Admin and Travel Assistant at mDoc

mDoc is digital health start up that leverages behavioral science, data, technology and quality improvement methodologies to improve access to quality healthcare for people with chronic health needs in sub-Saharan Africa. We are seeking an all-star product suite lead to join our team. Our ethos is etched in the belief that augmenting the healthcare & technology landscape is paramount to helping Africa unlock its true potential. We are on a mission to transform how African healthcare consumers receive the support they need to live longer, healthier, happier and more productive lives.

Job Title: Admin and Travel Assistant

Location: Lagos

Employment Type: Full-time

Key Responsibilities
Corporate Travel Management:

• Develop, implement, and maintain corporate travel policies in collaboration with HR, Finance, and Team Leads.
• Arrange and book all travel for employees, including incoming staff visits to headquarters and outgoing staff travel for meetings, conferences, and field visits.
• Ensure all travel aligns with budgetary constraints and policy guidelines.
• Manage relationships with travel agencies, airlines, hotels, and car rental services to negotiate the best rates and ensure cost-efficient travel solutions.
• Oversee corporate hotel agreements and ensure that preferred accommodations are available for employees at discounted rates.

Workshop & Visit Coordination:

• Plan and organize all workshops, meetings, and site visits, ensuring seamless logistics and scheduling.
• Prepare agendas, itineraries, and schedules for staff, partners, and stakeholders attending workshops or site visits.
• Coordinate all venue bookings, including meeting rooms, conference spaces, and any necessary catering services.
• Handle travel-related reimbursements and expense tracking in coordination with Finance.

Team Meetups & Internal Events:

• Ensure that all teams in cities where there are two or more staff members meet once a month for team-building and collaboration.
• Work with teams to ensure these meetups happen regularly and within budget.
• Book event spaces or restaurants as needed and manage related expenses.

Policy Development & Compliance:

• Review and update travel policies and procedures to ensure compliance with company goals and cost-effectiveness.
• Collaborate with HR and Finance to revise policies as needed based on industry trends and company needs.
• Monitor travel spend and identify opportunities for cost savings without compromising employee safety or convenience.

Qualifications & Requirements

• Education: Bachelor’s Degree in Business Administration, Hospitality Management, or a related field.
• Experience: Minimum 3-5 years of experience in corporate travel management, event planning, or administrative coordination.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent negotiation skills for vendor and travel contract management.
• Proficiency in travel booking platforms and expense management software.
• Strong communication and interpersonal skills to liaise with internal teams and external vendors.
• Ability to work under pressure and handle last-minute changes efficiently.

Preferred Qualifications:

• Experience working with international travel bookings and visa processing.
• Familiarity with corporate travel expense tracking and reimbursement systems.
• Prior experience managing remote team travel logistics.

Compensation & Benefits

• Competitive salary based on experience.
• Travel perks and professional development opportunities.
• Access to company benefits, including health insurance and wellness programs.

Application Closing Date
Not Specified.

How to Apply: Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using the Job Title as the subject of the email.