Company Info
Large organization
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent.
200 + Employees
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
1). Assistant Accountant
Requisition ID: 2575
Location: Addis Ababa – Ethiopia
Reports to: Finance Officer
Directorate/Department/Organ: Finance
Division: Peace and Security Finance
Job Grade: GSA5
Number of Positions: 4
Contract Type: Fixed-Term
Purpose of Job
- Responsible for maintaining financial, accounting, administrative and treasury services in order to meet legislative requirements and support AU operations.
Main Function
- Assists in the preparation of financial reports and assists in performance of various clerical duties;
- Settlement of Imprest, travel claims and other advances for Partners funded programmes;
- Ageing analysis of Imprest and travel claims on a regular basis to keep clean and up to date.
- Prepare responses to external and internal audit queries and assist in the implementation of audit findings.
- Post journal entries into the SAP system and reconcile interoffice accounts ;
- Analysing and uploading bank data onto the SAP Bank Module from prepared excel files;
- Preparation of Bank reconciliation reports ;
- Investigate and follow up all outstanding items on statement reports of bank reconciliation;
- Follow up with internal and external audit reports related to any reconciliation issues raised in reports;
- Follow up periodic currency revaluation procedures on SAP system;
- Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;
- Process monthly payroll and related staff emoluments;
- Keep and update financial records of the office;
- Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information.
- Maintain up to date files for service providers/contracts;
- Journalize monthly exchange and bank charges on the various payments effected through Foreign and Local bank accounts;
- Adjust the local bank balance at the end of each month;
- Prepare Financial Statements to be audited.
- Prepare Financial Reports for consideration by the Supervisor;
- Provide advice on Financial and Administrative policies, their application and related procedures for the office in accordance with the Financial Rules and Regulations, Staff Regulation and Rules and various circulars;
- Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;
- Ensure proper handling and timely preparation of accounting documents (memo received, DV, AV etc.) and ensuring that all expenditures approved for payment have been provided in the approved budget.
- Maintain accounting databases by ensuring timely posting of transactions into the accounting software and processing necessary backups.
- Analyse all financial supporting documents received and ensure their proper filing;
- Ensure timely submission, collection and filing of all receipts from suppliers and service providers paid by the department;
- Safeguard of all vouchers including supporting documents for review by both internal and external auditors;
- Perform any other duties as may be assigned.
Specific Responsibilities
- Assist to maintain and generate accurate financial records, in line with the approved accounting standards, guidelines, AU Financial Rules and Regulations;
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
- Assist with day-to-day operations of the Finance department, including filing, report generation, budget review, etc.
- Prepare Financial Reports / Statements for consideration by the management and Donors as well as the certification of general expenditures;
- Process and verify all suppliers’ payments and ensure that the accompanying supporting documents are complete and accurate; Coordinate procurement process that would ensure the project receives quality and efficient services in line with AU rules and procedures;
- Implement administrative policies, and procedures that lead to efficient service delivery
- Prepare financial management reports to track performance against budget and report the results to management.
- Maintain cash flow systems that are efficient and responsive, as well as preparing monthly bank reconciliations.
- Maintain project financial information in SAP system.
Academic Requirements and Relevant Experience
- Bachelor’s University Degree in Accounting/Finance from a recognized Institution with a minimum of 2 years of work experience.
- Diploma (Bac+2) in Accounting/Finance from a recognized Institution with a minimum of 3 years of work experience.
- Experience working with international organizations is an added advantage.
Required Skills:
- Conscientious in observing deadlines and achieving results
- Familiarity with international and regional policy processes and policy analysis in the relevant area
- Strong communication ability both orally and in writing
- Proficiency in one of the AU working languages, fluency in another AU language is an added advantage.
Core Competencies:
- Building Relationship
- Accountable and Complies with Rules
- Communicating with Influence.
Functional Competencies:
- Job Knowledge Sharing
- Drive for Results.
Tenure of Appointment:
- The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation. It shall be renewable subject to performance and availability of funds.
Gender Mainstreaming:
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Remuneration
The salary attached to the position is an annual lump-sum of US$ 55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 22,656.97 inclusive of all allowances for locally recruited staff of the African Union Commission.
Application Closing Date
21st March, 2025, 11h59 p.m. EAT.
Note
- Only candidates who meet all job requirements and are selected for interviews will be contacted.
- Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.
- The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
- Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.
- These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.
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2). Senior Finance Officer, IPSAS Expert
Requisition ID: 2574
Location: Addis Ababa – Ethiopia
Reports to: Head of Accounting Division
Directorate/Department/Organ: Finance
Division: Accounting
Job Grade: P3
Contract Type: Fixed-Term
Purpose of Job
- To ensure that the AU maintains full IPSAS compliance under the AU IPSAS framework and ensure that IPSAS is embedded in AU daily activities.
Main Function
- Review the IPSAS implementation strategy / roadmap and clearly outline the priority areas of focus in implementation;
- Provide high level technical guidance to the management on IPSAS policy options based on implications, context and other organizational factors;
- Provide regular technical operational and coordination support and guidance to the various African Union Offices, interpret reporting requirements under IPSAS with reference to AU applicable IPSAS policies, taking into consideration revised AU financial rules, AU staff regulations and rules and procurement manual;
- Promotes best practices, transparency, accountability and appropriate working systems in accordance to IPSAS.
- Liaise with other Divisions involved in financial reporting process and ensure all transactions recorded per IPSAS;
- Review accounting entries and Trial Balance and ensure correctness of posting and adjust or alert the other divisions to do the necessary adjustments;
- Undertake other IPSAS related activities as assigned by the Head of Division.
Specific Responsibilities
- Review and update the existing AU IPSAS policy, accounting procedures manual, revised AU financial rules to update with new IPSAS developments applicable to AU;
- Manage IPSAS compliant periodic reporting by ensuring completeness, accuracy and proper supporting data.
- Lead the preparation of AU IPSAS compliant consolidated financial statements and reports and audit files to support them;
- Prepare Year End IPSAS Guidance Plan;
- Carry out quick IPSAS training needs assessment in order to understand needs of the diverse stakeholders and develop proper targeted training programs;
- Facilitate targeted organization wide IPSAS awareness and training for all AU Offices;
- Prepare a portal for AU Finance Officers with IPSAS materials and guidance with examples and frequently asked questions and answers;
- Monitor progress on the implementation process and recommend and support relevant / necessary and corrective actions;
- Provides advice and ensures compliance with Financial Rules and regulation, IPSAS, Executive decisions and other determined financial policies.
- Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
- Prepares management reports for AUC and AU organs for consideration of the Commission, Member States and Partners as well as internal/external auditors.
Academic Requirements and Relevant Experience
- A Master’s Degree in business administration, finance, accounting or related field with seven (7) years of experience in Accounting and financial Audit, in preparing IPSAS compliant Financial Statements of which 3 years should have been served at supervisory level.
- Bachelor Degree in business administration, finance, accounting or related field with Ten (10) years of experience in Accounting and financial Audit, in preparing IPSAS compliant Financial Statements of which 3 years should have been served at supervisory level.
- Professional qualification such as CPA, CA, ACCA, CIMA or equivalent is required.
- Knowledge in any ERP/SAP system.
Required Skills:
- Leadership and management skills.
- Ability to successfully manage teams in Multicultural and Multilingual environment;
- Financial Management and Analytical skills;
- Interpersonal and negotiation skills
- Presentation, report writing and communication skills;
- Computer skills with practical knowledge of Microsoft Office Suite.
- Planning and organizing skills
- Ability to effectively lead, supervise, mentor, develop and evaluate staff
- Proficiency in one of the AU working languages, fluency in another AU language is an added advantage.
Leadership Competencies:
- Strategic Perspective
- Developing Others
- Managing Risk
- Change Management.
Core Competencies:
- Building Relationship
- Communicating with impact
- Foster Accountability Culture
- Learning Orientation.
Functional Competencies:
- Conceptual Thinking
- Drive for Results
- Job Knowledge Sharing
- Fosters Innovation.
Tenure of Appointment:
- The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.
Gender Mainstreaming:
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Languages:
- Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.
Remuneration
- The salary attached to the position is an annual lump-sum of US$ 96,921.34 (P3 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 78,461.08 inclusive of all allowances for locally recruited staff of the African Union Commission.
Application Closing Date
21st March, 2025, 11h59 p.m. EAT.
How to Apply: Interested and qualified candidates should use the links below to apply:
Note
- Only candidates who meet all job requirements and are selected for interviews will be contacted.
- Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
- The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
- Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.