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Finance and Admin Support (Consultant), Nigeria PQM+ Program at The U.S. Pharmacopeial Convention (USP)

Abuja

Company Info

Large organization

200 + Employees

The U.S. Pharmacopeial Convention (USP)

The U.S. Pharmacopeial Convention (USP) is a pharmacopeia for the United States that is produced each year by the nonprofit United States Pharmacopeial Convention, which has been around for over 200 years and has the trademark and copyright for the pharmacopeia itself.

Title: Finance and Admin Support (Consultant), Nigeria PQM+ Program

Location: Abuja, Nigeria

Category: Global Health & Manufacturing Services

Summary of the Position

  • The Finance and Admin support for the Promoting the Quality of Medicines Plus (PQM+) Program is a non-supervisory position that contributes to PQM+’s successful implementation, by providing finance and administrative support to the PQM+ Nigeria finance and administrative units.
  • The position will provide support in the country team in tracking /monitoring monthly expenditure against approved budgets.
  • In addition, S/he will support travel and program arrangements among other things in coordination with relevant program staff.

Role and Responsibilities

  • Support the finance officer to complete month-end close process in close coordination with finance officer, including preparation of bank accounts and balance sheet reconciliations, joumal entries, and variance analyses.
  • Ensure sufficient funds are available in the petty cash to support office running expenses within the petty cash threshold, and that required payments are made accurately and in a timely manner to vendors.
  • Ensure payment requests have the relevant supporting document and approvals and the documents are prepared accurately and processed in a timely manner.
  • Prepare monthly or quarterly Petty cash requests for the office.
  • Support the review of expense reports to ensure they prepared accurately and in line with the applicable policy and procedure, coding guidance and it is settled in timely manner.
  • Support in the recording of transactions in QuickBooks accounting system and maintain all records where required.
  • Review and reconcile petty cash in line with the applicable policy and procedure, ensure relevant documents are in place, related payment report is processed/prepared accurately and in timely manner, and replenishment is done in timely manner.
  • Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.
  • Support Country team in tracking/monitoring monthly expenditures against approved budget for all projects and cost centers.
  • Support the review of procurement processes to ensure compliance with USP policy and procedures and ensure all relevant supporting documents are in place with the required approvals.
  • Support in the management of inventory and office supplies in line with relevant regulations with consultation with procurement and logistics officer.
  • Support Senior Finance officer to prepare tax schedules for remittances.
  • Support logistics operations with Travel arrangement, ticketing, and hotel reservations.
  • Support travel arrangements and meeting/workshop/training arrangements in coordination with relevant program staff
  • Maintain good documentation practices of relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
  • Perform other related tasks as required.

Job Requirements

  • Bachelor’s Degree in Finance/Accounting, Business Administration or relevant field required and a minimum of 3 years experience with program management support and administration for global health programs or large-scale, international development assistance programs; or an equivalent combination of training and experience.
  • Experience with computerized accounting package (experience with QuickBooks software preferred)

Knowledge, Skills and Abilities:

  • Excellent interpersonal and organizational skills with attention to detail
  • Demonstrates effective time management and prioritization skills.
  • Ability to work independently as well as part of a team.
  • Excellent critical thinking and problem-solving skills
  • Excellent verbal and written communication skills
  • Excellent presentation and reporting skills
  • Comfortable working with internal and external professionals
  • Demonstrated ability to support the implementation of multiple projects in a timely manner, including support to the development and monitoring of budgets.
  • Advanced computer competence (MS Office programs, MS Project, MS PowerPoint, MS Excel spreadsheet or similar)
  • Prior USAID experience in global health programming and knowledge of USAID rules and regulations preferred.
  • Ability to travel is needed.
  • Good negotiations skills and must be able to meet deadlines.
  • Restrictions or key requirements for the position
  • Must be resident in Abuja.
  • Should be able to speak the local dialect fluently.

Remuneration
USP offers an impressive benefits and allowances package.

Deadline: 22nd June 2023; 4:00 PM

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.

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Looking for the best HOST for your website? Hostinger is the BEST. Try It NOW!