Office Manager/Executive Assistant at Ascentech Services Limited

Ascentech Services Limited is the most sought-after Human Resource Solution Provider with its Head Office in Lagos, Nigeria. We have a reputation for satisfying and surpassing clients expectations through our core offerings: Recruitment and Selection, Outsourcing & Training and Development. To accomplish these we leverage on creating and managing change in organizations by improving efficiency through our proven and dynamic HR solutions.

Job Title: Office Manager/Executive Assistant

Location: Victoria Island, Lagos

Employment Type: Full-time

Job Summary

• We seek a skilled and dynamic Office Manager/Executive Assistant. The ideal candidate should possess a strong background in office administration and facility management and be able to support executive operations.
• The role will also include serving as an Executive Assistant to the MD, particularly in managing travel logistics and executive scheduling.

Duties and Responsibilities
Office Administration:

• Oversee daily office operations, ensuring smooth administration processes.
• Coordinate and attend weekly meetings of all subsidiaries, taking notes and providing updates to executive management.
• Act as the primary point of contact for expatriate management, including travel arrangements and visa facilitation, logistics, and accommodation.
• Manage office procurement for consumables, laptops, furniture, and other office supplies.
• Perform general administrative tasks such as filing, scanning, photocopying, and data entry.
• Travel Management
• Supervise administrative staff and provide guidance and support as necessary.
• Develop and implement administrative policies and procedures to improve operational efficiency and compliance.
• Manage executive schedules, and arrange meetings, appointments, and travel logistics.
• Prepare and distribute reports, memos, correspondence, and presentations on behalf of executives.
• Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as needed.
• Coordinate and support executive meetings by preparing agendas, taking minutes, and following up on action items.
• Conduct research and compile data to assist with decision-making.
• Assist in the preparation and coordination of events, conferences, and special projects.
• Handle sensitive information with discretion and maintain confidentiality.
• Serve as a liaison between executives and stakeholders, both internal and external, maintaining professional relationships.
• Continuously review and improve office processes to streamline operations.

Facility Management:

• Oversee all office facilities and ensure efficient and reliable operations.
• Develop and implement facility management policies, procedures, and standards to ensure operational efficiency.
• Supervise facility staff, including janitorial, maintenance, and security personnel, ensuring safety and performance compliance.
• Assist with budget preparation and monitoring for office and facility expenses.
• Identify cost-saving opportunities and recommend budget adjustments as needed.
• Manage facility budgets, forecast expenses, and optimize spending.
• Oversee maintenance and repair of building systems (HVAC, electrical, plumbing, security).
• Coordinate routine inspections and preventive maintenance activities.
• Manage office supplies, equipment, and other facilities to ensure smooth daily operations.
• Oversee office renovations, remodeling projects, and relocations as required.

Job Requirements

• Bachelor’s Degree in Business Administration, Management, or a related field.
• A minimum of 8 years of experience in office administration, executive support, or facility management.
• Proven experience as an Executive Assistant, Office Manager, or similar role supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Compensation Package

• N600,000 Gross Monthly + HMO.

Application Closing Date
Not Specified.

How to Apply: Interested and qualified candidates should submit their CV to: [email protected] using the job title as the subject of the email.