Vacancies at Polaris Bank Limited

WHO ARE WE LOOKING FOR:

• We are currently sourcing for an experienced procurement officer, responsible for overseeing procurement activities, store operations, and inventory management within the organization. The role holder develops and implement procurement strategies, source suppliers, negotiate contracts, and maintain supplier relationships. They also manage store operations, including policy development, staff management, and performance monitoring.

JOB DESCRIPTION

Procurement Management:

• Identify the type, quality and quantity of resources required based on up-to-date and accurate information.
• Conduct a rigorous tender, evaluation, and selection process, complying with organizational procedures to select suppliers which best meet the resource
• requirements of the change initiative and organization.
• Agree viable contracts and statements of work, including performance monitoring criteria, in line with organizational requirements.
• Formulate, implement, and continuously review procurement policies and procedures in line with the Bank’s business objectives.
• Identify opportunities for cost reduction and process improvement in procurement activities.
• Plan and execute procurement activities to ensure timely availability of goods and services.

Vendor Management:

• Establish the principles of a vendor agreement, balancing the interests of Polaris Bank and the vendor.
• Broaden the scope of existing agreements with vendors to increase the business benefit to both parties.
• Revise and approve contracts with major vendors to provide renovations, acquisition of specialized products or services etc.
• Very vast in managing most vendors and its resource personnel as regards vendor management and vendor negotiations.
• Monitor vendor performance and compliance with service level agreements

Vendor Management:

• Implement inventory management best practices to ensure optimal stock levels.
• Minimize excess inventory and reduce carrying costs while preventing stockouts.
• Conduct regular inventory audits to ensure accuracy and mitigate discrepancies.
• Implement a robust inventory tracking system to monitor stock levels, reorder points, and lead times.
• Collaborate with internal stakeholders to forecast inventory requirements accurately, improving supply-demand alignment.
• Implement safety stock calculations to mitigate the risk of stock outs during unforeseen demand spikes.

Quality Assurance:

• Ensure the procurement of high-quality goods and services that meet the bank’s standards.
• Develop quality control measures to verify the quality of procured items.
• Collaborate with stakeholders to define quality requirements and specifications.
• Streamline procurement processes to reduce cycle times and enhance efficiency.
• Implement technology solutions to automate procurement workflows and improve tracking.
• Continuously review and refine procurement processes to eliminate bottlenecks.

Protocols & Logistics Management:

• Develop delivery plans to optimize the movement of goods and materials throughout different business and operations units.
• Implement supply chain management system to support the movement of equipment, tools, and materials across different locations.
• Source, select and appoint capable logistics vendors for ensuring secure, quick, and flawless order processing.
• Apply proper knowledge of workplace ergonomics to design a safe, effective, and efficient working environment for the bank.
• Provide a safe environment for customers and employees.

Fleet Management:

• Implement standard operating procedures (SOPs).
• Accurately determine budgets that will control transport costs.
• Work out the best economic point of replacement for a vehicle.
• Understand and applies the principles behind calculating the best economic point of replacement for a vehicle.
• Manage maintenance activities and the personnel responsible for them.
• Safely, effectively, and efficiently manage the distribution and delivery of vehicle spare parts supplies.
• Raise awareness about transport issues and analyze log sheet data.

Fleet Management:

• Prepare specifications of outsourcing travel related services including Air Travel and Ticketing Agency services, Car Hire services, Transfers and Taxi services
• Handle coordination with travel agents and provides briefings on the formalities and procedures of their destination.
• Identify, establish, and communicate effective logistical procedures to be used in protocol and logistics operations, ensuring all employees are aware and follow
• statutory guidelines and Bank’s procedures.

Fleet Management:

• Develop and implement office management strategies that align with the bank’s values and goals.
• Manage budgets, oversee procurement, inventory management, and ensure compliance with regulatory requirements.
• Provide training and guidance to other employees on office management best practices.
• Develop and implement office policies and procedures.
• Create and maintain office databases and records.
• Communicate effectively with internal and external stakeholders.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field is preferred.
• 3 – 10 years of cognate experience in a related role
• Additional academic qualification is an added advantage.
• Relevant professional qualification is required.

