Vacancies at The African Union (AU)

Cameroon, South Africa, Ethiopia

Company Info

Company Type: Large organization

Company Name: African Union

Size: 200 + Employees

The African Union (AU) comprises 55 member states encompassing the nations of the African Continent. Established in 2002, it succeeded the Organization of African Unity (OAU, 1963-1999). Our vision is to create a united, prosperous, and peaceful Africa, powered by its own people and wielding significant influence on the global stage.

1). Head of External Resources Management

Requisition ID: 1948

Location: Addis Ababa, Ethiopia

Reports to: Director

Directorate / Department: Finance
Number of Direct Reports:2
Number of Indirect Reports: 9
Job Grade: P5
Job Grade: P5
Contract Type: Regular

Purpose of Job

To lead External Resources Management (ERM) Division in managing Partner Funds in accordance with African Union Financial Rules and Partner Agreements.

Main Functions

Supervises and manages the employees of the division with regard to organisation and performance evaluation;
Designs strategies and policies consistent with the Department’s goal in order to address the pertinent issues in the relevant area;
Contributes to the development of the departmental business continuity plan and ensure implementation at the Division level;
Ensures risk management and mitigation;
Designs and plans policy programs to achieve the strategies;
Develops new and expands on existing activities as components of the strategies and
policies;
Addresses problems in arising to current approaches to relevant area;
Engages stakeholders within Members States and RECs in designing and implementing
strategies;
Represents the organisation and explain its position at conferences Mobilise funding from all donors to use to execute strategies and activities;
Contributes to the preparation of periodic financial and budget execution reports and monitor budget execution at Division level

Specific Responsibilities

Maintains External Fund accounts, ensure that expenses are incurred as per the partner agreement and periodic reports submitted;
Produces periodic financial reports for distribution to programme managers and partners for information and decision making;
Implements relevant recommendations by both internal and external auditors related to the improvement of the financial management and accounting systems;
Ensures the overall management of the Division: personnel, budget, performance, quality, discipline and training in conformity with the relevant rules and procedures in force;
Prepares annual financial reports, which will be made available to external auditors, Institutional Partners and all stakeholders as required by the AU Financial Rules;
Ensures that funds are available to meet the approved work programs at all times;
Ensures effective and efficient utilization of Partners’ funds according to the budget line and within the framework of the financing agreements;
Provides advice and corrective actions in response to audits and other queries to ensure adherence to the African Union Financial Rules;
Produces and submits periodic financial statements and budget execution reports to concerned stakeholders;
Recommends policies that will safeguard assets and prevent fraud and errors

Academic Requirements and Relevant Experience

Master’s Degree in business administration, finance, accounting or related field with twelve (12) years of relevant work experience of which seven (7) years at managerial level and five (5) years at the supervisory level;
Certification as a Chartered Accountant (CA), Expert Comptable or equivalent is an added advantage;
Extensive working experience with International Public Sector Accounting Standards (IPSAS) and financial statement preparation in large international organization;
Experience in financial management, specifically in handling Development Partner’s funds and in-depth understanding of financial rules and budgetary processes of a large international organization;
Demonstrate practical experience in developing and implementing financial management policies;
Proven experience in coordinating internal and external audits;
Hands-on experience working with enterprise resources management (ERP) systems, preferably SAP is an asset.

Required Skills:

Leadership and management skills
Negotiation and interpersonal skills
Knowledge in Public Sector and international finance and accounting
Report writing, communication and presentation skills
Knowledge and working understanding of AU policies, guidelines and programmes
Knowledge in the use of Microsoft Office suite Planning and organizing skills
Proficiency in one of the AU working languages, fluency in another AU language is an added advantage.

Leadership Competencies:

Strategic Perspective:
Developing Others:
Change Management
Managing Risk

Core Competencies:

Foster Accountability Culture
Communicating with impact
Building Partnership
Learning Orientation

Functional Competencies:

Drive for Results
Conceptual Thinking
Job Knowledge Sharing
Fosters Innovation

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of USD50,746.00 (P5 Step1) per annum plus other related entitlements eg Post adjustment ( 46% of basic salary), Housing allowance USD26,20800 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,00000 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff

Application Closing Date
7th September, 2023 at 11:59pm (EAT).

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2). Head of Interpretation Division

Requisition ID: 1921
Location: Addis Ababa, Ethiopia
Reports to: Director, Conference Management and Publications
Directorate / Department: Conference Management and Publications
Division: Interpretation
Number of Direct Reports: 39
Number of Indirect Reports: 0
Job Grade: P5
Contract Type: Regular

Purpose of Job

Directs and manages the daily operations of the Interpretation Division in order to achieve the strategic objectives of the directorate and the AU’s overall goals.

