Company Info
Large organization
200 + Employees
SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.
SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.
Job Title: Internal Services Officer (M/F)
Location: Port Harcourt, Rivers
Employment Type: Temporary work contract
Contractual hours: Full time
Contract duration: TBC
Job Description
- SPIE Services Nigeria Limited is currently looking for Internal Services officer to join its work force in Nigeria.
Responsibilities
Responsibilities shall include:
Estate Services Management:
- Estimate the District needs of stationeries/small office equipment and materials and pro-actively plan and process re-stocking of materials.
- Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
- Receives ordered stationeries and materials from vendors. Inspects to confirm that quality and quantity are as specified in Purchase Order.
- Recommend for rejection any sub-standard materials.
- Obtains feedback from users for any new brand of item introduced to ensure customer satisfaction.
- Maintains accurate reporting using stock cards for items and database of requests for trend analysis and audits.
- Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
- Distributes mails from other affiliate through SAGA, other courier houses and mails from all other locations.
- Efficient distribution of incoming mails within the office base and delivery of the outgoing mails including those going overseas.
- Supervises and monitors stock and distribution of office & household furniture/ equipment and appliances
- Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in offices and ensure proper accountability.
- Supervises the relocation and movement of staff from one office to another as programmed.
- Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
- Supervises satellite TV installations, renewals and repairs in the offices.
- Responds to routine and emergency situations within the offices.
- Assist in office key management in the main base.
- Ensure proper cleaning of the internal space of office buildings in the main base.
Complexity & Problem Solving:
- Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
- Obtains feedback from users for any new brand of item (office equipment & Stationeries) introduced to ensure customer satisfaction.
- Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
- Supervises the relocation and movement of staff from one office to another as programmed and on request
- Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
- Supervises satellite TV installations, renewal and repairs in the offices and residences
- Responds to routine and emergency situations within the offices and residences.
Profile
Administration:
- Maintains accurate reporting system of all items and database of requests for trend analysis and audits.
- Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in the offices and ensure proper accountability.
- Keep adequate records of monthly proforma invoices of the individual contractors.
- Initiate payment process by raising an E-JPC request to every invoice received.
- Follow up and monitor the expiration of every contract for renewal processes.
Qualifications / Experience Required
- BSc / HND in Social or Management Sciences or BA, Humanities
- Diligence and honesty are a must-have.
- Exceptional knowledge of Microsoft packages especially Excel
- Ability to draw up and put together Reporting tools
- Ability to work under pressure and multitask
- 5 – 8 years relevant working experience in similar job and largescale business environment.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online