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Executive Assistant to the CEO at The People Practice

Company Info

The People Practice is currently assisting a proptech company dedicated to enhancing the construction business environment in recruiting for the following position:

Title: Executive Assistant to the CEO

Location: Lagos

Employment Type: Full-time

Job Function: Administration

Summary

  • Our client is looking to hire an experienced Executive Assistant to perform more than administrative tasks; the ideal candidate would be the cofounder’s “right-hand person” who enables them to advance company initiatives and goals.
  • They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

Responsibilities

  • Manage the Cofounder’s daily calendar and schedule meetings
  • Plan, coordinate and keep contents of Cofounder’s meetings and workshops
  • Provide tactical support to the Cofounder to implement ideas
  • Respond to inquiries on behalf of the Cofounder
  • Provide support and oversight to the Cofounder for special projects and initiatives
  • Conduct daily and weekly debriefing with the Cofounder
  • Ensure the Cofounder is effective, optimized and efficient at all times
  • Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts
  • Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting
  • Capture Real-time content of Cofounder at engagements and meetings
  • Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee
  • Collate action points, timelines and reminders from all meetings the Cofounder attends
  • Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly
  • Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks
  • Communicate in advance to Cofounder any cause of unavailability or absence from duties
  • Submit weekly and monthly activities report to Cofounder
  • Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
  • Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
  • Maintain confidentiality on all information shared.
  • Manage complex office administrative work requiring the use of independent judgment and initiative
  • Provide general administrative support including ordering supplies and managing records in a database for the Cofounder
  • Ability to meet deadlines in a fast-paced environment.
  • Proactive approach to problem-solving with strong decision-making skills.
  • Ability to work under pressure while organizing daily workload by priorities.

Qualifications

  • Bachelor’s Degree in a related course with 3-5 years of experience as an Executive Assistant.
  • Advanced knowledge of MS Outlook
  • Intermediate to advanced knowledge of MS Office (word/excel/PowerPoint)
  • Demonstrated leadership in professional seting
  • Demonstrated teamwork and collaboration in a professional seting
  • Ability to work with highly confidential material and maintain confidentiality
  • Comfortable with technology and social media (advanced skills a plus)
  • Seeks out challenges and opportunities to grow
  • Business partner attitude and approach
  • Demonstrated leadership in professional seting
  • Demonstrated teamwork and collaboration in a professional seting

Must have skills:

  • Effective Communication Skills
  • Problem solving
  • Judgement and decision-making
  • Critical thinking
  • Ability to take ownership and make decisions independent of customer involvement (proactive)
  • Proven ability to work independently and as a team member
  • Good communication skills (writen and oral)
  • Good organizational, multi-tasking and time management
  • Highly responsive, flexible and adaptable
  • High level of professionalism.

Deadline: 8th July, 2023.

How to Apply: Interested and qualified candidates should Click Here to apply online

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