Secretary at MacTay Consulting

MacTay Consulting is one of the first and leading management consulting firms in Nigeria, providing HR services to our clients in Africa since 1982. We focus on adding value to organisations through customized solutions that meet our clients’ needs. We have a proven track record of providing excellent services that impact our clients’ businesses.

Job Title: Secretary

Location: Victoria Island, Lagos

Employment Type: Full-time

Sector: Oil & Gas
Employment Type: Full-time

Key Responsibilities
Schedule management:

• Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
• Coordinates divisional meetings (strategic/weekly/quarterly/etc.) and circulates minutes of same
• Ensures transverse collaboration with other HR Secretaries in DW & JV
• Monitors annual leave and scheduled absences of all divisional personnel

Record Keeping:

• Is aware and ensures effective quality control and record keeping of all documents handled
• Follows up with relevant office for approvals and/or request validations
• Maintains up to date Chrono register

Logistics Support:

• Co-ordinates travel arrangements for GM+ and/or team
• Raises & follows up mission order requests for the team
• Organizes logistics for team as required

Memo / Report Preparation:

• Prepares and follows up with Communications team to ensure timely intranet publications of all memos
• Prepares and communicates DoA announcements
• Prepares such letters as are in relation to the division’s activities to external parties
• Handles all divisional correspondences (distribution of gifts, letters, etc.)

Administrative support:

• Manages divisional stationery and office consumables
• Supports to raise SPRs for team as required. Any other duties as may be assigned by hierarchy.

Requirements

• HND / B.Sc Degree in Secretarial Studies, Administration or Management Science
• 1 – 2 years experience in any role, for a general secretary
• 3 – 5 years’ experience for GM+
• Proficient use of Microsoft office tools
• Passion for writing with an excellent portfolio of work.

Salary
Negotiable.

Application Closing Date
4th November, 2024.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.