Company Info
Mid sized business
1 to 50 Employees
Bhel and Moore is recruiting suitably qualified candidates to fill the position below:
Bhel and Moore is recruiting suitably qualified candidates to fill the position below:
Job Title: Administrative/Account Officer
Location: Surulere, Lagos
Employment Type: Full Time
Reports To: Managing Director
Job Overview
- The Administrative / Account Officer will be responsible for ensuring smooth day-to-day office operations and supporting the company’s financial activities.
- This role involves providing administrative assistance, managing office resources, supervising operations staff, handling basic accounting duties, and overseeing inventory and vendor management.
- The ideal candidate will be detail-oriented, organized, and adaptable to corporate governance standards.
Duties and Responsibilities
Office Coordination and Efficiency:
- Coordinate and oversee office activities to ensure efficiency and compliance with company policies.
- Supervise operations staff and delegate responsibilities to maximize performance.
Administrative Support:
- Serve as the primary point of contact for employees and clients, addressing administrative queries and offering support as needed.
- Manage office supplies, including monitoring stock levels and placing orders as required.
- Ensure the proper maintenance of office equipment and management tools.
Basic Accounting and Reporting:
- Prepare basic financial reports, such as expense reports, office budgets, and other accounting documentation.
- Support management with financial analysis and data preparation when required.
Records Management:
- Maintain and update company databases and organize company records, ensuring data accuracy and confidentiality.
- Establish and manage a filing system for important and confidential company documents.
Policy and Compliance:
- Assist management in reviewing and updating office policies to align with corporate governance requirements and operational needs.
- Ensure office procedures comply with corporate governance standards and company policies.
Scheduling and Event Coordination:
- Maintain a company calendar and schedule appointments for upper management.
- Organize and coordinate internal and external events, meetings, and staff engagements.
- Prepare and distribute meeting agendas, record minutes, and follow up on actionable items.
Correspondence and Communication:
- Manage all forms of correspondence, including phone calls, emails, letters, and packages.
- Act as a liaison between employees, clients, and management, ensuring smooth communication flow within the office.
Support Upper Management:
- Provide administrative support to upper management, including managing agendas, travel arrangements, and appointments.
- Prepare reports, presentations, and statistical data as assigned by management.
General Office Administration:
- Perform additional administrative duties required to maintain office functionality and support the needs of the company.
- Foster a positive work environment by encouraging teamwork and collaboration across departments.
Inventory Management:
- Oversee the company’s inventory management system, ensuring accurate stock levels of office and operational supplies.
- Conduct regular inventory audits and reconcile discrepancies between physical stock and inventory records.
- Ensure proper storage and handling of inventory to avoid wastage or damage.
Vendor Management:
- Manage relationships with suppliers and service providers, negotiating contracts, pricing, and service terms.
- Track vendor performance to ensure timely delivery of products and services and address any issues related to service quality or delivery times.
- Regularly review and assess vendor agreements to ensure cost-effectiveness and operational efficiency.
Qualifications
- Minimum of a HND / B.Sc in a related discipline (e.g., Business Administration, Accounting, Finance).
- At least 1 year of post-graduate professional experience in an administrative or accounting role.
Requirements & Skills:
Proven Experience:
- Demonstrated work experience as an Administrative Officer, Administrator, or in a similar administrative role.
Office Management:
- Strong knowledge of office and project management procedures, ensuring seamless operations.
Technical Skills:
- Proficiency in office management software, particularly Microsoft Office Suite (Excel, PowerPoint, Word).
- Experience with Enterprise Resource Planning (ERP) systems or similar office management tools.
Organizational Skills:
- Ability to manage multiple tasks with strong attention to detail and a solutions-oriented approach to challenges.
Communication Skills:
- Excellent written and verbal communication skills to interact effectively with team members, clients, and management.
Interpersonal Skills:
- Strong interpersonal skills with the ability to provide exceptional customer service and build positive working relationships.
Emotional Intelligence
- High level of emotional intelligence to navigate complex interactions and maintain professionalism in all situations.
Core Values:
- Integrity, dependability, and discretion in handling sensitive information.
- A team player with a proactive attitude and the ability to adapt to changing environments.
Corporate Governance:
- Must be adaptable and committed to upholding corporate governance principles and standards.
Key Competencies:
- Strong organizational and time-management skills.
- Ability to work independently and collaboratively.
- Keen attention to detail and accuracy in reporting.
- Dependable, ethical, and capable of maintaining confidentiality.
Salary
N120,000 – N150,000 Monthly.
Application Closing Date
30th November, 2024.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.