Executive Assistant at Izy Group of Companies Limited

Izy Group of Companies Limited strives to establish itself as a prominent force across multiple sectors. Our core strategy revolves around providing a superior level of client focus, surpassing that of our competitors. With the vision of “Making an impact, every day, everywhere, in every way,” we aim to create a meaningful difference in all that we do. As a conglomerate, we have subsidiaries in the aviation, law, hospitality, non-profit, and oil and gas industries, expanding our reach and expertise across various sectors.

Title: Executive Assistant

Location: Wuye, Abuja (FCT)

Employment Type: Full-time

Job Summary

• We are seeking a highly skilled and organized Executive Assistant to provide comprehensive administrative and secretarial support to our Group General Manager
• The ideal candidate should possess excellent communication and interpersonal skills, strong attention to detail, and the ability to handle sensitive information with the utmost confidentiality
• The Executive Assistant will play a critical role in managing the daily operations of the Group General Manager’s office, coordinating meetings and travel arrangements and ensuring efficient communication within the organization.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders, including the Group General Manager, executives, clients and partners.
• Manage and maintain the Group General Manager’s schedule, including arranging appointments, meetings and conference calls.
• Coordinate travel arrangements for the Group General Manager, including flight bookings, hotel accommodations and transportation logistics.
• Prepare and distribute correspondence, memos, reports and presentations on behalf of the Group General Manager.
• Conduct research and gather information to support decision-making and prepare briefing materials for the Group General Manager.
• Assist in the preparation and coordination of board meetings, including compiling meeting agendas, distributing materials and taking minutes.
• Maintain an organized filing system for documents, records, and confidential information related to the Group General Manager, Izy Group of Companies and its subsidiaries.
• Screen and prioritize incoming phone calls, emails, and other forms of correspondence for the Group General Manager, responding or redirecting as appropriate.
• Manage and maintain expense reports, invoices, and reimbursements.
• Assist in the preparation and coordination of special events, such as conferences, seminars, and team-building activities.
• Act as a liaison between the Group General Manager and other departments, ensuring effective communication and collaboration.
• Liaise with other executives and Directors on behalf of the GGM.
• Research as required and give reports or presentations on findings.
• Rack daily expenses and prepare weekly, monthly or quarterly reports including statistical and expense reports.
• Maintain a clear understanding of the GGM’s short-term and long-term goals and promote them; including the research and booking of relevant conferences and courses to help.
• Provide information and strategic counsel to the GGM to help make major decisions.
• Represent the GGM in meetings when required.

Qualifications and Skills
Required:

• Bachelor’s Degree in Business Administration, Communication, or a related field (or equivalent work experience).
• 1 – 2 years experience as an Executive Assistant or in a similar role, preferably supporting senior-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
• Strong written and verbal communication skills, with exceptional attention to detail and accuracy.
• Proficiency in using office productivity software, including word processing, spreadsheet and presentation applications.
• Discretion and ability to handle confidential information with professionalism and integrity.
• Ability to multitask and adapt to changing priorities in a fast-paced environment.
• Strong interpersonal skills and the ability to build relationships with individuals at all levels of the organization.
• A proactive approach to problem-solving and the ability to anticipate needs and take initiative.

Preferred:

• Certification or additional training in executive assistance or office management.
• Familiarity with project management tools and collaboration platforms.
• Experience in coordinating international travel arrangements and working across different time zones.
• Knowledge of industry-specific terminology and practices relevant to the organization.

Benefits

• Opportunities for career growth and advancement within the company
• Competitive salary
• Health Insurance
• Paid time off and holidays.

Deadline: 31st July 2023.

How to Apply: Interested qualified candidates are to send their CV and Cover Letters in PDF format to: [email protected] In the subject line of your email, please write “Executive Assistant Application – [Your Name]”.

Note

• Applications received after this date may not be considered.
• Only shortlisted candidates will be contacted for further steps in the selection process. We appreciate your understanding that due to the high volume of applications, we may not be able to respond to every applicant individually.