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• We are currently sourcing for an experienced Security Administration Officer who is responsible for overseeing the security measures, operations, and administration within the Bank. This includes developing and implementing security policies, protocols, and procedures, managing security personnel, monitoring security systems, and conducting risk assessments to ensure the safety and security of the Bank and its assets. The role involves coordinating with internal stakeholders and external agencies, responding to security incidents, and maintaining compliance with relevant laws and regulations.

JOB DESCRIPTION

Physical Security:

• Establish criteria and standards for the selection of entities that will implement security programs for Polaris Bank.
• Design security programs for Polaris Bank.
• Develop security policies for the Bank and ensure that the policies and consistently and strictly adhered to on a bank-wide basis.
• Conduct regular risk assessments to identify potential vulnerabilities and threats.
• Oversee the implementation of physical security measures, including access control, surveillance, and alarm systems.
• Ensure that security infrastructure meets regulatory requirements and industry standards.

Incident Response and Crisis Management:

• Develop and implement an incident response plan to address security breaches, threats, and incidents.
• Lead the response to security incidents, coordinating with relevant internal and external stakeholders.
• Conduct post-incident analysis to identify lessons learned and improve future response procedures.

Vendor Management:

• Establish the principles of a vendor agreement, balancing the interests of Polaris Bank and the vendor.
• Broaden the scope of existing agreements with vendors to increase the business benefit to both parties.
• Revise and approve contracts with major vendors to provide renovations, acquisition of specialized products or services etc.
• Very vast in managing most vendors and its resource personnel as regards vendor management and vendor negotiation.

Health, Safety & Environment:

• Establish occupational safety and health standards for the Bank.
• Champion maintenance of a high occupational safety and health standard for the Bank.
• Pre-empt health and safety risk issues that may affect the Bank and suggest possible prevention and control measures.
• Serve as a promoter of good health and safety policies and practices within the Bank.

Protocols & Logistics Management:

• Direct and oversee the protocol and travel logistics activities necessary for the provision of optimum transportation for employees of the Bank.
• Build and maintain strategic relationships with the various government agencies at airports, and embassies to facilitate efficient and effective travel logistics.
• Identify Bank requirements and prepare logistical specifications of various road transport and air travel services required for the execution of the Bank’s objectives.
• Establish and maintain effective processes and systems to aid in electronic transactions with internal and external customers and service providers.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in Criminology and Security Studies, Security Administration and Management or any related field.
• 3 – 10 years cognate experience in a related role.
• Additional academic qualification is an added advantage.
• Relevant professional qualification is an added advantage.

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• We are currently sourcing for an experienced Utilities and Maintenance officer who is responsible for managing utilities and maintenance of office work tools to ensure smooth operations for a productive work environment.
• This role involves overseeing the maintenance, and utilization of office work tools, managing utility services, coordinating repairs and maintenance activities, and ensuring compliance with safety regulations. The role plays a vital role in optimizing resources, minimizing downtime, and maintaining a safe and functional work environment.

JOB DESCRIPTION

Utilities Management:

• Provide expert leadership in maintenance, introducing advanced predictive maintenance methodologies that reduce downtime.
• Monitor the efficient management of utilities, including electricity, water, heating, cooling, and telecommunications.
• Develop strategies to optimize utility consumption, reduce costs, and enhance energy efficiency.
• Ensure compliance with environmental regulations and sustainability goals.
• Develop innovative solutions to enhance energy efficiency to enhance reduction in energy consumption across bank facilities through technologies and practices.

Maintenance and Repairs:

• Lead maintenance activities for the bank’s facilities, including routine inspections,
• repairs, and preventive maintenance.
• Develop maintenance schedules and ensure that facilities are well-maintained to provide a safe and conducive working environment.
• Collaborate with internal teams and external vendors to address maintenance issues promptly.