Main Functions

Designs and implements policies, programs and projects to achieve the directorate’s strategic objectives.
Manages and supervises employees within the division, ensures the timely delivery of the directorate’s goals and effective staff performance evaluation;
Designs policies, strategies and programs to contribute to the effective implementation of relevant AU Policy Organs Decisions;
Ensures the delivery of the division’s annual targets in line with the directorate’s overall goals and ensures robust and timely monitoring and reporting;
Provides technical leadership and ensures efficient functioning of all Units within the Division
Manages the work of the Division and supervises direct reports to ensure their effective performance in line with the organization’s performance management policy and system;
Engages stakeholders within Members States and Regional Economic Communities (RECs)/Regional Mechanisms (RMs) and relevant international organizations in designing and implementing strategies.
Maintains thematic partnerships in support of the mandate of the Division;
Maintains regular working relations with senior stakeholders in Member States and partner institutions in the execution of the Division’s mandate.
Represents the organization and communicates its position at conferences.
Contributes to the preparation of periodic financial and budget execution reports and monitor budget execution at division level.
Ensures the effective management of funds contributed to the organization;
Manages risk within the division and recommends mitigation strategies
Contributes to the development of the departmental business continuity plan and ensures implementation at division level
Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.

Specific Responsibilities

Formulate policies and guidelines governing interpretations and work programs in close consultation with the Director;
Develop a database of reputable interpreters in AU Member States;
Organize and coordinate the work of regular, Short Term and freelance interpreters;
Assess interpreters and submit to the Director regular reports on the performance and efficiency of interpreters;
Analyze interpretation services and procedures quality and develop improvements;
Advise the Director on all matters relating to Interpretation;
Oversee the overall management of the Division: personnel, budget, performance, quality, discipline etc. in accordance with the relevant rules and procedure in force;
Ensure that activities of the Division are organized with maximum efficiency and cost-effectiveness.
Develop manuals on procedures and best practices
Undertake any other tasks that may be assigned by the supervisor.

Academic Requirements and Relevant Experience

Master’s Degree in Conference Interpretation/Translation, or Language with twelve (12) years of progressive responsible experience in interpretation out of which seven (7) years should be at managerial level and five (5) at supervisory level in similar international organizations;
Experience in facilitating intergovernmental conference processes and multicultural diplomacy is an added advantage

Required Skills:

A demonstrated knowledge in interpretation equipment/platforms/software
A demonstrated ability to initiate and promote collaborative approaches between geographically and culturally disparate partners
Ability to establish and maintain effective partnerships and working relations both internally and externally
Ability to develop and delegate clear program goals, plans and actions, including budgets, that are consistent with agreed strategies
Ability to effectively lead, supervise, mentor, develop and evaluate staff;
Excellent interpersonal skills;
Ability to work under pressure and in a multicultural environment;
Strong organizational, managerial and leadership qualities;
Proficiency in a minimum of two of the AU official working languages (Arabic, English, French, Portuguese, Spanish) and fluency in a third AU language(s) is an added advantage

Leadership Competencies:

Strategic Perspective:
Developing Others:
Change Management:
Managing Risk:

Core Competencies:

Building relationships:
Foster Accountability Culture:
Learning Orientation:
Communicating with impact:

Functional Competencies:

Conceptual thinking:
Job Knowledge and information sharing:
Drive for result:
Fosters Innovation.

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of USD50,746.00 (P5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance USD26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
7th September, 2023 at 11:59pm (EAT).

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3). Head, Supply Chain Division

Requisition ID: 1925
Location: Addis Ababa, Ethiopia
Reports to: Director Operations Support Services
Directorate / Department: Operations Support Services
Division: Supply chain Division
Number of Direct Reports: 2
Number of Indirect Reports: 24
Contract Type: Regular
Job Grade: P5

Purpose of Job

Directs and manages the daily operations of the Supply Chain Division in order to achieve the strategic objectives of the directorate and the AU’s overall goals.

Main Functions

Designs and implements policies, programs and projects to achieve the directorate’s strategic objectives.
Manages and supervises employees within the division, ensures the timely delivery of the directorate’s goals and effective staff performance evaluation;
Designs policies, strategies and programs to contribute to the effective implementation of relevant AU Policy Organs Decisions;
Ensures the delivery of the division’s annual targets in line with the directorate’s overall goals and ensures robust and timely monitoring and reporting;
Provides technical leadership and ensures efficient functioning of all Units within the Division
Manages the work of the Division and supervises direct reports to ensure their effective performance in line with the organization’s performance management policy and system;
Engages stakeholders within Members States and Regional Economic Communities (RECs)/Regional Mechanisms(RMs) and relevant international organisations in designing and implementing strategies.
Maintains thematic partnerships in support of the mandate of the Division;
Maintains regular working relations with senior stakeholders in Member States and partner institutions in the execution of the Division’s mandate.
Represents the organisation and communicates its position at conferences.
Contributes to the preparation of periodic financial and budget execution reports and monitor budget execution at division level.
Ensures the effective management of funds contributed to the organization;
Manages risk within the division and recommends mitigation strategies
Contributes to the development of the departmental business continuity plan and ensures implementation at division level
Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.

