Internal Services Officer (M/F) at SPIE Oil & Gas Services

Rivers

Spie

Company Info

Large organization

200 + Employees

SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.

SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.

Job Title: Internal Services Officer (M/F)

Location: Port Harcourt, Rivers

Employment Type: Temporary work contract

Contractual hours: Full time

Contract duration: TBC

Job Description

  • SPIE Services Nigeria Limited is currently looking for Internal Services officer to join its work force in Nigeria.

Responsibilities
Responsibilities shall include:
Estate Services Management:

  • Estimate the District needs of stationeries/small office equipment and materials and pro-actively plan and process re-stocking of materials.
  • Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
  • Receives ordered stationeries and materials from vendors. Inspects to confirm that quality and quantity are as specified in Purchase Order.
  • Recommend for rejection any sub-standard materials.
  • Obtains feedback from users for any new brand of item introduced to ensure customer satisfaction.
  • Maintains accurate reporting using stock cards for items and database of requests for trend analysis and audits.
  • Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
  • Distributes mails from other affiliate through SAGA, other courier houses and mails from all other locations.
  • Efficient distribution of incoming mails within the office base and delivery of the outgoing mails including those going overseas.
  • Supervises and monitors stock and distribution of office & household furniture/ equipment and appliances
  • Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in offices and ensure proper accountability.
  • Supervises the relocation and movement of staff from one office to another as programmed.
  • Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
  • Supervises satellite TV installations, renewals and repairs in the offices.
  • Responds to routine and emergency situations within the offices.
  • Assist in office key management in the main base.
  • Ensure proper cleaning of the internal space of office buildings in the main base.

Complexity & Problem Solving:

  • Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
  • Obtains feedback from users for any new brand of item (office equipment & Stationeries) introduced to ensure customer satisfaction.
  • Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
  • Supervises the relocation and movement of staff from one office to another as programmed and on request
  • Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
  • Supervises satellite TV installations, renewal and repairs in the offices and residences
  • Responds to routine and emergency situations within the offices and residences.

Profile
Administration:

  • Maintains accurate reporting system of all items and database of requests for trend analysis and audits.
  • Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in the offices and ensure proper accountability.
  • Keep adequate records of monthly proforma invoices of the individual contractors.
  • Initiate payment process by raising an E-JPC request to every invoice received.
  • Follow up and monitor the expiration of every contract for renewal processes.

Qualifications / Experience Required

  • BSc / HND in Social or Management Sciences or BA, Humanities
  • Diligence and honesty are a must-have.
  • Exceptional knowledge of Microsoft packages especially Excel
  • Ability to draw up and put together Reporting tools
  • Ability to work under pressure and multitask
  • 5 – 8 years relevant working experience in similar job and largescale business environment.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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