Executive Assistant to CEO at Nicole Sinclair Consulting

Nicole Sinclair Consulting – Our client, Pirano Energy Limited, is recruiting to fill the position below:

Job Title: Executive Assistant to CEO

Location: Lagos

Employment Type: Full-time

Job Summary

• We are seeking a proactive, highly organized, and resourceful Executive Assistant (EA) to provide support to the CEO.
• This high-exposure role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
• The EA will oversee daily operations, coordinate schedules, facilitate communication, and support office management and administrative functions.

Key Responsibilities

• Manage the CEO’s schedules, calendars, and appointments.
• Organise and coordinate meetings, including preparing agendas and following up on action items.
• Handle correspondence, emails, phone calls, and maintain confidentiality at all times.
• Organize travel plans and ensure all necessary documentation is prepared.
• Oversee office supplies inventory and liaise with vendors as needed.
• Facilitate clear and timely communication across team and act as the primary point of contact for internal and external stakeholders.
• Maintain a well-organised filing system for electronic and physical documents.
• Research and provide solutions to identified issues or gaps in processes.
• Support office management and administrative services to ensure smooth operations.

Qualifications and Skills

• Bachelor’s Degree in Business Administration, Management, or a relevant field.
• Minimum of 3 years of experience in an Executive Assistant or similar role.

Technical Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with project management tools and virtual meeting platforms. Soft Skills:
• Self-starter with the ability to spot issues and proactively implement solutions.
• Solid research skills with the ability to find information effectively.
• Extremely organized, capable of managing calendars and maintaining structured systems.
• Strong written and verbal communication skills; articulate and confident in expressing ideas.
• Hungry to learn, passionate, and curious, with a logical and critical thinking approach.
• Ability to work independently, multitask efficiently, and maintain high levels of discretion and confidentiality.

Characteristics:

• Highly motivated, detail-oriented, and solutions-focused.
• Great communication skills, approachable, and professional in interactions.
• Committed to upholding the standards and objectives of the organisation.

Application Closing Date
4th February, 2025.

How to Apply: Interested and qualified candidates should Click Here to apply online