Specific Responsibilities

Ensures coordination and monitoring of the overall workplan for the Supply Chain Division activities and takes the lead in consolidating the required human and financial resources for an effective enabling capacity.
Reviews evaluation reports and approves Contracts within his/her delegated authority.
Develops policies and procedures for efficient operation of the Division
Acts as Secretary to Internal Procurement Committee and Tender Board
Leads the development of Annual and periodic plans and reports thereof for the Division
Coordinates with relevant stakeholders to mobilise resources for the Division’s activities.
Guides the preparation of logical detailed and accurate responses to Audit queries on matters relating to the Supply chain operations.
Ensures that all workflows, processes and systems in place are relevant, cost effective and ultimately promote continuous improvement in the quality and delivery of services.
Provides strategic advice to the Director of Operations and Top Management; provides authoritative technical and policy advice on all aspects of Supply Chain.
Establishes priorities and sets management performance goals for staff in his/her line of supervision. Recommends and coordinates training programs for staff.
Leads change and improvement for Supply Chain operations.
Actively engages in management performance duties. Ensures the provision of management, guidance, development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in the areas of his/her responsibility.
Maintains active communication and ensures the effective exchange of information between the Division and relevant stakeholders.

Academic Requirements and Relevant Experience

Master’s Degree in Supply Chain, Procurement, Logistics, Public Administration, Business Administration, Law, Business Leadership, or Finance with at least twelve (12) years’ experience in Administration, Procurement, Supply Chain, Logistics, Project and Programme management out of which seven (7) years at managerial level and five (5) years at supervisor.

Required Skills:

Ability to initiate and promote collaborative approaches between geographically and culturally disparate partners
Negotiation and interpersonal skills
Ability to develop and delegate clear program goals, plans and actions, including budgets, that are consistent with agreed strategies
Leadership skills
Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanishi), fluency in another AU language is an added advantage.

Leadership Competencies:

Strategic Perspective:
Developing Others:
Change Management:

Managing Risk:

Core Competencies
Building relationships:
Foster Accountability Culture:
Learning Orientation:
Communicating with impact:

Functional Competencies:

Conceptual thinking:
Job Knowledge and information sharing:
Drive for result:
Fosters Innovation:

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Languages:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Application Closing Date
7th September, 2023 at 11:59pm (EAT).

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4). Deputy Clerk – Finance, Administration & HR (PAP)

Requisition ID: 1941
Location: Midrand, South Africa
Reports to: Clerk of PAP
Directorate / Department : Finance, Administration & HR
Division : Finance, Administration & HR (FAHR)
Number of Direct Reports: 4
Number of Indirect Reports: 17
Job Grade: P6
Contract Type: Regular

Purpose of Job

To provide strategic leadership for the overall supervision and management of the department of Finance, Administration & Human Resources

Main Functions

Oversees the management of PAP’s Finances, Administration, Human Resource Management and Development functions
Leads the development and implementation of internal corporate, financial, administrative and human resources management strategies, policies and plans
Regularly reviews processes and procedures and recommends appropriate changes to improve staff and organisational performance in line with best practices and relevant rules and procedures of the AU
Ensures that the human resource requirements, budgeting, performance management, quality control, discipline, training and development are in conformity with relevant rules and procedures of the AU
Oversees the preparation of the Department’s annual work plan and conducts performance appraisals for staff under his/her supervision
Builds and maintains good working relations with all Divisions and Units within the Department as well as with other Offices and Departments within PAP
Takes direct responsibility for the development and implementation of PAP’s resource mobilization, income generation and investment management strategies
Works directly with auditors, the legal services officers and funding partners

Specific Responsibilities
Administrative Services:

Coordinates the activities of the Department of Finance, Administration and Human Resources, providing appropriate managerial, logistical and administration guidance required to achieve PAP’s mandate
Ensures the development and implementation of frameworks, systems and policies for managing administrative services in PAP in accordance with AU Regulations and Rules, Manuals and policies
Analyses and reviews processes and working methods and recommends procedure and policy changes to the Clerk of Parliament to improve operations
Guides the preparation and implementation of the administrative budget ensuring that it is utilized in an effective and efficient manner
Advises on and ensures implementation of effective procurement framework, systems, policies and guidelines
Advises on and ensures that protocol is maintained and protocol and logistics services are provided to stakeholders and PAP staff
Advises on and implements the host country’s agreement on privileges and immunities as they relate to PAP and its staff
Ensures provision of quality facilities management services and security services
Ensures development and implementation of an effective IT framework, system and policies
Implements contractual agreements signed by PAP.

