Administrative/Account Officer at Bhel and Moore

Lagos

Bhel

Company Info

Mid sized business

1 to 50 Employees

Bhel and Moore is recruiting suitably qualified candidates to fill the position below:

Bhel and Moore is recruiting suitably qualified candidates to fill the position below:

Job Title: Administrative/Account Officer

Location: Surulere, Lagos

Employment Type: Full Time

Reports To: Managing Director

Job Overview

  • The Administrative / Account Officer will be responsible for ensuring smooth day-to-day office operations and supporting the company’s financial activities.
  • This role involves providing administrative assistance, managing office resources, supervising operations staff, handling basic accounting duties, and overseeing inventory and vendor management.
  • The ideal candidate will be detail-oriented, organized, and adaptable to corporate governance standards.

Duties and Responsibilities
Office Coordination and Efficiency:

  • Coordinate and oversee office activities to ensure efficiency and compliance with company policies.
  • Supervise operations staff and delegate responsibilities to maximize performance.

Administrative Support:

  • Serve as the primary point of contact for employees and clients, addressing administrative queries and offering support as needed.
  • Manage office supplies, including monitoring stock levels and placing orders as required.
  • Ensure the proper maintenance of office equipment and management tools.

Basic Accounting and Reporting:

  • Prepare basic financial reports, such as expense reports, office budgets, and other accounting documentation.
  • Support management with financial analysis and data preparation when required.

Records Management:

  • Maintain and update company databases and organize company records, ensuring data accuracy and confidentiality.
  • Establish and manage a filing system for important and confidential company documents.

Policy and Compliance:

  • Assist management in reviewing and updating office policies to align with corporate governance requirements and operational needs.
  • Ensure office procedures comply with corporate governance standards and company policies.

Scheduling and Event Coordination:

  • Maintain a company calendar and schedule appointments for upper management.
  • Organize and coordinate internal and external events, meetings, and staff engagements.
  • Prepare and distribute meeting agendas, record minutes, and follow up on actionable items.

Correspondence and Communication:

  • Manage all forms of correspondence, including phone calls, emails, letters, and packages.
  • Act as a liaison between employees, clients, and management, ensuring smooth communication flow within the office.

Support Upper Management:

  • Provide administrative support to upper management, including managing agendas, travel arrangements, and appointments.
  • Prepare reports, presentations, and statistical data as assigned by management.

General Office Administration:

  • Perform additional administrative duties required to maintain office functionality and support the needs of the company.
  • Foster a positive work environment by encouraging teamwork and collaboration across departments.

Inventory Management:

  • Oversee the company’s inventory management system, ensuring accurate stock levels of office and operational supplies.
  • Conduct regular inventory audits and reconcile discrepancies between physical stock and inventory records.
  • Ensure proper storage and handling of inventory to avoid wastage or damage.

Vendor Management:

  • Manage relationships with suppliers and service providers, negotiating contracts, pricing, and service terms.
  • Track vendor performance to ensure timely delivery of products and services and address any issues related to service quality or delivery times.
  • Regularly review and assess vendor agreements to ensure cost-effectiveness and operational efficiency.

Qualifications

  • Minimum of a HND / B.Sc in a related discipline (e.g., Business Administration, Accounting, Finance).
  • At least 1 year of post-graduate professional experience in an administrative or accounting role.

Requirements & Skills:
Proven Experience:

  • Demonstrated work experience as an Administrative Officer, Administrator, or in a similar administrative role.

Office Management:

  • Strong knowledge of office and project management procedures, ensuring seamless operations.

Technical Skills:

  • Proficiency in office management software, particularly Microsoft Office Suite (Excel, PowerPoint, Word).
  • Experience with Enterprise Resource Planning (ERP) systems or similar office management tools.

Organizational Skills:

  • Ability to manage multiple tasks with strong attention to detail and a solutions-oriented approach to challenges.

Communication Skills:

  • Excellent written and verbal communication skills to interact effectively with team members, clients, and management.

Interpersonal Skills:

  • Strong interpersonal skills with the ability to provide exceptional customer service and build positive working relationships.

Emotional Intelligence

  • High level of emotional intelligence to navigate complex interactions and maintain professionalism in all situations.

Core Values:

  • Integrity, dependability, and discretion in handling sensitive information.
  • A team player with a proactive attitude and the ability to adapt to changing environments.

Corporate Governance:

  • Must be adaptable and committed to upholding corporate governance principles and standards.

Key Competencies:

  • Strong organizational and time-management skills.
  • Ability to work independently and collaboratively.
  • Keen attention to detail and accuracy in reporting.
  • Dependable, ethical, and capable of maintaining confidentiality.

Salary
N120,000 – N150,000 Monthly.

Application Closing Date
30th November, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.

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