Company Info
The People Practice is currently assisting a proptech company dedicated to enhancing the construction business environment in recruiting for the following position:
Title: Executive Assistant to the CEO
Location: Lagos
Employment Type: Full-time
Job Function: Administration
Summary
- Our client is looking to hire an experienced Executive Assistant to perform more than administrative tasks; the ideal candidate would be the cofounder’s “right-hand person” who enables them to advance company initiatives and goals.
- They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.
Responsibilities
- Manage the Cofounder’s daily calendar and schedule meetings
- Plan, coordinate and keep contents of Cofounder’s meetings and workshops
- Provide tactical support to the Cofounder to implement ideas
- Respond to inquiries on behalf of the Cofounder
- Provide support and oversight to the Cofounder for special projects and initiatives
- Conduct daily and weekly debriefing with the Cofounder
- Ensure the Cofounder is effective, optimized and efficient at all times
- Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts
- Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting
- Capture Real-time content of Cofounder at engagements and meetings
- Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee
- Collate action points, timelines and reminders from all meetings the Cofounder attends
- Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly
- Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks
- Communicate in advance to Cofounder any cause of unavailability or absence from duties
- Submit weekly and monthly activities report to Cofounder
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Maintain confidentiality on all information shared.
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Provide general administrative support including ordering supplies and managing records in a database for the Cofounder
- Ability to meet deadlines in a fast-paced environment.
- Proactive approach to problem-solving with strong decision-making skills.
- Ability to work under pressure while organizing daily workload by priorities.
Qualifications
- Bachelor’s Degree in a related course with 3-5 years of experience as an Executive Assistant.
- Advanced knowledge of MS Outlook
- Intermediate to advanced knowledge of MS Office (word/excel/PowerPoint)
- Demonstrated leadership in professional seting
- Demonstrated teamwork and collaboration in a professional seting
- Ability to work with highly confidential material and maintain confidentiality
- Comfortable with technology and social media (advanced skills a plus)
- Seeks out challenges and opportunities to grow
- Business partner attitude and approach
- Demonstrated leadership in professional seting
- Demonstrated teamwork and collaboration in a professional seting
Must have skills:
- Effective Communication Skills
- Problem solving
- Judgement and decision-making
- Critical thinking
- Ability to take ownership and make decisions independent of customer involvement (proactive)
- Proven ability to work independently and as a team member
- Good communication skills (writen and oral)
- Good organizational, multi-tasking and time management
- Highly responsive, flexible and adaptable
- High level of professionalism.
Deadline: 8th July, 2023.
How to Apply: Interested and qualified candidates should Click Here to apply online