Financial Management:

Leads all financial operations, including resource accounting, budgeting, payroll, financial reporting and internal controls, cash flow management, forecasting, short- and long-term financial planning, and reporting functions in compliance with AU frameworks
Ensures the preparation of PAP budgets, budget execution reports, financial reports, including quarterly and annual financial statements on time and in compliance with generally accepted accounting principles and AU guidelines
Ensures timely preparation and submission of budget performance reports to the AU and development partners
Ensures the development of an effective financial performance management and reporting system that provides updated information for line managers, regular reports for the President and the Bureau and ensures compliance with statutory reporting requirements
Develops and implements effective and efficient grants management system and policies, including project finances and ensures timely call for pledged funds and compliance with PAP’s financial management guidelines
Leads the development and management of an institutional framework for the implementation of PAP’s budgetary and financial policies, systems, processes and procedures in accordance with AU financial policies, regulations and controls.

Human Resources Management:

Develops and implements an overall Human Resources (HR) strategy and administrative system, ensuring alignment with the strategic vision and objectives of PAP and AU Regulations and Rules
Advises on the direction and undertakes the implementation of HR policies and procedures
Advises the Clerk of Parliament and staff honestly and clearly on HR issues, ensures teamwork and promotes a positive internal environment within PAP
Ensures that PAP attracts and retains a highly competent multicultural, multilingual and gender-balanced staff with the qualifications, skills, competencies and orientation required to implement its activities fully and successfully
Advises the Clerk of Parliament on an effective organizational structure that supports the overall operations of PAP
Works closely with the Head of HR to manage staff relations and provide guidance in the handling of staff grievances
Develops and implements an effective performance management system that aligns institutional performance with individual performance
Performs any other work as may be assigned by the Clerk of PAP

Academic Requirements and Relevant Experience

A Master’s Degree in Finance, Human Resources Management, Public or Business Administration with fourteen (14) years of relevant work experience in finance, administration or HR management/development in an International Organisation or National and/or Supranational Parliament, of which seven (7) years at managerial level and four (5) years at senior management level

Required Skills:

Leadership and management skills
Ability to successfully manage teams in Multicultural and Multilingual environ
Interpersonal and negotiation skills
Presentation, report writing and communication skills;
Computer skills with practical knowledge of Microsoft Office Suite
Planning and organizing skills
Ability to effectively lead, supervise, mentor, develop and evaluate staff
Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

Strategic Perspective:
Developing Others:
Change Management
Managing Risk

Core Competencies:

Foster Accountability Culture:
Communicating with impact
Learning Orientation
Change Management.

Functional Competencies:

Drive for Results
Conceptual Thinking
Job Knowledge Sharing
Fosters Innovation.

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of USD61,023.00 (P6 Step 1) per annum plus other related entitlements eg Post adjustment ( 57% of basic salary), Housing allowance USD27,2908800 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,00000 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
7th September, 2023 at 11:59pm (EAT).

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5). Finance Expert, Partnership & Grants (PAP)

Requisition ID: 1949
Location: Midrand, South Africa
Reports to: Pan African Parliament (PAP)
Division: Finance and Budget
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P2
Contract Type: Regular

Purpose of Job

To provide technical support in monitoring, tracking, maintaining, and reporting on financial, accounting, and audit requirements for the African Governance Architecture – Support Project to Pan African Parliament (AGA-SP to PAP).

Main Functions

Provides technical assistance in monitoring the implementation of the AGA grant budget.
Provides technical assistance in the preparation and implementation of the AGA Support Project financial, accounting and audit requirements.
Contributes effective coordination and implementation at various levels at PAP and other AGA Platform Members
Provides support in preparation and development reports, budget and work programmes related to the AGA -SP to PAP
Conducts analysis and generates accurate reports in a timely manner for PAP’s internal use and review and approval by management for the European Delegation (the funding partner).
Liaises with the various Departments/Units of the Commission for coordination and alignment purposes.
Provides support in budget preparation including budget projections in accordance with AU Rules and Regulation and conditions of the grant agreement with the EU.
Provides support in development of strategies, policies, programmes and plan including recommendation on how to address gaps, challenges and improve accounting and financial reporting and preparations for the project.
Support the Finance team in the project’s expenditure verification exercise and processes, compliance with internal and external audit requirements for the Project.
Support the Finance team in preparing briefings to management, Bureau and EUD on the Projects state of finances, expenditure, budget execution and reporting

