Company Info
TopHire Africa is a timeless and innovative HR-Consulting Service provider that's geared towards delivering recruitment and training of qualitatively verified talent.
TopHire Africa is a timeless and innovative HR-Consulting Service provider that’s geared towards delivering recruitment and training of qualitatively verified talent.
Job Title: Assistant Secretary
Location: Lagos
Employment Type: Full-time
Job Description
- Assistant Company Secretary with 10 – 12 years relevant experience to assist the Group Company Secretary in ensuring the efficient administration, legal framework of the Company and maintenance of best-in-class governance.
- Proven experience in at least one of our investment sectors: power, hospitality, oil and gas, or energy is an added advantage.
Responsibilities
- Support the Group Company Secretary in ensuring effective corporate
- governance practices and compliance with statutory and regulatory obligations across the Group and its subsidiaries.
- Coordinate and document Board, Board Committee, and General
- Meetings, including preparing meeting notices, collating and distributing
- board packs, attending meetings, recording high-quality minutes, and tracking follow-up actions.
- Maintain and routinely update statutory registers and the corporate compliance calendar, ensuring timely filings and alerts for key governance activities.
- Prepare and file statutory returns and disclosures with regulatory
- bodies such as the Corporate Affairs Commission (CAC), Securities and
- Exchange Commission (SEC), and Nigerian Exchange Group (NGX) in line with regulatory timelines.
- Assist in the end-to-end planning and execution of the Annual General
- Meeting (AGM), including preparation of the notice of meetingshareholder communications, and engagement with registrars andservice providers.
- Provide governance and administrative support in relation to Board and
- Committee evaluations, policy reviews, and implementation of Boarddecisions.
- Support the onboarding, induction, and continuous education odirectors, including the preparation of induction materials and trainingschedules.
- Conduct preliminary legal and regulatory research to supportsecretariat operations and advisory governance.
- Liaise with external counsel, registrars, and other service providers oncorporate governance and regulatory compliance matters.
- Support the management of governance documentation including
- Board resolutions, policy archives, charters, and corporate filings.
- Assist in the coordination and oversight of secretarial functions forsubsidiaries within the Transcorp Group to ensure standardization andalignment with group governance requirements.
- Supervise junior members of the Company Secretariat team andsupport
Competencies:
- Strong legal acumen with the ability to interpret and apply complex legislation, regulatory guidance
- Demonstrated ability to manage Board and Committee operations with discretion, professionalism, and high attention to detail.
- Excellent drafting, proofing, and communication skills, with a mastery of minute-taking, Board reports, and regulatory submissions.
- Proficient in the use of Board management software (e.g., Diligent,
- Board Effect) and document collaboration tools.
- Track record of engaging effectively with senior stakeholders including regulators, institutional shareholders, and Board members.
- Capable of designing, implementing, and monitoring governance frameworks and internal controls across a multi-subsidiary group.
- Strong project management skills with the ability to manage multiple high-stakes deliverables concurrently.
- Adept at risk identification and mitigation from a governance, reputational, and compliance perspective.
Salary
- N700,000 Monthly.
Application Closing Date
20th July, 2025.
How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.