Executive Assistant at HR-Aid Consults

HR-Aid Consults – Our client, a luxury fashion brand in Lagos, is looking for suitable applicants to fill the position listed below:

Title: Executive Assistant

Location: Victoria Island, Lagos

Employment Type: Full-time / On-site

Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and events, while prioritizing conflicting demands and ensuring timely reminders.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO, including screening calls, managing emails, and drafting correspondence.
• Coordinate all aspects of travel arrangements for the CEO, including booking flights, accommodations, transportation, and creating detailed itineraries.
• Prepare agendas, materials, and presentations for meetings attended by the CEO, and ensure follow-up actions are documented and completed.
• Maintain and organize important documents, contracts, and confidential files, ensuring they are easily accessible and up to date.
• Assist the CEO in overseeing various projects and initiatives, including tracking progress, coordinating deadlines, and liaising with team members to ensure objectives are met.
• Plan and execute special events and client meetings, including coordinating logistics, guest lists, and catering arrangements.
• Conduct research where necessary, to provide the CEO with relevant information for strategic decision-making.
• Assist in managing expense reports, invoices, and budget tracking, ensuring accuracy and adherence to company policies.
• Handle sensitive information with the utmost discretion and confidentiality, always maintaining a high level of professionalism.
• Build and maintain positive relationships with internal team members, clients, retail partners, and other stakeholders, acting as a liaison between the CEO and various parties.
• Provide additional support and assistance to the CEO as needed, including personal tasks and errands.
• Update on tasks given.

Requirements

• Experience: 2 years
• Excellent written and communication skill
• Analytical skills and attention to detail
• Team working skills
• Time and project management skills
• Ability to work effectively with minimal supervision
• Ability to treat confidential information with appropriate discretion
• Ability to work on multiple projects at the same time
• Strategic and innovative thinking skills
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Excellent organization and follow-through skills
• Friendly, helpful, and engaging personality.

Employee Benefits

• A fixed monthly NET income of One Hundred and Fifty Thousand Naira (N150,000)
• Access to an Official Phone. A telephone allowance of N5,000 will be given monthly.
• Access to a maximum of 10 leave days each working year with clearance from the Management upon completion of 12 months of full-time employment.
• Loan application upon the completion of 12 months of full-time employment.
• The working hours are 10.00am – 6.00pm (Monday – Friday).

Deadline: 22nd April, 2024.

How to Apply: Interested and qualified candidates should send their CVs to: [email protected] using the Job Title as the subject of the mail.