Executive Assistant at ART X

ART X is a pioneering cultural organisation that creates platforms and experiences to celebrate and amplify Africa’s culture. Founded in 2012 by Tokini Peterside-Schwebig, our flagship platforms include: ART X Lagos — the leading international art fair in West Africa; ART X Live! — a unique fusion of live music and art; and the Access ART X Prize — an annual award championing emerging artists across Africa and its Diaspora.

Job Title: Executive Assistant

Location: Lagos

Job Summary

• As the Executive Assistant to the Founder, you will play a critical role in supporting the Founder with  high level essential and administrative functions, as well as personal matters.
• This role requires exceptional organizational and communication skills, and the ability to manage a dynamic and fast-paced schedule.
• As the Executive Assistant, you will act as a key liaison ensuring efficient communication, seamless coordination of her activities, and proactive support across a range of projects.

Responsibilities

• Proactively support the Founder by tracking projects, deadlines and key deliverables and initiatives, following up on tasks and ensuring timely completion
• Prepare presentations, reports, documents and speaking notes on behalf of the Founder, ensuring accuracy and alignment with her communication style
• Draft, review and manage correspondence, emails and other communication on behalf of the Founder, ensuring clarity, accuracy and professionalism
• Serve as a key point of contact for internal and external stakeholders, screening communications, prioritizing requests and acting as a liaison
• Manage and optimise the Founder’s calendar, schedule meetings, appointments and travel arrangements
• Organise and maintain filing systems of information and documents, as well as webpages, ensuring ease of access to critical information
• Build and maintain strong relationships with internal and external stakeholders facilitating effective communication and collaboration
• Support the Founder in the execution of personal and private matters as required
• Handle sensitive and confidential information with discretion and integrity
• Arrange international and local travel logistics ensuring seamless and efficient travel experiences
• Other tasks as assigned by the Founder.

Requirements

• The ideal candidate must be a highly resourceful and adaptable individual. Strong interpersonal skills, attention to detail, and excellent communication abilities are essential.

Other key requirements include:

• A minimum of 5 years experience with supporting mid to high level executives
• A strong cultural alignment with ART X’s values of excellence, ownership, kindness, integrity – consistently going the extra mile as a catalyst for change
• Outstanding written and verbal communication skills, with keen attention to detail
• Demonstrated experience handling confidential and sensitive information
• Exceptional organizational and time management skills
• Demonstrated proactive and resourceful problem solving skills
• Adaptability to thrive in a dynamic, fast-paced environment
• A genuine passion for art and culture, and alignment with ART X’s values and mission
• Proficiency in Microsoft Office / Google Docs.

Application Closing Date
Not Specified.

How to Apply: Interested and qualified candidates should send their Resume and Cover Letter, as well as a written statement sharing your motivation and career aspirations to: [email protected] using “Associate Project Manager” as the subject of the email.

Note: Only qualified candidates will be contacted.