Office Work Tools Management:

• Manage the procurement, distribution, and maintenance of office work tools and
• equipment, including computers, printers, furniture, and supplies.
• Develop inventory management strategies to ensure availability of necessary
• tools and equipment while minimizing excess inventory.
• Ensure that employees have access to functional and well-maintained work tools to support their productivity.

Health, Safety & Environment:

• Establish occupational safety and health standards for the Bank.
• Champion maintenance of a high occupational safety and health standard for the Bank.
• Pre-empt health and safety risk issues that may affect the Bank and suggest possible prevention and control measures.
• Serve as a promoter of good health and safety policies and practices within the Bank.
• Implement corrective actions and improvements based on safety audit findings.

Vendor Management:

• Develop strong vendor relationships and hold them accountable for delivering quality services.
• Establish the principles of a vendor agreement, balancing the interests of Polaris Bank and the vendor.
• Broaden the scope of existing agreements with vendors to increase the business benefit to both parties.
• Revise and approve contracts with major vendors to provide renovations, acquisition of specialized products or services etc.
• Very vast in managing most vendors and its resource personnel as regards vendor management and vendor negotiations.

Project Management:

• Manage large and complex projects.
• Demonstrate experience managing multiple projects simultaneously.
• Identify and implement project management best practices.
• Demonstrate proficiency in applying project management methodologies and tools.

Facilities Management:

• Develop delivery plans to optimize the movement of goods and materials
• throughout different business and operations units.
• Implement supply chain management system to support the movement of equipment, tools, and materials across different locations.
• Source, select and appoint capable logistics vendors for ensuring secure, quick, and flawless order processing.
• Apply proper knowledge of workplace ergonomics to design a safe, effective, and efficient working environment for the bank.
• Provide a safe environment for customers and employees.

Fleet Management:

• Implement standard operating procedures (SOPs).
• Accurately determine budgets that will control transport costs.
• Work out the best economic point of replacement for a vehicle.
• Understand and applies the principles behind calculating the best economic point of replacement for a vehicle.
• Manage maintenance activities and the personnel responsible for them.
• Safely, effectively, and efficiently manage the distribution and delivery of vehicle spare parts supplies.
• Raise awareness about transport issues and analyze log sheet data.

Protocols and Logistics Management:

• Prepare specifications of outsourcing travel related services including Air Travel and Ticketing Agency services, Car Hire services, Transfers and Taxi services
• Handle coordination with travel agents and provides briefings on the formalities and procedures of their destination.
• Identify, establish, and communicate effective logistical procedures to be used in protocol and logistics operations, ensuring all employees are aware and follow
• statutory guidelines and Bank’s procedures.

Property Management:

• Coordinate the identification and initiate the acquisition process for real estate that will be beneficial to the Bank.
• Oversee construction and renovation projects for the Bank.
• Negotiate the sale of, or termination of lease on properties that are no longer financially viable for the Bank.
• Prepare budget and analyses insurance coverage.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree/ in Facility Management, Business Administration or a related field is preferred.
• 3 – 10 years of cognate experience in a related role.
• Additional academic qualification is an added advantage.
• Relevant professional qualification is an added advantage

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• We are currently sourcing for an experienced property administrator responsible for overseeing the management and maintenance of facilities, as well as coordinating and executing various projects within the Bank. This role ensures the efficient operation of the facilities and timely completion of projects to support the Bank’s goals and objectives.
• The role holder is responsible for overseeing maintenance and repairs, coordinating space planning and utilization, managing projects from initiation to completion, coordinating with vendors and contractors, budgeting, and reporting, and ensuring health and safety compliance.

JOB DESCRIPTION

Facility Management Strategy:

• Implement a comprehensive facilities management strategy aligned with the bank’s objectives, optimizing space utilization, cost efficiency, and employee well-being.
• Ensure that the bank’s facilities meet regulatory, safety, and environmental standards.
• Develop delivery plans to optimize the movement of goods and materials throughout different business and operations units.
• Implement supply chain management system to support the movement of equipment, tools, and materials across different locations.
• Source, select and appoint capable logistics vendors for ensuring secure, quick, and flawless order processing.
• Apply proper knowledge of workplace ergonomics to design a safe, effective, and efficient workingenvironment for the bank.
• Provide a safe environment for customers and employees.

