Administrative Secretary at Reputable Construction Company


Company Info

Mid sized business

1 to 50 Employees

Construction company


A reputable Construction company is recruiting qualified candidates to fill the position below:

Title: Administrative Secretary

Location: Abuja (FCT)

Job Description

  • Perform secretarial duties for the company and provide general office administration support services
  • This is a secretarial position of an administrative nature, involving responsibility for general departmental management. Employees in this class perform a variety of complex secretarial/clerical, and administrative duties.
  • Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.
  • An employee in this class receives guidance from a supervisor and is expected to exercise considerable tact, discretion, and judgement. Performance is evaluated periodically.

Essential Job Functions

  • Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; make photocopies, files, distributes mail, etc.
  • Communicate in a positive and effective manner with staff, students, co – workers, parents and/or visitors
  • Maintain technical knowledge by attending educational workshops; reading secretarial publications.
  • Receive telephone calls, take messages and answer inquiries within assigned scope of responsibility.
  • Prepare materials for workshops, conferences, meetings, duplicates/collates.
  • Receive and makes call for the company on the company’s phones.
  • Work with the Head-HR Admin on procurement of offices stationeries’
  • Ensures that the CEO’s office is clean and in order.
  • Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.
  • Maintain customer confidence and protect operations by keeping information confidential.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
  • Secure information by completing database backups.
  • Provide historical reference by utilizing filing and retrieval system.
  • Performs other duties assigned.

Qualifications / Requirements

  • OND / HND / B.Sc graduate or equivalent and 5 years of clerical/secretarial experience, with a minimum of two years at the level of secretary or relevant Degree in Secretarial Studies and three years of clerical/secretarial experience, two years of which must have been at the level of Secretary.
  • Maintain a high level of confidentiality
  • Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
  • Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.
  • Work harmoniously with individuals and groups of employees
  • Planning, organizing and analyzing
  • Manage an office and coordinate daily activities and/or schedule
  • Writing, reporting, presenting and communicating information
  • Communicate clearly and concisely in both written and oral form
  • Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)

Deadline: 18th June, 2023.

How to Apply: Interested and qualified candidates should Click Here to apply online

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