Executive Assistant at Remedial Health

Remedial Health is digitizing the pharmaceutical supply chain in Africa. We’re building the biggest medicines/ medical devices wholesaler and pharmacy financing partner starting in Nigeria. We focus on bringing high quality medication manufacturers directly to pharmacies, chemists and hospitals, using our Remedial health store and pharmacy management software. As a company we are committed to building a culture of excellence and high growth. We are backed by some of the most well respected and prolific investors and operators in the US, Africa and Europe.

Job Title: Executive Assistant

Location: Lagos

Employment Type: Full-time

Workplace Type: Onsite

Job Description
Administrative and Operational Support:

• Manage the calendars of Executives, including scheduling appointments, organizing internal and external meetings, and prioritizing urgent matters.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Draft, review, and edit internal and external communications, including memos, reports, emails, presentations, and letters.
• Maintain accurate, up-to-date, and accessible records, files, and documents for the executive office.
• Provide high-level administrative support to ensure smooth operations and facilitate decision-making processes.

Communication and Stakeholder Management:

• Act as the first point of contact for internal and external stakeholders on all matters pertaining to the Executive Office.
• Manage professional correspondence with partners, board members, clients, and senior stakeholders.
• Receive visitors and coordinate logistics for meetings, including booking venues, catering, materials, etc.
• Ensure that executives are prepared for all meetings through timely briefing notes, talking points, and documentation.

Project and Task Management:

• Track departmental reports (especially from Sales and Marketing teams) and monitor timely submission.
• Develop a monthly compliance document that includes sanctions for late report submissions.
• Compile a monthly performance summary for the entire Sales team, as guided by executive expectations.
• Follow up on task progress across departments to ensure timely execution of executive directives.
• Assist in coordinating company-wide projects involving multiple departments under executive supervision.

Confidentiality and Efficiency:

• Handle sensitive information with the highest degree of professionalism and confidentiality.
• Identify opportunities to improve administrative workflows and implement more efficient systems.
• Anticipate the needs of the executives and proactively propose solutions before challenges arise.

Other Responsibilities:

• Coordinate travel arrangements, including visas, flights, accommodations, and detailed itineraries.
• Track and reconcile executive expense reports and corporate card usage.
• Support with light research, compiling data, or preparing documents for executive decisions.
• Execute any other duties assigned by the Executive Office or leadership team.

To succeed in this role, you should have:

• Exceptional organizational and time-management skills, with the ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and a commitment to accuracy in all tasks.
• Excellent written and verbal communication skills.
• High level of emotional intelligence, confidentiality, and discretion.
• The ability to take initiative, anticipate needs, and work with minimal supervision.
• Proficiency in productivity tools such as Google Workspace (Docs, Sheets, Slides), Microsoft Office Suite, Slack, and project management tools.

Person Specification

• Educational Qualification: Bachelor’s Degree or Higher National Diploma (HND) in Business Administration, Secretarial Studies, Communication, or a related field.
• Experience: 2–4 years proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• Demonstrated experience supporting C-level or senior executives in a fast-paced, growth-oriented environment.
• Background in working in a startup is an added advantage.

Application Closing Date
Not Specified.

How to Apply: Interested and qualified candidates should Click here to apply online