Specific Responsibilities

Contributes to the preparation of PAP Partner’s budgets, budget execution reports, financial reports, including quarterly financial statements and ensure that financial statements are prepared on time and in compliance with generally accepted accounting principles AU and Partner guidelines.
Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditure.
Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established Partner Grant management policies and procedures.
Reviews and assists in finalizing budget performance reports and analyzing variances between approved budgets and actual expenditure.
Monitors funds expenditures to ensure it remains within authorized levels.
Prepares forecasts for cash requirement, requests for the release of funds and follow-ups for fund disbursements.
Reviews and updates the status of the project funds.
Provides training and support to finance and administration staff in the area of grant finance management and budget development, including support on the use of financial systems and procedures.
Sets up, manages, and provides grant financial assistance related to the grant-making component of the program activities.
Ensures grants management and reporting are compliant with Partner grants management regulations.
Ensures the preparation and timely submission of grant technical and financial reports and budget transfers.
Supports the internal and external auditors for audit of the financial reports and records and ensures implementation of audit recommendations.
Performs other related duties as may be assigned.

Academic Requirements and Relevant Experience

A Bachelor’s Degree in Business Administration, Finance, Accounting or related field.
5 years of work experience in the areas in the relevant field.
Or
A Master’s Degree in Business Administration, Finance, Accounting or related field.
2 years of work experience in the relevant field.
Additional professional qualification such as CPA, CA, ACCA, CIMA or equivalent and strong knowledge of IPSAS is required and any ERP/SAP will be an added advantage.

Required Skills:

Knowledge of and deep understanding of the finance standard practices, procedures and technicalities such as IPSAS and IFRS.
Experience in working on ERP-SAP.
Knowledge of and deep understanding of the finance standard practices, procedures and technicalities.
Ability to interpret and implement financial rules and policies.
Excellent drafting and reporting skills.
Good analytical skills.
Good Interpersonal
Computer skills.
Good oral and written communication skills.
Excellent planning, organizing and coordination skills.
Ability to work with a diverse team.

Leadership Competencies:

Change Management..
Managing Risk..

Core Competencies:

Building Relationship…..
Foster Accountability Culture….
Learning Orientation:
Communicating with Influence…

Functional Competencies:

Analytical Thinking and Problem Solving
Job Knowledge and information sharing..
Drive for Results…
Continuous Improvement Focus

Tenure of Appointment

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period.
Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Languages:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump-sum of USD88,381.02 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and USD70,805.71 inclusive of all allowances for locally recruited staff of the African Union Commission.

Application Closing Date
8th September, 2023 at 11:59pm (EAT).

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6). Head of Committees, Research, Documentation & Library Division (PAP)

Requisition ID: 1947
Location: Midrand, South Africa
Reports to: Deputy Clerk – Legislative Business and Conferences
Directorate / Department / Organ: Pan African Parliament
Division: Committees, Research, Documentation and Library (CRDL)
Number of Direct Reports: 2
Number of Indirect Reports: 4
Job Grade: P5
Contract Type: Regular

Purpose of Job

Oversee the Committees, Research, Documentation and Library and ensures cooperation and coordination between parliamentary committees in the legislative, non-legislative activities and examines issues of common interest and coordinates internal and inter-institutional legislative programming and Documentation and Research and Library services provides to all PAP organs

Main Functions

Is responsible for overall supervision of Parliamentary Committees, Library, Research and Documentation
Conducts research into matters of parliamentary practice and procedures and prepares written opinions and papers for review
Provides guidance to Members of Parliament on the application of parliamentary practice and procedures
Keeps abreast of procedural developments and records procedural issues and events that may arise during parliamentary deliberations and determines potential procedural ramifications
Prepares the agenda for Committee Meetings and supervises its distribution
Coordinates all activities, including travel and accommodation arrangements for Committees
Visits possible venues for Committee Meetings to ensure their appropriateness
Arranges for the publication of all adopted Committee documents and subsidiary legislations
Confirms the details of verbatim transcripts of the proceeding of Committee Meetings
Ensures that a record of the attendance of members at meetings is maintained
Keeps records of all changes in parliamentary procedures locally and keeps abreast of procedural developments in other jurisdictions
Maintains a record of the attendance of Members at sittings of Committees
Maintains a proper record of all documents presented to Committees
Coordinates the distribution of Committees’ documentation
Ensures an appropriate level of security and confidentiality for Committees’ documentation.

