Executive and Personal Assistant at Cainergy International Limited

Abuja

Company Info

Mid sized business

1 to 50 Employees

Cainergy International Limited

Cainergy International Limited has established itself as a preferred service provider for the worldwide oil & gas and energy industries since 2015. We provide end-to-end services that include asset and infrastructure management, design, construction, operation, maintenance, and management in the numerous industries we work in. We are proud of our solid reputation for quality delivery and an unblemished safety record, which has helped us become one of the fastest growing companies in the sector. The many facets of our brand continue to reflect our enthusiasm and dedication to providing clients with superior project delivery that exceeds their expectations.

Title: Executive and Personal Assistant

Location: Abuja
Business Unit: Cainergy Group
Reports To: CO-CEO (Operations)

Job Objective / Purpose of Job

  • To provide exceptional personal and executive assistance, leveraging strong organizational and communication skills to efficiently manage administrative tasks, prioritize responsibilities, and enhance productivity for the CO-CEO (operations).
  • Seeking to contribute to the smooth functioning of daily operations, enable effective decision-making, and facilitate seamless coordination to optimize personal and professional commitments.
  • He/She serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CO-CEO (operations).
  • Provides high level and confidential secretarial and administrative support to the CO-CEO (operations).

Job Duties / Responsibilities / Accountabilities

  • Provide comprehensive administrative support to the CO-CEO operations, including managing calendars, scheduling appointments, and coordinating meetings.
  • Organize and prioritize incoming correspondence and communications, responding on behalf of executives when appropriate.
  • Prepare and edit documents, presentations, and reports for the CO-CEO operations, ensuring accuracy and professionalism.
  • Arrange travel itineraries, accommodations, and transportation for the CO-CEO operations.
  • Assist in preparing agendas, attending meetings, and taking accurate minutes.
  • Conduct research, collect data, and prepare briefing materials for executives.
  • Manage and maintain confidential files, records, and documents.
  • Screen and direct phone calls, emails, and inquiries for executives, exercising discretion and judgment.
  • Collaborate with internal and external stakeholders to coordinate projects, initiatives, and events.
  • Support the CO-CEO operations in managing his professional commitments, including managing appointments, deadlines, and follow-ups.
  • Handle expense reports, reimbursements, and financial documentation.
  • Assist in managing and prioritizing incoming tasks and deadlines for the CO-CEO operations.
  • Act as a liaison between the CO-CEO operations and other staff members, clients, and partners.
  • Maintain a professional and positive demeanour while representing the CO-CEO operations and the organization.
  • Organize and maintain personal and professional files, records, and documents.
  • Assist in managing personal finances, including budgeting, expense tracking, and bill payments.
  • Coordinate and manage personal events, social engagements, and special projects.
  • Assist in managing personal finances, including budgeting, expense tracking, and bill payments.
  • Coordinate and manage personal events, social engagements, and special projects.
  • Maintain confidentiality and discretion in handling personal and sensitive information.
  • Assist in other administrative tasks and special projects as requested.
  • Any other ad hoc duties as and when required by the CO – CEO operations.

Requirements

  • HND / Bachelor’s Degree in Secretarial Studies, Humanities, Business Administration or equivalent qualification in related subject.

Experience Required:

  • 2 – 3 years of relevant experience in Personal Assistant, Secretarial, or Office Management role.

Skills Required:

  • Customer Service
  • Integrity
  • Innovation
  • Teamwork
  • Professionalism
  • Enthusiasm
  • Quality
  • Relationship-management skills
  • Good communications skills
  • Customer Focus
  • Excellent analytical and numerical skills.
  • Effective time management skills.
  • Ethical Practice
  • Leadership skills
  • Proficiency in Microsoft 365, project management tools e.g., Microsoft Project
  • Discretion in handling sensitive and confidential information.
  • Good organization/administration skills
  • Deep understanding of records management lifecycle
  • Event management skills
  • Ability to work in a team and independently.
  • Deadline, achievement, and target orientated.
  • Ability to demonstrate sound work ethic, communicate professionally with senior management and personnel of all stakeholders.
  • Clear verbal and written communication in English.
  • Good self-management
  • Good Interpersonal skill
  • Exceptional attention to detail, and talent for accuracy and precision.

Salary
Competitive.

Deadline: Not Specified.

How to Apply: Interested and qualified candidates should Click Here to apply online

    Other Jobs Listed By the Company.

    Cainergy International Limited (Cainergy) - Cainergy has emerged as a preferred service provider for the Oil & Gas and Energy industries worldwide since 2015. Our comprehensive services include the design, construction, operation, maintenance, and management of assets and infrastructure in the many industries in which we operate. We are now one of the fastest growing companies in the market, and we are very proud of our great reputation for quality delivery and an outstanding safety record. Our enthusiasm and drive to exceeding our clients' expectations in project execution is evident across our whole brand. | Abuja

    0 Views

    January 3, 2024