, including presenting efficient ways to maximise spending.

OTHER REQUIRED COMPETENCIES

• Capable website administrator.
• Focus on maintaining consistent branding.
• Graphics Design.
• Creativity.
• Printing and Production Knowledge.
• Time Management.
• Proficiency in digital tools.
• Attention to detail.
• Familiarity with print and digital publishing.
• Good marketing skills.

KEY PERFORMANCE INDICATORS(KPIs)

• % quality production of still and motion graphics.
• % quality content production.
• Number of hours spent editing every church content.
• Response time on all publications done.
• % delivery from all team members within the unit.
• % team bonding and appreciation efforts.
• % team training achieved annually.

KEY INTERFACES INTERNAL:

• Audio-Visual Team.
• Resident Pastor.
• Service Coordinator.
• Social Media Team.

EDUCATION, EXPERIENCE & TECHNICAL SKILLS

• A Bachelor’s degree in any discipline.
• At least 5 years experience in a similar role and a minimum of 2 years experience in a supervisory function.
• Basic understanding of Content and Media Production.
• Must be an active Church member with a strong growing relationship with God.

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ROLE PURPOSE STATEMENT:

• This role will oversee the organisation’s facilities and procurement processes. The Facility Management and Procurement Lead will establish the organisation’s facilities maintenance culture and strategies for their longevity. They will supervise all members of the procurement team and maintenance personnel.
• The role will focus on maintaining and improving the use and state of the organisation’s facilities and also seek ways to manage the cost of procurement.
• The aim is to ensure that these functions are carried out effectively and efficiently, in harmony, and accordance with applicable statutory regulations, the organisation’s operational standards, and policies.

MAIN ACCOUNTABILITIES

• Implements the Church’s procurement strategies, policies, and procedures that will ensure the correct structures, systems, resources, and processes are in place to meet the requirements of the operation in the assurance of supply, quality, service, cost, innovation, time, security, and regulatory compliance.
• Oversees the maintenance and functionality of the church’s facility.
• Manages and tracks preventive maintenance and repairs for the church facility and equipment, including office cleaning, fire alarm and fire suppression systems, security alarm, etc.
• Maintains the inventory of keys within the church premises.
• Maintains a safe and clean warehouse/ work environment by keeping shelves, pallets area, and workstations neat and complying with procedures, rules, and regulations.
• Manages the church warehouse inventory control process for keeping accurate records and quality standards for reorders and audits, including managing the physical inventory counts.
• Monitors the church’s day-to-day purchases within the stipulated budget.
• Manages delivery timelines internally and with the sub-contractor/vendor.
• Monitors supplier cost/quality and delivery performance and drives actions for improvement where necessary.
• Acts as liaison between suppliers, internal departments and external parties.
• Collaborates with key persons (Department/vendors) to ensure the clarity of the specifications and expectations of the church.
• Foresees alterations in the comparative negotiating ability of suppliers and clients.
• Develops, implements, reviews, and maintains adequate and effective internal controls.
• Adheres to Health, Safety, and environmental policies and procedures.
• Performs other duties as the Head of Admin & HR requires.

OTHER REQUIRED COMPETENCIES

• Resource allocation.
• Procurement management.
• Financial management.
• Proactiveness.
• Relationship management.
• Conflict management.
• Strategic planning & management.
• Teamwork & cross-functional collaboration.
• Vendor Management.
• Financial Management.
• Excellent interpersonal & communication skills.
• Decision-Making.

KEY PERFORMANCE INDICATORS(KPIs)

• % Budget Management/Performance.
• % Accuracy, quality, and timeliness of inventory reports.
• Number of team trainings conducted annually.
• % Total cost savings.
• % Procurement ROI.
• % Internal compliance.
• % team bonding and appreciation efforts.

KEY INTERFACES INTERNAL:

• Directors/Pastors.
• Head of Departments.
• Head of HR/Admin.
• Security.

KEY INTERFACES EXTERNAL:

• Procurement & Facility Vendors

Requirements

EDUCATION, EXPERIENCE & TECHNICAL SKILLS

• Diploma/Degree in relevant field.
• Devoted follower of Jesus Christ.
• Minimum of 5 years’ work experience.
• Experience in Supply Chain/procurement management.
• Proven track record of controlling and reducing external spending whilst developing a robust supplier base.
• Fully conversant with modern procurement and purchasing techniques.