Specific Responsibilities

Analyzes and approves requests from substantive offices for activities and services to be included in the draft calendar of activities
Coordinates with substantive offices to ensure the capability and resources to meet the programs as proposed
Monitors the work of assigned, works for efficient utilization of resources, and advises substantive offices on procedures and possible cost-effective measures
Confirms the services to be allocated to meetings at and away from the Secretariat
Schedules additional and urgent and preparatory meetings and ensures proper servicing of these meetings by evaluating their needs and availability of additional resources required
Supervises the activities programming team which is responsible of activities and scheduling of ad hoc meetings
Advises on logistics, financial and other requirements for activities
Serves as the Accessibility focal point for the Division
Performs other related duties as required
Assist the Deputy Clerk – LBC in managing the LBC Department
Coordinating the supply of Committees and Regional Caucuses minutes and reports to the Committees, Regional Caucuses and Members of Parliament, other organs of the PAP;
Coordinating the maintenance of a procedural information and documents in the resource center
Overseeing all activities and administrative tasks necessary for the functioning of the division including preparation of guides, develop and train staff within the division, prepare annual work plan, budgets, evaluating staff performance, fostering of teamwork and communication among staff.

Academic Requirements and Relevant Experience

A Master’s Degree in Law, Public Administration, or Social Sciences, with extensive experience in Parliamentary affairs and procedures
Twelve (12) years of progressively relevant work experience in public administration in parliaments, including seven (7) years at supervisory and management levels

Required Skills:

Demonstrate ability to make objective decisions and resolve problems, exercising the highest sense of responsibility in the handling of confidential and sensitive issues in a reasonable and mature manner
Have good knowledge of the African Union systems
Be of high ethical standards, integrity and with a deep sense of fairness
Have good computer skills
Have highly developed conceptual, analytical, and innovative problem-solving ability
Demonstrate the ability to handle complex information and knowledge management issues
Have proven ability to assess clients’ information needs of PAP and be innovative in the design and delivery of appropriate targeted solutions within the Division
Have knowledge and understanding of the relationships between the Units, other units and external clients
Demonstrate comprehensive working knowledge and understanding of parliamentary systems, policies, procedures and practices
Have proven ability to build and maintain close and constructive working relationships with peers, management and staff in defining and fulfilling information needs
Demonstrate leadership effectiveness and supervisory ability.

Leadership Competencies:

Strategic Perspective:
Developing Others:
Change Management
Managing Risk.

Core Competencies:

Building Relationship…
Foster Accountability Culture
Learning Orientation
Communicating with impact.

Functional Competencies:

Conceptual thinking:
Job Knowledge and information sharing:
Drive for Results
Fosters Innovation:

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of USD50,746.00 (P5 Step1) per annum plus other related entitlements eg Post adjustment ( 57% of basic salary), Housing allowance USD27,2908800 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,00000 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff

Application Closing Date
8th September, 2023 at 11:59pm (EAT).

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7). Head of Finance & Budget Division (PAP)

Requisition ID: 1945
Location: Midrand, South Africa
Reports to: Deputy Clerk- Finance, Administration and Human Resources
Directorate / Department / Organ: Pan African Parliament (PAP)
Division: Finance and Budget
Number of Direct Reports: 6
Number of Indirect Reports: 1
Job Grade: P5
Contract Type: Regular

Purpose of Job

To provide leadership and overall supervision of the implementation of strategies, guidelines, rules, and procedures related to budgeting, financing, and accounting of PAP.

Main Functions

Supervises and manages the employees of the division with regard to organisation and performance evaluation;
Contributes to the development of the Division’s business continuity plan and ensure implementation al divisional activities;
Ensures risk management and mitigation;
Represents the organisation and explain its position at conferences
Supervises the preparation periodic financial and budget reports and monitor budget performance;
Properly reports and safeguards PAP’s financial resources and ensures effectiveness and efficiency in all financial matters
Custody of the funds and assets of Parliament and ensures proper disbursements of funds and the maintenance of accounts
Coordinates the operations of the different audits of the Parliament and the implementation of audit recommendations
Presents financial and audit reports to relevant Parliamentary Committees
Maintains and continually improves systems, processes, and procedures of financial management, internal controls and administrative services of PAP.