Project Management:

• Oversee the planning and execution of facility-related projects, including renovations, expansions, and relocations.
• Develop project timelines, budgets, and resource allocation plans, ensuring projects are completed on time and within budget.
• Work with cross-functional teams to ensure seamless project execution and minimal disruption to operations.
• Lead and motivate project teams.
• Resolve project conflicts and make decisions under pressure.
• Adapt to change.
• Define project scope, goals, and objectives
• Apply project management methodologies to small projects.
• Understand and interpret project documentation.
• Communicate effectively with project stakeholders.

Vendor Management:

• Monitor vendor performance and ensure compliance with service level agreements and cost efficiency targets.
• Regularly evaluate vendor performance and identify opportunities for improvement
• Manage vendor relationships for specialized purchases.
• Liaise with vendors as required.
• Develop plans for specific business initiatives with vendors.
• Ensure vendor relationship /agreements bring in full benefits to Polaris Bank.
• Manage relationship with major vendors and drafts/approves contracts for major renovations, purchases/acquisitions.
• Have extensive hands-on experience with managing vendors.
• Space Utilization and Workplace Design:
• Optimize space utilization through effective workplace design and layout planning, fostering collaboration, productivity, and employee well-being.
• Ensure that workspace configurations align with the bank’s operational needs and employee preferences.
• Regularly assess and adjust space allocation based on changing requirements and business growth.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in Real Estate, Business Administration or a related field is preferred.
• Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field.
• 3 – 8 years of cognate experience in a related role.
• Additional academic qualification is an added advantage.
• Relevant professional qualification is an added advantage. E.g., CFM FMP, PMP, NEBOSH

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• We are currently sourcing for an experienced property administrator responsible for effectively managing the Bank’s properties, including lease agreements, property maintenance, tenant relations, and compliance with regulations.
• The role holder oversees lease negotiations, coordinate property repairs and maintenance, and maintain positive relationships with tenants. The role holder also ensures compliance with property laws and regulations, maintains accurate records, and optimizes space utilization.

JOB DESCRIPTION

Property Management:

• Serve as the Bank’s adviser on property issues and facilitates property acquisition on behalf of the Bank.
• Take a holistic view of property investment decisions taking into consideration several factors, such as property values, taxes, zoning, population, growth, transportation and traffic volume and patterns.
• Set broad strategy for property developments and acquisition for the Bank.
• Demonstrate expert knowledge of construction activities, engineering services, real estate, and property related matters.
• Monitor and assess property market trends to make informed decisions on property related matters.
• Ensure the efficient utilization and maintenance of bank-owned properties to maximize returns and minimize operational costs.

Lease Management:

• Oversee lease agreements for both owned and leased properties, ensuring compliance with legal and regulatory requirements.
• Negotiate favorable lease terms and conditions, minimizing risks and costs for the bank.
• Coordinate lease renewals, terminations, and rent escalations in alignment with the bank’s goals.

Vendor Management:

• Establish the principles of a vendor agreement, balancing the interests of Polaris Bank and the vendor.
• Broaden the scope of existing agreements with vendors to increase the business benefit to both parties.
• Revise and approve contracts with major vendors to provide renovations, acquisition of specialized products or services etc.
• Very vast in managing most vendors and its resource personnel as regards vendor management and vendor negotiations.

Facilities Management:

• Evaluate the business development plan of the bank to calculate physical working space needed.
• Evaluate the occupational safety and health standards of the region and identify the implications on workplace design and work process.
• Establish appropriate allocation policy of building spaces and spot usage deficiencies.
• Allocate premises and facilities to support the present and future needs and development of the Bank.
• Maximize real estate value to the bank and optimize its lifetime by site design, modification, maintenance, and replacement.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in Real Estate, Business Administration or a related field is preferred.
• 3 – 10 years cognate experience in a related role.
• Additional academic qualification is an added advantage.
• Relevant professional qualification is an added advantage.

Deadline: Not specified

How to Apply: Use the links below to apply: