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Company Info

Mid sized business

1 to 50 Employees

Construction company

BPO

A reputable Construction company is recruiting qualified candidates to fill the position below:

Title: Administrative Secretary

Location: Abuja (FCT)

Job Description

  • Perform secretarial duties for the company and provide general office administration support services
  • This is a secretarial position of an administrative nature, involving responsibility for general departmental management. Employees in this class perform a variety of complex secretarial/clerical, and administrative duties.
  • Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.
  • An employee in this class receives guidance from a supervisor and is expected to exercise considerable tact, discretion, and judgement. Performance is evaluated periodically.

Essential Job Functions

  • Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; make photocopies, files, distributes mail, etc.
  • Communicate in a positive and effective manner with staff, students, co – workers, parents and/or visitors
  • Maintain technical knowledge by attending educational workshops; reading secretarial publications.
  • Receive telephone calls, take messages and answer inquiries within assigned scope of responsibility.
  • Prepare materials for workshops, conferences, meetings, duplicates/collates.
  • Receive and makes call for the company on the company’s phones.
  • Work with the Head-HR Admin on procurement of offices stationeries’
  • Ensures that the CEO’s office is clean and in order.
  • Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.
  • Maintain customer confidence and protect operations by keeping information confidential.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
  • Secure information by completing database backups.
  • Provide historical reference by utilizing filing and retrieval system.
  • Performs other duties assigned.

Qualifications / Requirements

  • OND / HND / B.Sc graduate or equivalent and 5 years of clerical/secretarial experience, with a minimum of two years at the level of secretary or relevant Degree in Secretarial Studies and three years of clerical/secretarial experience, two years of which must have been at the level of Secretary.
  • Maintain a high level of confidentiality
  • Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
  • Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.
  • Work harmoniously with individuals and groups of employees
  • Planning, organizing and analyzing
  • Manage an office and coordinate daily activities and/or schedule
  • Writing, reporting, presenting and communicating information
  • Communicate clearly and concisely in both written and oral form
  • Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)

Deadline: 18th June, 2023.

How to Apply: Interested and qualified candidates should Click Here to apply online

Looking for the best HOST for your website? Hostinger is the BEST. Try It NOW!
Looking for the best HOST for your website? Hostinger is the BEST. Try It NOW!

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