Specific Responsibilities

Ensures financial accounting and reporting is done in compliance with AU Rules, Regulations, Guidelines and Generally Acceptable Accounting Principles
Reviews the system effectiveness and recommend improvements in order to mitigate identified risk;
Properly reporting and safeguarding PAP financial resources and ensuring effectiveness and efficiency in all financial matters;
Provides leadership and guidance in the timely production of Financial Statements
Provides timely leadership and guidance in the timely formulation of the Annual Budgets, monitoring of budget performance through periodic budget performance reports
Reviewing and evaluating request for additional resources/virement and redeployment of resources
Sits and chairs in assigned administrative committee meetings
Provides financial advice and guidance to other Divisions and nonfinance staff
Participates in the mobilisation of financial resources for PAP
Provides strategic advice and guidance on issues of financial management and supervises the preparation of cash forecasts and requests for subventions
Ensures timely responses to audit requests and issues and timely implementation of audit recommendations
Ensures timely processing of PAP payroll
Manages the customer relationship with financial institutions to ensure integrated payments/disbursement system are operating smoothly;
Performing any other work as may be assigned by the Deputy Clerk in charge of Finance, Administration and Human Resources
Performs other related duties as required

Academic Requirements and Relevant Experience

An Advanced University Degree at Master’s Level in Finance, Accounting or Business Administration
Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA)
At least twelve (12) years of progressively relevant work experience in financial management, accounting or business administration with at least seven (7) years at a managerial management level in an international organization and 5 years at supervisory level

Required Skills:

Ability to effectively lead, supervise, mentor, develop and evaluate staff
Ability to successfully manage teams in multicultural and multilingual environment
Planning and organizing skill
Financial management and analytical skills
Interpersonal and negotiation skills
Presentation, report writing and communication skills
Computer skills with practical knowledge of Microsoft Office Suite and SAP; to oversee financial and accounting systems, compliance reviews, audits, financial control and reporting and risk management.

Leadership Competencies:

Strategic Perspective
Developing Others
Driving Change
Managing Risk.

Core Competencies:

Building Partnership
Drives Accountability Culture
Learning Orientation
Communicating with impact.

Functional Competencies:

Conceptual Thinking
Job Knowledge and information sharing
Drive for Result.

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Application Closing Date
8th September, 2023 at 11:59pm (EAT).

===

8). ICT Expert

Requisition ID: 1944
Location: Douala, Cameroon
Reports to: Project Coordinator, ECCAS Unit
Directorate / Department / Organ: Sustainable Environment & Blue Economy
Division: Sustainable Environment
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P2
Contract Type: Fixed-Term

Purpose of Job

The African Union Commission (AUC) has secured funding from the European Union for the implementation of the Global Framework for Climate Services (GFCS) through the IntraACP Climate Services and Related Application (ClimSA) programme.
The programme addresses the issue of climate information throughout the entire supply chain of climate services covering generation and provision of climate services, access to information, user interface platforms, and capacity enhancement of critical players including, but not limited to, Regional Economic Communities (RECs), the National Meteorological and Hydrological Services (NMHSs) of Member States, and Regional Climate Centres (RCCs).
It aims to enable Member States to develop and incorporate sciencebased climate information and prediction into development planning and decisionmaking at all levels, and to better manage risks of climate variability and change, Furthermore, it enhances policy and decisionmaking at continental, regional, national, community, and individual levels.
The AUC is responsible for the overall continental coordination of the programme implementation, which includes the development and application of weather and climate information services; facilitation of capacity building for RECs and Member States; fostering sharing of best practices and coordinating knowledge management; procurement and supply of equipment for Member States and Regional Climate Centres; establishing and operationalization of the continental monitoring and reporting framework; facilitation of preparation of Africa State of Climate Reports and Outlooks; prudent management of financial resources; and monitoring and evaluation.
The AUC is also directly responsible for the management and implementation of the project in the ECCAS region.

Main Functions

Under the authority and supervision of the ClimSA/GFCS Project Coordinator and AUC Head of MIS Division, and in close collaboration with the members of the Project Management Unit, the tasks and responsibilities of the ICT Officer will be to:
Execute communication, visibility, and knowledge management functions
Engage on computer processing of meteorological data.

Specific Responsibilities
Under the supervision of the ClimSA/GFCS Project Coordinator and in close collaboration with technical experts, the specific responsibilities of the ICT Expert will include:

