Secretary at Kingstar Institute of Management Science and Technology

Porto Novo, Benin Republic

Company Info

Educational institution

1 to 50 Employees

Kingstar Institute of Management Science and Technology

Kingstar Institute of Management Science and Technology is a comprehensive firm specializing in ICT, Telecom, and educational consultancy services.

Title: Secretary

Location: Porto Novo, Benin Republic

Employment Type: Full-time

Job Brief

  • A Secretary, or Administrative Assistant, is responsible for facilitating communications within an office and fielding interactions with the public.
  • Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.

Duties

  • Answering calls, taking messages, and handling correspondence
  • Maintaining diaries and arranging appointments
  • Typing, preparing, and collating reports
  • Filing
  • Organizing and servicing meetings (producing agendas and taing minutes)
  • Managing databases
  • Prioritizing workloads
  • Implementing new procedures and administrative systems
  • Liaising with relevant organizations and clients
  • Coordinating mail shots and similar publicity tasks
  • Logging or processing bills or expenses
  • Acting as a receptionist and/or meeting and greeting clients
  • If more senior, recruiting, training, and supervising junior staff.

Requirements

  • Interested candidates should possess an OND, HND, or B.Sc Degree with 2-5 years experience.
  • Good communication, customer service and relationship-building skills
  • Team working skills
  • Organization and time management skills
  • Attention to detail
  • Negotiation skills
  • Assertiveness
  • Flexibility
  • Tact, discretion and diplomacy
  • The ability to be proactive and use your initiative: to see what needs doing and to do it
  • The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

Salary
N30,000 – N50,000 / Month.

Deadline: 4th July, 2023.

How to Apply: Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the email.

Note: The location is Porto Novo but interview would be conducted in Ibadan, Oyo State.

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