Executive Assistant – Female at Africa Access

Lagos

Company Info

Large organization

200 + Employees

Africa Access

Africa Access provides specialized logistics services and trade finance for businesses operating in or looking to expand into Nigeria. Nigeria in particular is a developing market in Africa with enormous potential. It’s challenging to do business in this atmosphere. We are aware of the steps necessary to achieve precise delivery at a reasonable cost. We facilitate the process by offering thorough reporting on the whole supply chain, from ordering to ultimate destination. Our primary objective is to free you up to concentrate on your primary activity. In a nutshell, we can deliver.

Title: Executive Assistant – Female

Location: Lagos

Employment Type: Full-time

Responsibilities

  • Calendar Management: Coordinate and manage schedules, appointments, meetings, and travel arrangements for executives. Remind and prepare them for upcoming commitments.
  • Communication Handling: Handle incoming calls, emails, and correspondence on behalf of the executives. Filter and prioritize messages, ensuring timely responses and proper follow-ups.
  • Documentation and Filing: Prepare and maintain documents, reports, presentations, and confidential information. Organize and maintain both physical and electronic files in a systematic manner.
  • Meeting Support: Schedule and coordinate meetings, including room reservations, equipment setup, and agenda preparation. Take meeting minutes and provide necessary follow-up actions as required.
  • Travel Arrangements: Make travel arrangements for executives, including flights, accommodations, transportation, and visa processing when necessary. Prepare travel itineraries and ensure all arrangements are in place.
  • Event Coordination: Assist in organizing company events, conferences, and seminars. Coordinate logistics, handle registrations, manage invitations, and provide on-site support as needed.
  • Office Management: Assist in the day-to-day operations of the office, including office supplies inventory, maintenance requests, and coordination with external service providers.
  • Confidentiality: Handle sensitive and confidential information with utmost discretion and always maintain a high level of professionalism.

Qualifications

  • A recent Graduate with a Bachelor’s Degree in any field. Relevant coursework or internships in business administration, office management, or related fields are a plus.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong attention to detail and accuracy in work.
  • Excellent verbal and written communication skills.
  • Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Professional and proactive attitude, with the ability to work independently and collaboratively in a team environment.
  • Strong problem-solving skills and a willingness to learn and adapt to new challenges.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility to work occasional evenings or weekends, depending on business needs.

Deadline: 19th July, 2023.

How to Apply: Interested and qualified candidates should forward their CV to: [email protected] using the position as the subject of the email.