Managing infrastructure (climate stations, PUMA stations and others) installation and maintenance at CAPCAC and in ECCAS Member States
Followup infrastructure customs clearance in ECCAS Member States for timely clearance
Managing IT infrastructures and databases, including networks, servers, and telecommunications for proper functioning
Ensure that network access privileges, applications, data storage and regular backups are configured and maintained;
Develop and test software programs according to the needs of the project;
Manage the project weather and climate monitoring databases;
Ensure capacity building for NMHSs, CAPCAC staff, national staff and provide training to NMHSs focal points as well as stakeholders in the region on data access;
Support the production, collection and dissemination of climate services information in real time
Facilitate the reception of weather data from partners and ensure data transfers to NMHSs;
Provide IT helpdesk support and feedback tools to users as and when required;
Work in close collaboration with experts from ACMAD, JRC and ECMNF to develop the CSIS (Climate Services Information System) and the Climate Data Management System (CDMS) for the region and ensure its effective implementation throughout the climate services production chain;
Develop and implement the project communication and visibility plan/strategy for the ECCAS region and execute communication, visibility, and knowledge management actions including social media;
Ensure effective delivery of climate services production chain, dissemination of climate services, and delivery of training;
Overall administration, management, planning, design, implementation and support of the network infrastructure (LAN, WAN, copper, fiber, wireless, data center, cabling), Network Hardware; (switches, hubs, routers, access points, controllers) and Network Security (Firewall / control access /VPN);
Prepare statistical reports on ICTrelated data and metrics. As needed, implement measures to ensure required standards are met;
Ensuring successful server backup, routine testing of disaster recovery planning, backups and restore procedures for local drives. Maintain logs, determine critical versions of data, and execute related archiving procedures;
Produce communication and visibility materials in collaboration with the project team, manage network and database infrastructures, software, servers and web applications, troubleshooting; strengthening the IT equipment’s and backup routines;
Managing power system in CAPCAC premises and ensuring that it is in good working condition: generators and power supply (UPS), fire detection systems and other electrical equipment.
Develop a feedback tool for users;
Work in close collaboration with ACMAD, JRC and ECMWF to develop the climate Services Information System (CSIS) and ensure its effectiveness;
Responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware and software and related infrastructure at CAPCAC and in NMHSs of ECCAS Member States;
Develop, test, implement, and maintain the project website and portal and update information such as newsletters, event information, feedbacks, etc.;
Develop and support effective webbased tools to enable secure dynamic delivery of web content for the project;
Produce communication and visibility materials in collaboration with the program team, manage network and database infrastructures, software, servers and web applications, troubleshooting; strengthening the IT equipment’s and backup routines;
Execute communication, visibility, and knowledge management actions;
Perform any other duties related to the programme as may be assigned.

Academic Requirements and Relevant Experience

Candidates must have a minimum of a Bachelor’s Degree in ICT, Computer Science/Engineering or related fields with five (5) years of professional relevant work experience of which at least two (2) years should be in the field of meteorological applications.
OR
Master’s Degree in the above fields with two (2) years of professional relevant work experience, with demonstrable experience in the use of IT in the meteorology field
A higher academic qualification will be an added advantage.
Good experience in database management, production, collection and dissemination of computer and satellite data; advanced experience in processing of computerized processing of meteorological data, management of computer systems, internet and satellite networks.
Background in programming language (Bash, R, Python, NCL, fortran, matlab,..), information technology issues.
Work experience within the ECCAS region will be preferred.

Required Skills:

Demonstrated skills in climate services sectors fields of application;
Good command of analysis methods, interoperability technologies, georeferenced data, python language etc.;
Excellent interpersonal skills;
Sound planning and organizational skills;
Advanced knowledge of climate change and meteorology technical processes;
Knowledge of the use of data from regional and global climate models for climate simulations and predictions at the level of the subregion, countries, watersheds, impacts, and forecasts of risks and disasters linked to climates;
Proven knowledge and practice of policy development and analysis;
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, Spanish) and fluency in another is an added advantage;
Experience in the ECCAS region is an advantage;
Good knowledge of LINUX and Window operating systems and Microsoft Office (Word, Excel, Access, PowerPoint, Publisher).

Desired skills:

Additional training and experience in project management;
Have excellent teamwork skills and the ability to interact with a range of people;
Have excellent written and verbal communication skills and be able to communicate specialized information to nonspecialists;
Be able to work flexibly for hours and under pressure, and have multitasking capabilities;
Have a high attention to detail and precision in the work;
Experience in project management;
Ability to work under pressure within a multidisciplinary team
Good sense of human relations;
Have good communication skills

Leadership Competencies:

Change Management..
Managing Risk..

Core Competencies:

Teamwork and Collaboration..
Accountability awareness and Compliance..
Learning Orientation..
Continuous improvement focus..

Functional Competencies:

Accountability awareness and Compliance..
Job Knowledge and information sharing..
Drive for result..
Continuous improvement focus..

Tenure of Appointment

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period.
Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Languages:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump sum of USD80,801.70 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and USD65,992.92 inclusive of all allowances for locally recruited staff of the African Union Commission.

Deadline: 8th September, 2023 at 11:59pm (EAT).

How to Apply: Interested and qualified candidates should Click Here to apply online

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