Executive Assistant at Ruff n Tumble

Company Info

Ruff n Tumble is a prominent Nigerian clothing brand that caters to stylish teenagers and children, encompassing a global aesthetic. With a focus on design, production, and retail, we offer a wide range of clothing options for boys and girls aged from newborns to sixteen-year-olds (0-16 yrs). Our fashion-forward collection enables the vibrant and dynamic Nigerian youth to showcase their individual style with trending pieces.

Title: Executive Assistant

Location: Lagos

EA Role Overview:

  • The Executive Assistant (EA) is a key member of the management team, providing comprehensive administrative support to the executives or senior leaders within the organization. The EA plays a critical role in ensuring smooth operations, effective communication, and efficient workflow for the executives they support. They handle a wide range of administrative tasks, manage calendars, coordinate meetings, and serve as a point of contact for internal and external stakeholders.

Responsibilities:

Calendar and Schedule Management:

  • Proactively manage and maintain executive calendars, including scheduling and prioritizing appointments, meetings, and conferences.
  • Coordinate and organize travel arrangements, including flights, accommodations, and ground transportation, ensuring all arrangements align with executive preferences and itineraries.

Meeting and Communication Support:

  • Prepare meeting agendas, materials, and presentations as requested by executives.
  • Attend meetings, take accurate minutes, and distribute timely meeting summaries or action points.
  • Facilitate effective communication between the executives and internal/external stakeholders, ensuring messages are conveyed clearly and accurately.

Administrative Support:

  • Handle a variety of administrative tasks, such as drafting correspondence, managing email correspondence, and processing expense reports.
  • Assist in the preparation and review of reports, presentations, and other documents.
  • Maintain confidential files, records, and documents with utmost discretion and professionalism.

Project Coordination:

  • Collaborate with cross-functional teams to facilitate project coordination and ensure timely completion of deliverables.
  • Track project milestones, deadlines, and progress, providing regular updates to executives.
  • Assist in conducting research, compiling data, and preparing reports or presentations for special projects or initiatives.

Relationship Management:

  • Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and business partners.
  • Serve as a point of contact for the executives, handling inquiries, requests, and issues in a professional and timely manner.
  • Represent the executives and the organization with professionalism, integrity, and confidentiality.

Qualifications:

  • Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives or senior leaders.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong written and verbal communication skills, with exceptional attention to detail.
  • Proficiency in using office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative platforms.
  • Discretion and confidentiality in handling sensitive information and documents.
  • Strong problem-solving skills and the ability to anticipate needs and take proactive measures.
  • Professional demeanor, positive attitude, and the ability to work effectively both independently and as part of a team.

Deadline: Jun 16, 2023

How to Apply: Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.

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    April 20, 2024