Admin Supervisor at Smartflow Technologies Limited

Smartflow Technologies Limited is Nigeria’s leading flow and level automation firm, providing clients with excellent solutions that are also affordable with unmatched expertise and skill. Smartflow Technologies is a company that focuses on engineering as well as providing, installing, and providing support for fuelling systems and equipment, including but not limited to Pumps and Dispensers.

Title: Admin Supervisor

Location: Ikeja, Lagos

Employment Type: Full-time

Responsibilities
Fleet Management:

• Monitor and ensure the vehicle schedule plan is properly done and shared in a timely manner.
• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.
• Ensure that vehicle documentation and insurance are kept up-to-date and renewed on time.
• Monitoring company vehicles’ maintenance, repairs and ensuring all necessary papers are obtained when due

Facility Management:

• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.
• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.
• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their tasks.
• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.

Security:

• Responsible for monitoring the daily security, maintenance, and services of work facilities to ensure that they meet the needs of the organization.
• Monitor the CCTV, vehicle and phone trackers, premises security, and access control.

Documentation:

• Managing all company documents and controls
• Ensure all documents are properly filed.
• Maintain records, including inventory, personnel, orders, supplies, and maintenance.
• Registration and renewal of all statutory documents and license such as tax returns, tax clearance

Immigration:

• CERPAC registration and renewal
• Knowledge of the filing of an expatriate return
• Relationship with government agencies

Flight Management:

• Manage the ticketing and travel requirements of staff.

Team Building:

• Provide administrative support for the day-to-day running of the organization.
• Manage the admin team to achieve operational objectives.
• Provide guidance and support to the admin team so they can perform their duties effectively.
• Plan, organize, and direct the work of subordinates, ensuring that all assigned tasks are completed in a timely and efficient manner.

Requirements

• B.Sc, or HND in Business Administration, or other related courses
• Proven experience as supervisor or relevant role
• Minimum of three (3) years of hands-on experience in the role
• Excellent communication and interpersonal skills
• Proficiency in MS Word, Excel, and Outlook
• Strong problem-solving and negotiation skills.

Deadline: 30th June, 2023.

How to Apply: Interested and qualified candidates should send their applications to: [email protected] using the job title as the subject of the email.