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Company Info

Gender Equality, Peace and Development Centre (GEPaDC) is a women-led, non-profit organization dedicated to promoting gender equality, peace, and sustainable development. Our vision is to create a society where women and men, girls and boys have equal opportunities and fully realize their potential. We strive to ensure that the rights of all individuals, regardless of their gender, are recognized and respected. Through our non-political and non-religious approach, we work towards empowering women and girls and fostering a society where everyone can participate in every sphere on an equal basis. Our mission is to drive positive change by advocating for gender equality, peace, and the empowerment of women and girls.

Title: Admin Officer

Location: Maiduguri, Borno

Employment Type: Contract

Job Description

  • Prepare regular reports on expenses and office budgets.
  • Organize a filing system for important and confidential project documents.
  • Keep project staff abreast of GEPaDC policies and SOPs as needed.
  • Remind project staff of the project calendars and appointments.
  • Book meeting/activity venues as required
  • Distribute and store correspondence (e.g. letters, emails and packages).
  • Prepare weekly reports and presentations as assigned.
  • Handle employee travel itineraries including engaging with approved vendors to provide flight tickets, hotel accommodation, vendor relationships, and contract administration.
  • Organize a filing system for important and confidential project documents.
  • Meeting and call room scheduling and management.
  • Ensure compliance with Quality Management System / Occupational Health & Safety requirements including objectives and applicable regulations relating to assigned jobs.
  • Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
  • Responsible for logistics arrangements for all events and meetings (providing refreshments for all events and meetings).
  • Ensuring that car vendors provide proper vehicle maintenance and motor vehicle insurance.
  • Work with Finance Officer to monitor work plan implementation and budget
  • Work closely with the procurement officer on office supplies, stocks and office furnishing and is part of the project procurement committee.
  • Proven work experience as an Administrative Officer, Administrator, or similar role
  • Solid knowledge of office procedures.
  • Proficiency in office management tools like MS Office (MS Excel and MS Word, Google Workspace).
  • Strong organisational skills with a problem-solving attitude.
  • Excellent written and verbal communication skills.
  • Attention to detail
  • Must be able to work with little supervision.
  • Report directly to the Program Manager.

Requirements

  • Candidates should possess a Bachelor’s Degree qualification with at least 3 years work experience.

Deadline: 23rd June, 2023.

How to Apply: Interested and qualified candidates should Click Here to apply online

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