Administrative Assistant (Eversage Law Practice) at The HR Hive

The HR Hive, a Human Resource organisation and consultancy agency, is searching properly qualified applicants for the following position:

Title: Administrative Assistant (Eversage Law Practice)

Location: Lagos

Job Description 

• We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant.
• You will play a vital role in providing efficient and confidential administrative support to our attorneys and staff, contributing to the smooth operation of our firm.

Responsibilities

• Calendar and Meeting Management:Schedule appointments,meetings,and depositions for attorneys and clients.Maintain and update calendars,ensuring all deadlines and commitments are met.Prepare meeting agendas and take detailed minutes.
• Communication and Client Service:Answer and direct phone calls in a professional and courteous manner.Greet clients and visitors,managing the front desk and providing assistance as needed.Draft and distribute emails,correspondence,and legal documents.Maintain accurate contact lists and client information.
• Document Management and Filing:Create and maintain filing systems for physical and electronic documents.Scan and upload documents to our case management system.Organize and label legal files with accuracy and precision.
• Travel and Expense Management:Book travel arrangements for attorneys and staff.Coordinate expense reports and ensure timely processing.
• General Office Support:Order and manage office supplies.Maintain office equipment and troubleshoot minor issues.Prepare presentations and reports as needed.Assist with research and administrative tasks as assigned.

Qualifications

• Proven experience as an administrative assistant or in a similar role in a legal or professional setting.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines efficiently.
• Strong communication and interpersonal skills with the ability to build positive relationships with attorneys,clients,and colleagues.
• Proficient in Microsoft Office Suite (Word,Excel,PowerPoint,Outlook) and other relevant software applications.
• Excellent written and verbal communication skills,with a focus on accuracy and professionalism.
• Ability to work independently and as part of a team.
• Discretion and adherence to strict confidentiality regulations.

Salary

• N100,000 / month.

Benefits:

• Opportunity to work in a dynamic and supportive environment.
• Gain valuable experience in the legal field.
• Contribute to the success of a thriving law firm.

Deadline: 22nd January, 2024.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.